Corporate Project Analyst

Defensewerx; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off

Paid Holidays

HSA/FSA options

401K

Life insurance

Disability insurance

Job summary

DEFENSEWERX is seeking a Corporate Project Analyst to support the PMO by coordinating project activities, maintaining standardized processes, and collecting data for reporting and decision-making. This remote role reports to the Corporate PMO Manager and serves stakeholders across the organization.

The ideal candidate will have 1–3 years of relevant experience, excellent communication, and proficiency with Domo, Smartsheet, and SweetProcess.

Qualifications

• Bachelor's degree in business administration, project management, data analytics, operations, or related field.
• 1-3 years of experience in project coordination, business operations, data analysis, reporting, process documentation, or related discipline.
• Excellent written and verbal communication skills, with the ability to summarize complex information clearly and concisely.
• Experience with project management and reporting tools, including Domo, Smartsheet, and SweetProcess, preferred.
• Experience with Microsoft Office applications, particularly Excel, Word, PowerPoint, Outlook, and Teams.

Responsibilities

• Coordinate project activities and maintain standardized processes and documentation.
• Prepare monthly, quarterly, and ad hoc status reports for PMO leadership and stakeholders.
• Track and report key performance metrics across the program portfolio.
• Coordinate project meetings, agendas, materials, minutes, decisions, and action-item follow-up.
• Develop and maintain reports, dashboards, sheets, and other tracking tools in Smartsheet and Domo.
• Provide basic training and support for PMO tools, templates, dashboards, and reporting processes.

Skills

Communication

Data analysis

Cross-functional coordination

Problem solving

Education

Bachelor’s degree in business administration, project management, data analytics, operations, or related field

Tools

Domo

Smartsheet

SweetProcess

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Costpoint

Job description

DEFENSEWERX is a neutral facilitator and trusted partner missioned to create and deliver solutions for our partners by discovering, engaging, and accelerating innovation. We connect an international network of innovators, businesses, educators, and government organizations to enable creative solutions for our partners in national security and defense.

JOB SUMMARY:

Working at the direction of the Corporate PMO Manager, the Corporate Project Analyst supports the Process Management Office (PMO) by coordinating project activities, maintaining standardized processes and documentation, and collecting and analyzing data for reporting and decision-making. Reporting to the Corporate PMO Manager, this role promotes consistent use of project management tools and templates, improves visibility into project status and performance, and serves as a key resource for stakeholders across the organization. This remote position supports project execution, tracking, and reporting and business operations for all DWX hubs, team members, and stakeholders.

This opportunity is available exclusively to current DEFENSEWERX employees. External applicants are not eligible to apply. It is anticipated that a final hiring decision will be made during October or November 2026.

ESSENTIAL FUNCTIONS:

• Support the Corporate PMO Manager and DWX COO in the design and build-out of the DWX PMO’s operating structure, governance model, methodology, and toolset.
• Prepare monthly, quarterly, and ad hoc status reports for PMO Manager, COO, and other leadership and stakeholder review, identifying risks and highlights early and proactively to the PMO Manager.
• Track and report key organizational performance metrics across DWX’s program portfolio with routine reports delivered, at the direction of the PMO Manager, to COO and other relevant stakeholders.
• Coordinate project meetings, including scheduling, agendas, materials, minutes, decisions, and action-item follow-up.
• Maintain project schedules, milestone plans, task lists, status updates, and basic resource-allocation information.
• Monitor project progress, identify delays or risks, and proactively communicate issues requiring attention.
• Support project intake, discovery, prioritization, and stakeholder coordination.
• Maintain and update centralized document repository for PMO standards, templates, standard operating procedures, and process documentation under guidance from the PMO Manager.
• Support the rollout and adoption of new processes by developing user guides, quick-reference materials, and onboarding resources.
• Coordinate with Quality and Compliance team members and other stakeholders regarding documentation and process requirements.
• Collect, clean, validate, and organize project and operational data for reporting.
• Monitor data quality, resolve missing or inconsistent information, and follow up with data owners as needed.
• Assist with defining and tracking PMO metrics, such as schedule adherence, on-time delivery, resource utilization, and project pipeline activity.
• Develop and maintain reports, dashboards, sheets, and other tracking tools in Smartsheet, Domo, and related platforms.
• Provide basic training and support for PMO tools, templates, dashboards, and reporting processes.
• Identify opportunities to improve workflow, reporting consistency, and communication among project stakeholders.

QUALIFICATIONS:

• Bachelor’s degree in business administration, project management, data analytics, operations, or a related field. A combination of equivalent experience and education may be considered.
• One to three years of relevant experience preferred in project coordination, business operations, data analysis, reporting, process documentation, or a related discipline.
• Excellent written and verbal communication skills, with the ability to summarize complex information clearly and concisely.
• Ability to collect, organize, validate, and analyze data accurately.
• Experience coordinating cross-functional projects, tracking action items, and following work through completion.
• Experience with project management and reporting tools, including Domo, Smartsheet, and SweetProcess, preferred.
• Experience with Microsoft Office applications, particularly Excel, Word, PowerPoint, Outlook, and Teams.
• Familiarity with Costpoint or similar government-contractor ERP systems is a plus.
• Ability to develop effective working relationships with stakeholders at all levels.
• Demonstrated initiative, sound judgment, adaptability, and commitment to continuous improvement.
• Performs other related duties and responsibilities as assigned.

OTHER KEY REQUIREMENTS:

• Ability to pass a background check
• Ability to successfully obtain and maintain a security clearance or successfully obtain and maintain ITAR license
• Must not have any conflicts of interest affecting DWX or its partners
• Strong problem-solving skills and attention to detail
• Positive attitude and great work ethic
• Demonstrated ability to manage multiple priorities in a fast-paced environment and drive results through collaboration
• Desire to promote DWX core values and a positive working environment
• Possess a genuine passion for advancing the DWX mission and creating a sustainable and thriving organization

CONDITIONS OF WORK:

• Do whatever it takes to get the job done
• Be a servant leader willing to share credit and own accountability
• Be a part of a team
• Bring a growth mindset and be open to learning and coaching

DEFENSEWERX VALUES:

• Teamwork: Leverage our strengths to achieve our objectives
• Integrity: Honor commitments to all those we serve
• Excellence: Deliver clear and measurable outcomes aligned to program and partner objectives
• Empathy: Truly seek to understand and value others' place and position
• Innovation: Advance the art of the possible

DEFENSEWERX offers competitive and comprehensive benefits package options for full-time employees.

• Medical, Dental, and Vision
• Paid Time Off
• Paid Holidays
• HSA/FSA options
• 401K
• Supplemental health insurance
• Concierge Telemedicine
• Life insurance and AD&D
• Short Term and Long Term Disability coverage
• Employee Assistance Program (EAP)

Applications will be accepted from all qualified persons. DEFENSEWERX does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other nonmerit factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact DEFENSEWERX directly.

While this job description is intended to be an accurate reflection of the essential job required, management reserves the rights to modify, add, or remove duties from jobs and to assign other duties as necessary.