Corporate Paralegal

Sargent & Lundy; Chicago (IL); Hybrid; USD 87,000 - 133,000; Full time

Benefits offered by this job

Health plans

401(k)

Paid time off

Tuition assistance

Job summary

Sargent & Lundy is seeking an experienced Corporate Paralegal to support its Legal department in a hybrid Chicago-based role. You will manage litigation holds, maintain legal files, and produce data-driven reports for leadership, while coordinating with IT, insurers, and outside counsel.

The role requires strong analytical and communication skills, experience with Legal Files, LexisNexis, and Power BI, and comfort handling confidential information.

Qualifications

• Bachelor's degree in business, law, or related field preferred.
• Paralegal certificate a plus; 5+ years corporate paralegal experience preferred.
• Strong matter management and communication skills; ability to handle confidential information.

Responsibilities

• Open and maintain matters in Legal Files; coordinate with IT and outside counsel.
• Maintain matter types and custom fields; run queries and saved searches.
• Export data and build reports for Legal leadership; monitor Legal inbox.
• Track licensing, registrations, and regulatory approvals; manage entity records.
• Assist with export controls and regulatory projects with attorneys and stakeholders.
• Train new staff on tools, workflows, and contribute to playbooks.

Skills

Legal research

Litigation support

Document management

Education

Bachelor's degree in a related field

Paralegal certificate (plus)

Tools

Microsoft Office

Legal Files

Power BI

LexisNexis

Job description

Sargent & Lundy is a global leader in power and energy consulting, where innovation meets integrity, diversity, and a commitment to quality. Our distinctive capabilities provide domestic and international clients and partners with a thoroughly reliable source of comprehensive expertise. Sargent & Lundy offers challenge, flexibility, competitive salaries, and benefits.

We are seeking an experienced Corporate Paralegal to support our Legal department. This role requires well‑developed analytical and decision‑making skills and the capability to work both independently and collaboratively with internal stakeholders, clients, and outside counsel. The Corporate Paralegal will play a key role in aligning our legal support practices with Sargent & Lundy’s risk profile and reflecting our core values in interactions with colleagues, clients, and outside counsel.

Key Responsibilities

• Manage Claims and Litigation Holds:
• Open and maintain matters in Legal Files; issue and track litigation holds; coordinate with IT, ECM, insurers, and outside counsel; support subpoena and discovery responses including coordinating searches with internal stakeholders and collaborating with outside counsel.
• Administer Legal Files System:
• Maintain matter types and custom fields; run queries and saved searches; and coordinate system enhancements and troubleshooting with IT and vendors
• Legal Data, Reporting, and Metrics:
• Export data from Legal Files and use tools such as Power BI to build reports for Legal leadership. Monitor Legal inbox.
• Licensing, Registrations, and Regulatory Approvals:
• Track, prepare, and submit applications for business registration, and engineering and contractor licenses; and communicate with licensing boards and other regulatory bodies. Track and manage entities using Treasury4/Entity4.
• Export Controls and Regulatory Projects:
• Assist with export controls and other regulatory projects in close coordination with attorneys and business stakeholders. Assist with domestic and international entity management, including maintaining corporate records.
• Training, Onboarding, and Process Improvement:
• Train and onboard new Legal staff on Legal tools, systems, and workflows; and contribute to Legal playbooks, templates, and process improvements.
• Legal and Factual Research:
• Conduct legal and factual research using LexisNexis and other tools; and prepare concise memoranda and summaries for attorney review.
• Track litigation costs and submit to insurance carriers for reimbursement.
• Special Projects:
• Support special projects as assigned, demonstrating initiative and strong judgment on sensitive, confidential matters.

This position allows for a hybrid work schedule with a mix of work spent in our downtown Chicago office and working remotely from home.

Qualifications

• Bachelor’s degree (business, insurance, law, or related field preferred); paralegal certificate a plus.
• 5+ years of corporate paralegal experience, preferably in an in-house legal department, law firm, or combination; experience in engineering, construction, energy, infrastructure, or professional services firm is a plus.
• Strong matter management, organizational, and administrative skills, with the ability to manage multiple priorities and deadlines with attention to detail.
• Excellent written and verbal communication skills, with the ability to work effectively with attorneys, senior management, project teams, and outside counsel.
• Experience managing highly confidential and sensitive information.
• Proficiency with Microsoft Office, Legal Files, and familiarity with tools such as Asana, Treasury4/Entity4, Power BI, e-discovery platforms, LexisNexis, and AI tools, or the ability to learn new systems quickly.
• Experience supporting insurance claims, litigation, or export‑controlled/government‑funded projects is preferred.
• Strong research and analytical skills and a proactive, team-oriented approach.

We do not sponsor employees for work authorization in the U.S. for this position.

Technology & Innovation

Sargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high-quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work.

We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools.

Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.

About Sargent & Lundy

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & Wellness Financial Benefits Work-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

$87,378 - $133,494

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.