Corporate Paralegal I

ON.energy; United States; Remote; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Job summary

ON.energy is hiring a Corporate Paralegal to maintain corporate records, manage contracts, and optimize legal operations. You will own entity governance for US and LATAM, coordinate signatures, and ensure accurate document control. The role works closely with the Legal Affairs Coordinator and Executive Legal Counsel.

You’ll administer contract records, support legal policies, and drive process improvements with MS 365 tools and a docuSign workflow. In-house paralegal experience is required.

Qualifications

• Three to six years of corporate paralegal experience, with at least two years in-house.
• Ownership of entity management and corporate governance for multiple entities.
• Hands-on experience administering contract records and execution workflows.
• Proficiency with MS 365, especially SharePoint, Excel and Word.
• Experience with contract signatures and document numbering; administration beyond sending envelopes.
• Discretion with confidential information and strong organizational skills.

Responsibilities

• Maintain US and LATAM entity records: minutes, operating agreements, org charts, and registers.
• Process governance documents: resolutions, consents, certificates.
• Handle formations, foreign qualifications, filings, apostilles for LATAM.
• Manage contract lifecycle: signature routing, execution, and repository upkeep.
• Own obligations calendar with renewals, expirations, and deadlines.
• Support cross-functional teams (Sales, Finance, Risk) with legal data and documents.

Skills

SharePoint

Excel

Word

Contract records management

e-signature (DocuSign)

Discretion with confidential info

Organization and follow-through

Attention to detail

Cross-functional support

Education

ABA-approved Paralegal certificate

NALA CP

NFPA RP/CRP

Florida notary

In-house corporate paralegal experience

Tools

DocuSign

Contract management system

Salesforce

Job description

Houston, Texas, United States; Miami, Florida, United States; Reston, Virginia, United States

ON.energyis setting the standard for large load interconnection. ON’s patented AI UPS™ is a medium-voltage UPS that serves as a firewall, protecting the data center from the grid, and the grid from the data center.With multiple gigawatts currently under construction, we are enabling grid‑safe data centers.

Role

We are hiring a Corporate Paralegal to assist the corporate and operational backbone of that work. This is a hands‑on role for someone who is happiest when the entity records are current, the contract repository is accurate, every executed document has a number and a home, and nothing is waiting on a signature that no one has chased. Roughly half the job is traditional corporate paralegal work, and half is legal operations: the systems, workflows and reporting that let a lean department carry a large volume.

It will be the second person in a two-person operational core, working directly with the Legal Affairs Coordinator and supporting our Executive Legal Counsel.

Corporate governance and entity management

• Maintain the corporate records for our US and LATAM entities: minute books, operating agreements, org charts, officer and director schedules, and the corporate entity register.
• Prepare and process routine governance documents, including board and member resolutions, written consents, officer certificates, secretary certificates and incumbency certificates.
• Handle entity formations, foreign qualifications, withdrawals and dissolutions; order certificates of good standing and certified copies; arrange apostilles and legalizations for LATAM filings.
• Track state registration triggers with Tax and Finance so we qualify where we have nexus, before a contract award forces it.

Contracts lifecycle

• Coordinate signature and execution across internal signatories and counterparties, chase outstanding signatures, and confirm and circulate fully executed copies.
• Maintain the contract repository so that status, counterparty, entity and effective date are accurate and current.
• Own the obligations calendar: renewals, expirations, notice deadlines and deliverable dates, with advance reminders to the responsible owner.
• Keep the executed‑contracts library current and usable for Sales Engineering, Project Management and Supply Chain.

Document control and records

• Administer the legal document numbering system, assigning and recording document numbers across agreement types and keeping the register clean.
• Own the SharePoint architecture for Legal: naming conventions, folder structure, permissions and version control, so any executed document can be found in under a minute.
• File formal notices, change orders, insurance certificates and closing sets to the correct contract file, and keep the executed‑contracts library current for Sales Engineering and Project Management.
• Support records retention and legal hold administration.

Legal operations and systems

• Maintain the legal request intake workflow, so requests arrive with the information Legal needs and are triaged consistently.
• Produce recurring reporting on request volume, turnaround times, NDA throughput and open matters.
• Support the drafting, formatting and publication of legal policies and standard operating procedures through Document Control.

Cross-functional support

• Support Finance and Tax with entity data, W‑9s, certificates of good standing, KYC packages and customer onboarding questionnaires.
• Support Insurance and Risk with certificates of insurance, additional insured requests and contractual insurance requirements.

Qualification

Required

• Three to six years of corporate paralegal experience, with at least two of those years in an in‑house legal department. In‑house experience is a firm requirement for this role, not a preference.
• Demonstrated ownership of entity management and corporate governance
• entity portfolio, not just assisted on one.
• Hands‑on experience administering contract records and execution: repositories, signature routing, filing and deadline tracking.
• Working command of a contract or document management system and of an e‑signature platform, ideally DocuSign, including administration rather than just sending envelopes.
• Advanced Microsoft 365 skills, particularly SharePoint, Excel and Word, including document formatting, styles and comparison.
• Exceptional organization and follow‑through. You keep your own tracker, you know what is outstanding without being asked, and items do not go quiet on your watch.
• Precision with detail. Entity names, signature blocks, effective dates, defined terms and document numbers are exactly right, because in this role they are the work product.
• Discretion with confidential commercial, financial and personnel information.

Strongly preferred

• Professional working proficiency in Spanish, written and spoken.
• Paralegal certificate from an ABA‑approved program, or NALA Certified Paralegal (CP) or NFPA Registered Paralegal (RP/CRP) credential.
• Florida notary commission, or willingness to obtain one within ninety days.
• Experience in energy, renewables, construction, manufacturing or another asset‑heavy industry with project‑based contracting.
• Salesforce experience, particularly where Legal records or approvals sit inside the CRM.
• Exposure to legal spend management or e‑billing.

For US‑based roles - What you’ll get:

• Competitive salary + annual performance‑based bonus eligibility
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays

For Mexico‑based roles - What you’ll get:

• Competitive salary + annual performance bonus eligibility
• Major medical expenses and life insurance
• Paid time off and holidays (per local policy)

For all roles:

• Professional development and growth opportunities
• Opportunity to grow with a mission‑driven team shaping the future of clean energy
• Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
• Benefits vary by role and location and are subject to change.

Agency Notice:ON.energy does not accept unsolicited resumes from staffing agencies, search firms, or third‑party recruiters. Resumes submitted without a fully executed Master Services Agreement (MSA) and a written request from an authorized member of our Talent Acquisition team will be considered the property of ON.energy. No placement fees or compensation will be paid for unsolicited candidate submissions.