Corporate Paralegal

Jobtailor; Arlington (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in Arlington, VA seeks a corporate paralegal to support legal and regulatory functions. You will handle contract intake, review, and governance tasks for domestic and global subsidiaries, including SEC filing guidance and board materials.

The role emphasizes CMS/DMS proficiency, regulatory compliance, and collaboration with stakeholders across jurisdictions. 3–5 years of corporate paralegal experience is preferred for this position.

Qualifications

• Bachelor’s degree and/or an ABA-approved paralegal certificate is preferred.
• For Paralegal level: 3–5 years of corporate paralegal experience in a corporate legal department or law firm, with exposure to public company environments.
• For Senior Paralegal level: 6+ years of relevant corporate paralegal experience with strong independent capabilities.
• Practical experience with SEC filing software, Section 16 filing portals, and corporate entity management databases.
• Proficiency with contract management systems (CMS), document management systems (DMS), and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Responsibilities

• Lead intake, tracking, management, and initial review/revisions of routine commercial contracts (NDAs, supply, construction, SaaS).
• Manage escrow agreements and coordinate with stakeholders.
• Coordinate contract execution processes and update contract repository/database and templates.
• Review contracts for compliance with company guidelines.
• Maintain corporate records, minute books, and entity documentation for subsidiaries.
• Assist in preparing board meeting materials and governance documents.
• Assist with SEC Reporting & Compliance (e.g., Section 16 filings).
• Support public company reporting processes (Form 10-K, 10-Q, Proxy Statements) and SEC/exchange compliance.
• Assist with regulatory filings including KYC and UBO reporting.

Education

Bachelor’s degree and/or an ABA-approved paralegal certificate

Tools

Contract Management Systems

Document Management Systems

Microsoft Office Suite

SEC Filing Portals

Job description

Responsibilities

• Lead the intake, tracking, management, and initial review and/or revisions of routine commercial contracts, e.g., NDAs, supply agreements, construction agreements, and Software-as-a-Service (SaaS) agreements.
• Manage escrow agreements, including its setup process and coordinating with stakeholders throughout the process.
• Coordinate contract execution processes and help manage and update the contract repository database and contract templates.
• Review contracts for compliance with company guidelines.
• Maintain corporate records, minute books, and entity documentation for domestic and global subsidiaries.
• Assist in preparing board meeting materials, resolutions, consents, and governance documents.
• Assistance with SEC Reporting & Compliance (e.g., Section 16 filings).
• Support public company reporting processes (such as Form 10-K, Form 10-Q, and Proxy Statements) and ensure strict compliance with SEC and exchange requirements.
• Assist with various regulatory and compliance filings across multiple jurisdictions, including Know Your Customer (KYC) and Ultimate Beneficial Owner (UBO) reporting.

Qualifications

• Bachelor’s degree and/or an ABA-approved paralegal certificate is preferred.
• For Paralegal level: 3–5 years of corporate paralegal experience in a corporate legal department or law firm, with exposure to public company environments.
• For Senior Paralegal level: 6+ years of relevant corporate paralegal experience with strong independent capabilities.
• Practical experience with SEC filing software, Section 16 filing portals, and corporate entity management databases.
• Proficiency with contract management systems (CMS), document management systems (DMS), and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Core Competencies

Demonstrates expertise in managing commercial contracts, including NDAs and SaaS agreements, while ensuring compliance with SEC regulations and corporate governance. Proficient in contract management systems and experienced in public company reporting processes.

Tools & Technologies

• Microsoft Office Suite
• Contract Management Systems
• Document Management Systems
• SEC Filing Portals