Correctional Clinical Associate - Hughes Unit

The University of Texas Medical Branch; Waco (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Texas Medical Branch in Gatesville (correctional healthcare setting) is seeking a Clerical & Administrative Support Regular to provide diversified administrative, clerical, and technical assistance within the facility. The role involves data entry, records management, and inventory control to support medical services.

The position requires approximately one year of related experience, and the salary is commensurate with years of relevant work experience.

Qualifications

• One (1) year related experience in administrative support, medical, business or applicable related fields.

Responsibilities

• Operates personal computers to enter and assimilate data, generate reports, draft routine correspondence, and develop special administrative analyses.
• Performs facility administrative support tasks including but not limited to filing, mail functions, faxing and typing correspondence.
• Executes some degree of complex administrative support duties involving the exercise of independent judgment giving general directions and supervision.
• Operates data entry system for entry, tracking and reporting.
• Retrieves and maintains a tracking system for all medical record charts located on the facility.
• Reviews medical records for completeness and accuracy, and files records and forms upon completion of use.
• Maintains all logs, internal and external, to assure compliance with Policy and Standard Operating Procedure.
• Receives, stores, distributes and inventories materials including but not limited to narcotic-based medicines and medical supplies.
• Maintains proper inventory levels and stock records in a facility supply storeroom or warehouse.
• Fills requisitions, work orders and supplies requests, returning expired/unused supplies to vendors for credit.
• Maintains facility equipment and executes work orders as necessary.
• Performs tasks delegated by physicians and supervised by RN staff.
• Demonstrates competency to perform basic clinic type tasks outlined in approved the Competency Based Orientation Tool.
• Adheres to internal controls and reporting structure established for department.

Job description

The mission of Correctional Managed Care is to address the healthcare needs of underserved patient populations within the Texas Department of Criminal Justice (TDCJ) and the Texas Juvenile Justice Department (TJJD).

JOB SUMMARY

To provide diversified administrative, clerical, and technical assistance/service within a correctional healthcare facility through electronic information systems management, medical records processing, or materials inventory/procurement activities.

ESSENTIAL JOB FUNCTIONS

This position may perform any of, or potentially all of, the following functions based on the specific needs of assigned area:

Administrative Functions

• Operates personal computers to enter and assimilate data, generate reports, draft routine correspondence, and develop special administrative analyses.
• Performs facility administrative support tasks including but not limited to filing, mail functions, faxing and typing correspondence.
• Executes some degree of complex administrative support duties involving the exercise of independent judgment giving general directions and supervision.
• Operates data entry system for entry, tracking and reporting.
• Performs related duties as required.

Medical Record Functions

• Retrieves and maintains a tracking system for all medical record charts located on the facility
• Reviews medical records for completeness and accuracy, and files records and forms upon completion of use.
• Maintains all logs, internal and external, to assure compliance with Policy and Standard Operating Procedure.
• Performs related duties as required.

Materials Management Functions

• Receives, stores, distributes and inventories materials including but not limited to narcotic-based medicines and medical supplies.
• Maintains proper inventory levels and stock records in a facility supply storeroom or warehouse.
• Fills requisitions, work orders and supplies requests, returning expired/unused supplies to vendors for credit.
• Maintains facility equipment and executes work orders as necessary.
• Performs related duties as required.

Medically Delegated Functions

• Performs tasks delegated by physicians and supervised by RN staff.
• Demonstrates competency to perform basic clinic type tasks outlined in approved the Competency Based Orientation Tool.
• Adheres to internal controls and reporting structure established for department.
• Performs related duties as required.

EQUIPMENT

Standard office equipment.

WORK ENVIRONMENT

Work environment is located within the confines of a prison, jail or juvenile detention center. Security clearance is required; pre-employment drug testing is also required.

REQUIRED EDUCATION/EXPERIENCE

• One (1) year related experience in administrative support, medical, business or applicable related fields.

Salary is commensurate with years of relevant work experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Gatesville

Other Locations

United States-Texas-Waco

Work Locations

Alfred Hughes Facility

Job

Clerical & Administrative Support Regular

Employee Status

Non-Manager

Job Posting

Oct 12, 2026, 2:03:25 PM