Corporate Secretary

Airwallex; New York, Northern (NY, KY); On-site; USD 150,000 - 200,000; Full time

Job summary

Airwallex, a global fintech, seeks a Corporate Secretary to lead company secretarial and governance for licensed entities worldwide. You will oversee board governance, entity lifecycle, and equity administration, collaborating with the Head of Corporate Legal, Corporate Development, and other functions.

This role is based in San Francisco or New York. You will ensure regulatory compliance, maintain records, and liaise with external service providers to support expansion while upholding high

Qualifications

• 5+ years in company secretarial, corporate governance or related roles within financial services, fintech or regulated industry.
• Proven track record supporting boards and senior management in global or regional structures.
• Experience managing multi-jurisdictional entities and statutory compliance across regimes.
• Strong knowledge of governance frameworks and regulatory requirements.
• Excellent written and verbal communication for board materials and regulators.

Responsibilities

• Handle full spectrum of company secretarial matters for licensed entities across regions.
• Organize and facilitate board, committee and general meetings with agendas, minutes and materials.
• Maintain statutory registers, board books and corporate records across group entities.
• Support Options/RSU administration and shareholder matters with People & Talent.
• Ensure licensing conditions and governance standards are met across jurisdictions.
• Liaise with external service providers, regulators, auditors and counsel for timely filings.

Skills

Company secretarial experience

Board governance

Global/regional structures

Regulatory compliance

Communication skills

Education

ACG/FCG or qualified lawyer

Tools

Diligent board portal

Job description

About Airwallex

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 250,000 businesses worldwide – including Brex, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 2,300 of the brightest and most innovative people in tech across 27 offices around the globe. Valued at US$11 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future. If you’re ready to do the most ambitious work of your career, join us.

Attributes We Value

We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you’re motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.

You're humble and collaborative; turn zero‑to‑one ideas into real products, and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster. Here, you’ll tackle complex, high‑visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let’s build what’s next.

About the team

The Legal, Risk & Compliance (LRC) team at Airwallex is a collaborative group of legal minds and risk management experts. We're passionate about safeguarding Airwallex's operations, fostering a culture of compliance and ethical conduct, and ensuring we navigate the global financial landscape with integrity. We provide expert guidance and support to all areas of the business, proactively identifying, mitigating, and managing legal and financial risks.

What you'll do

As Corporate Secretary within the Corporate Legal team, you'll manage the full spectrum of company secretarial and corporate governance matters across Airwallex's growing portfolio of licensed entities worldwide. You'll help keep our global entity structure compliant, well governed, and ready to support the company's expansion plans. Working closely with the Head of Corporate Legal, Corporate Development & Investor Relations, Finance, Tax, People & Talent and Regulatory Legal, you'll oversee board and committee governance, entity lifecycle management, statutory compliance and equity administration. This is a chance to build and own the corporate secretarial function for a cross-border fintech operating in over 20 markets.

This role is based in San Francisco or New York.

Responsibilities:

• Handle the full spectrum of company secretarial matters for licensed entities across regions, including incorporation, restructuring, capital injections and winding down of entities, alongside statutory and regulatory filings across jurisdictions.

• Organize and facilitate board, committee and general meetings, including preparing agendas, resolutions, minutes and presentation materials, and manage follow-ups and action item tracking.

• Maintain statutory registers, board books, minute books and corporate records for all group entities, keeping them accurate and accessible across the organization.

• Support Options and RSU administration and shareholder-related matters, partnering with People & Talent and Corporate Development.

• Keep the group compliant with licensing conditions, regulatory obligations and internal governance standards in every jurisdiction Airwallex operates in, and advise on governance improvements.

• Liaise with external company secretarial service providers (e.g. Tricor), regulators, auditors and external counsel so filings and governance operations run to time.

Who you are

We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory.

Minimum qualifications:

• 5+ years of experience in company secretarial, corporate governance or related roles within financial services, fintech or another regulated industry.

• Proven track record supporting boards and senior management in a global or regional corporate structure, managing competing priorities across multiple time zones.

• Prior experience managing multi‑jurisdictional entities and complex group structures, including entity incorporation, restructuring and statutory compliance across different legal regimes.

• Strong knowledge of corporate governance frameworks, directors' duties and regulatory compliance requirements across multiple jurisdictions.

• Excellent written and verbal communication skills, with the ability to prepare clear, concise board materials and interface effectively with directors, regulators and cross‑functional stakeholders.

Preferred qualifications:

• Professional company secretary qualification (ACG or FCG, formerly ICSA) or equivalent, or qualified lawyer.

• Experience in a high‑growth fintech, payments or technology company, ideally with exposure to cross‑border structures and licensed entities.

• Proficiency with board portal tools (e.g. Diligent) and entity management systems, and a willingness to use technology to improve governance processes.

• Exposure to public‑company readiness or pre‑IPO governance workstreams.

Applicant Safety Policy: Fraud and Third-Party Recruiters

To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address.

Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary.

Equal opportunity

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.