CORRECTIONAL RECORDS CLERK II

Arizona State Government; Phoenix (AZ); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Vacation and sick days

Paid Parental Leave

Comprehensive benefits

Retirement program

Wellness program

Job summary

Arizona Department of Corrections, Rehabilitation & Reentry is seeking qualified individuals for a Correctional Records Clerk II at ASPC Phoenix. The role handles inmate records, audits files, and responds to inquiries from staff, attorneys, and agencies, while pulling files for review by wardens.

Responsibilities include processing court documents, generating release notifications, maintaining audits, and ensuring compliance with privacy guidelines.

Qualifications

• High School Diploma or GED required.
• Experience in office clerical work.
• Knowledge of inmate files and privacy guidelines.
• Ability to operate office equipment and data entry.
• Ability to work with minimal supervision and in a prison environment.

Responsibilities

• Audit institutional files for new arrivals and annual audits.
• Generate Notifications of Release for upcoming releases.
• Process court documents and track warrants.
• Pull files for review by authorized staff.
• Provide coverage for other staff as needed.
• Drive on State business.
• Maintain and file documents per procedures.

Skills

Written & verbal communication

Interpersonal skills

Research & data collection

Office clerical skills

Data entry

Basic math

ACIS access

Google Suites

Education

High School Diploma or GED

Tools

ACIS

Google Suites

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

CORRECTIONAL RECORDS CLERK II

Job Location:

Arizona State Prison Complex (ASPC) – Phoenix
2500 East Van Buren Street
Phoenix, AZ 85008

Posting Details:

Salary: $33,600.00

Grade: 12

Closing Date: 9/17/26

Job Summary:

Are you an organized individual with clerical office experience?
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position performs complex clerical work, copies, files and collates offender documents and information.
As a Correctional Records Clerk II, you will be responsible for telephone inquiries from staff, attorneys, and other agencies as well as pulling files for review by wardens and deputy wardens.

Job Duties:

• Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
• Generates Notifications of Release for upcoming releases
• Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
• Completes all court document entries for the institution
• Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
• Processes violator paperwork, prepares files, and tracks violator warrants
• Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
• Tracks document requests for necessary completion of inmate institutional files - Attends yearly training and trains Correctional Records Clerk Is
• Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Office practices and procedures
• Laws, rules, policies, and procedures governing inmate files and documents
• Automated data/manual storage and retrieval techniques and equipment
• Numerical and digital filing systems
• Operation of office equipment including copiers, fax machines, and telephones
• Basic mathematics
• Business English, including grammar, spelling, and punctuation
• Computer usage and various software programs (Google Suites)

Skill in:

• Written and verbal communication
• Establishing and maintaining interpersonal relationships
• Researching, collecting, and formatting information
• Performing office clerical practices and techniques
• Sorting, filing, retrieving, and replacing files/records
• Utilizing a computerized database to perform data entry

Ability to:

• Access the Arizona Correctional Information Systems (ACIS)
• Work with minimal supervision
• Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
• Lead and train in work assignment
• Follow verbal and written guidelines
• Work in a prison environment

Selective Preference(s):

• High School Diploma or General Education Development (GED)
• Customer service experience

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and a drug test.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:

• Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended.
• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.
• An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.