Correctional Identification And Records Specialist 1

State of Connecticut - DOC MacDougall/WRSMU; New Haven (CT); On-site; USD 48,000 - 58,000; Full time

Job summary

The State of Connecticut - DOC MacDougall/WRSMU is seeking an Identification & Records Specialist I to manage inmate identification and confidential records, including sentence tabulation and related court communications. This full-time, first-shift role emphasizes accuracy and compliance in a secure records environment.

You will calculate parole eligibility, oversee notices of release, and contribute to monthly statistics as part of a team handling inmate data and required reporting.

Qualifications

• Four (4) years of clerical work experience.
• Two (2) years of the General Experience must have been in the maintenance, processing or control of inmate or criminal records or of an extensive record keeping system.
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• Experience with large-volume records management and time calculations is preferred.

Responsibilities

• Ensures accurate maintenance of the facility or parole system for inmate identification including tabulation of inmate sentences and other records.
• Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences.
• Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments.
• Oversees issuance of notices concerning release and discharge of inmates, furloughs and transfers of inmates to required and authorized recipients.
• Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI and other law enforcement agencies.
• Assigns and reviews unit work for accuracy and thoroughness.
• Assists in compilation of current statistical data concerning inmates and monthly and annual statistical reports.

Skills

Records management

Arithmetical computations

Oral & written communication

Statute interpretation

Data organization

Education

High school diploma or GED

Tools

RT system

MOCHA System

Collect software

JEB - Judicial Electronic Branch System

JIS - Judicial Information System

Job description

Introduction

Make an Impact in Public Safety and Legal Integrity!

Position Highlights

This position is full-time, 40 hour per week position on first shift. Schedule is Monday-Friday between 8:00am and 4:30pm.

NOTE: Employees who are requested to work as part of a regular schedule on a “premium” holiday (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day) shall be paid at the rate of time and one-half for hours worked in addition to regular pay for the day.

The Identification & Records Specialist will perform a full range of tasks associated with inmate identification and record keeping. You will be tasked with accurately tabulating and calculating inmate sentences and maintaining confidential inmate records. You will independently perform a full range of tasks associated with inmate identification and recordkeeping and overseeing the inmate identification and records section.

Some key responsibilities as a Correctional Identification and Records Specialist 1 may include, but are not limited to:

• Ensures accurate maintenance of the facility or parole system for inmate identification, including tabulation of inmate sentences and other records;
• Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences;
• Calculates sentences for parole and discharge eligibility, including sentence commutations for good time and other adjustments;
• Oversees issuance of notices concerning release and discharge of inmates, furloughs, and transfers of inmates to required and authorized recipients;
• Oversees the compilation and editing of criminal records of each inmate through correspondence and communication with the FBI, CSBI, and other law enforcement agencies;
• Assigns and reviews unit work for accuracy and thoroughness; and
• Assists in the compilation of current statistical data concerning inmates and monthly and annual statistical reports.

About Us

The Connecticut Department of Correction (DOC) is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.

The Connecticut Department of Correction is the agency responsible for corrections in the U.S. State of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.

The State of Connecticut, Department of Correction is a unified system; all sentenced and unsentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs.

For an inside look at how State of Connecticut employees Make an ImpaCT, watch the video below!

Purpose of Job Class (Nature of Work)

In the Department of Correction at a facility or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section.

Examples of Duties

• Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records;
• Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences;
• Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
• Oversees issuance of notices concerning release and discharge of inmates, furloughs and transfers of inmates to required and authorized recipients;
• Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI and other law enforcement agencies;
• Assigns and reviews unit work for accuracy and thoroughness;
• Assists in compilation of current statistical data concerning inmates and monthly and annual statistical reports;
• Performs related duties as required.

Knowledge, Skill and Ability

• Considerable knowledge of large volume records management, methods and techniques;
• Skills
• interpersonal skills;
• oral and written communication skills;
• in performing arithmetical computations;
• Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;
• Ability to organize data for entry into database systems.

Minimum Qualifications - General Experience

Four (4) years of clerical work experience.

Minimum Qualifications - Special Experience

Two (2) years of the General Experience must have been in the maintenance, processing or control of inmate or criminal records or of an extensive record keeping system involving financial, health, inventory, legal, medical or other records.

Minimum Qualifications - Substitutions Allowed

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Preferred Qualifications

• Experience in large-volume records management, methods, and techniques;
• Experience performing arithmetical computations;
• Experience interpreting statutes and regulations pertaining to sentence calculation;
• Experience organizing data for entry into database systems;
• Experience working with RT system/MOCHA System & Collect software;
• Experience in calculating and inputting time in regard to sentencing from the court;
• Experience utilizing (JEB) - Judicial Electronic Branch System;
• Experience utilizing (JIS) - Judicial Information System;
• Experience with pertinent Judicial Branch paperwork forms, such as sentence modificationsand mittimus; and
• Experience with FOI requests/redaction of information.

Special Requirements

Incumbents in this class may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Character Requirements

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.

Working Conditions

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.