Correctional Records Technician

Delaware LLC; Delaware; On-site; USD 42,000 - 64,000; Full time

Job summary

Delaware LLC in Delaware is seeking a Correctional Records Technician to verify, organize and manage inmate records, and to support court and law enforcement processes with accurate data. The role emphasizes attention to detail in legal documents and the use of automated information systems for data entry and reporting.

The position requires experience with document review and record keeping, plus coursework in math and system usage.

Qualifications

• Six months' experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• Six months' experience in record keeping such as maintaining, filing, tracking, and retrieving physical, electronic, and digital documents, reports, or other information.
• Coursework, training, and/or work experience in math such as addition, subtraction, multiplication, division, percentages, or decimals.
• Coursework, training, and/or work experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.

Responsibilities

• Verifies and reviews sentencing orders and translates orders length of time into calendar dates for earliest and latest possible dates for parole, for transfers to less stringent facility and release from custody; calculates/applies statutory "good time", time already served, and meritorious time to reduce sentence.
• Establishes and maintains inmate case files containing classification data, inmate conduct, confidential information, legal documents and miscellaneous data; Prepares identification file for use by Correctional Officers escorting inmates outside of the institution.
• Uses automated information systems to enter, update, modify, delete, retrieve/inquire and report on data.
• Verifies that there are no outstanding charges, warrants or capias prior to inmate release.
• Answers inquiries from inmates, their relatives, court personnel, police agencies, attorneys and counselors; Testifies in court to provide data from inmate's case history file.
• Serves out-of-state warrants to inmate and explains legal rights and options pertaining to warrant; Explains terms and conditions of bail to inmate and obtains signature agreeing to terms.
• Reviews legal documents for completeness, accuracy and compliance with state and federal laws.
• Prepares various reports.

Skills

Document processing

Record keeping

Math skills

Data entry systems

Tools

Automated information system

Job description

Summary Statement

This is the first level of the Correctional Record Series.

Career Ladder

Upon satisfactory completion of department promotional standards and job requirements, employees may be eligible to be promoted to the next level.

Summary Statement

This is the first level of the Correctional Record Series.

Career Ladder

Upon satisfactory completion of department promotional standards and job requirements, employees may be eligible to be promoted to the next level.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Verifies and reviews sentencing orders and translates orders length of time into calendar dates for earliest and latest possible dates for parole, for transfers to less stringent facility and release from custody; calculates/applies statutory "good time", time already served, and meritorious time to reduce sentence.
• Establishes and maintains inmate case files containing classification data, inmate conduct, confidential information, legal documents and miscellaneous data; Prepares identification file for use by Correctional Officers escorting inmates outside of the institution.
• Uses automated information systems to enter, update, modify, delete, retrieve/inquire and report on data.
• Verifies that there are no outstanding charges, warrants or capias prior to inmate release.
• Answers inquiries from inmates, their relatives, court personnel, police agencies, attorneys and counselors; Testifies in court to provide data from inmate's case history file.
• Serves out-of-state warrants to inmate and explains legal rights and options pertaining to warrant; Explains terms and conditions of bail to inmate and obtains signature agreeing to terms.
• Reviews legal documents for completeness, accuracy and compliance with state and federal laws.
• Prepares various reports.

Job Requirements

JOB REQUIREMENTS for Correctional Records Technician

• Six months' experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• Six months' experience in record keeping such as maintaining, filing, tracking, and retrieving physical, electronic, and digital documents, reports, or other information.
• Coursework, training, and/or work experience in math such as addition, subtraction, multiplication, division, percentages, or decimals.
• Coursework, training, and/or work experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources. Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire. Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process. Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process. This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16. This position is covered by a collective bargaining agreement based on its individual terms. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements. Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling [phone] or by visiting delawarerelay.com . You may also call [phone] or email [e-mail] for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce

We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling [phone] or by visiting delawarerelay.com . You may also call [phone] or email [e-mail] for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce

We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.