Corporate Office Administrator

Perficient; New York (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Holidays

Bonus opportunities

Benefits package

Job summary

Perficient is seeking a Corporate Office Administrator to support our Manhattan location. This role coordinates office operations, handles receptionist duties, invoices, and meetings, serving as a key liaison with facilities and management.

Ideal candidates have 2 years of related experience or an associate degree, and excel in communication, multi-tasking, and initiative, within a professional services environment.

Qualifications

• Two years related experience or an Associate’s degree in Business desirable.
• Attention to detail.
• Intermediate knowledge of Microsoft Office – Outlook, Excel, Word, & PowerPoint.
• Excellent communication skills.
• Strong initiative and desire to excel.

Responsibilities

• Office coordination and maintenance to support the Manhattan location.
• Receptionist duties: greet guests, answer phones, book conference rooms, handle packages.
• Receive and validate invoices and prepare for Accounts Payable.
• Monthly corporate credit card reconciliation.
• Assist managers with planning meetings and events.
• Be point of contact for building maintenance and facilities staff.
• Ad hoc requests for corporate and local resources.

Skills

Office coordination

Attention to detail

MS Office

Education

Associate’s degree in Business

Tools

Microsoft Office

Job description

Job Description

We currently have a career opportunity for a Corporate Office Administrator to join our team located in Manhattan.

Job Overview

The Office Administrator is a key resource in the operating unit’s back office ensuring adequate administrative support is provided to all resources and customers at multiple office locations. This role has daily interaction with all resources across the company and our internal Operations Management teams on a regular basis.

Perficient is always looking for the best and brightest talent and we need you! We’re a quickly-growing, global digital consulting leader, and we’re transforming the world’s largest enterprises and biggest brands. You’ll work with the latest technologies, expand your skills, and become a part of our global community of talented, diverse, and knowledgeable colleagues.

Responsibilities

• Office coordination and maintenance responsibilities which include, but not limited to the following duties required to support the working location:
  • distribute access badges and keep up with monthly badge list;
  • pick up and distribute mail;
  • order catering for meetings and events in the office;
  • proactively order office and kitchen supplies and maintain stock in store room and in lunch room;
  • coordinate office IT needs, keep printers stocked, and understand the in-office AV equipment;
  • ensure conference rooms are tidy, equipped with working phones, necessary cables, and white boards are wiped down; and
  • maintain general order and décor in the office.
• Receptionist duties - Answer phones, welcome and greet guests, book conference rooms, sign for FedEx and UPS packages, maintain office distribution list, monitor and maintain Pitney Bowes machine.
• Receive and validate invoices – reconcile invoice charges, prepare invoices for Accounts Payable processing, and obtain required approvals for payment.
• Monthly corporate credit card reconciliation.
• Assist managers with planning and scheduling meetings, special events - large and small.
• Point of contact for building maintenance, facilities staff, and cleaning management.
• Ad Hoc requests as needed by Corporate resources and by local resources in the supported office.

Qualifications

• Two years related experience or an Associate’s degree in Business desirable.
• Attention to detail.
• Intermediate knowledge of Microsoft Office – Outlook, Excel, Word, & PowerPoint.
• Excellent communication skills.
• Strong initiative and desire to excel.
• Ability to multi-task and prioritize tasks to manage meeting deadlines.
• Experience in the professional services industry preferred.

Perficient full-time employees receive complete and competitive benefits. We offer a collaborative work environment, competitive compensation, generous work/life opportunities and an outstanding benefits package that includes paid time off plus holidays. In addition, all colleagues are eligible for a number of rewards and recognition programs including billable bonus opportunities. Encouraging a healthy work/life balance and providing our colleagues great benefits are just part of what makes Perficient a great place to work.

Who We Are

Perficient is a leading global digital consultancy. We imagine, create, engineer, and run digital transformation solutions that help our clients exceed customers’ expectations, outpace competition, and grow their business. With unparalleled strategy, creative, and technology capabilities, our colleagues bring big thinking and innovative ideas, along with a practical approach to help our clients – the world’s largest enterprises and biggest brands succeed.

What We Believe

At Perficient, we promise to challenge, champion, and celebrate our people. You will experience a unique and collaborative culture that values every voice. Join our team, and you’ll become part of something truly special.

We believe in developing a workforce that is as diverse and inclusive as the clients we work with. We’re committed to actively listening, learning, and acting to further advance our organization, our communities, and our future leaders… and we’re not done yet.

Perficient, Inc. proudly provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. Perficient, Inc. complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Perficient, Inc. expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or covered veterans. Improper interference with the ability of Perficient, Inc. employees to perform their expected job duties is absolutely not tolerated.

Disability Accommodations:

Perficient is committed to providing a barrier-free employment process with reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, please contact us.

Disclaimer

The above statements are not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed by the employee assigned to this classification. Management retains the discretion to add or change the duties of the position at any time.

About Us

Perficient is the global AI and technology consulting firm disrupting the traditional consulting model. Powered by our 7,000+ advisors, engineers, and designers, Perficient implements AI-first solutions that break conventions and deliver outcomes that matter. Proudly serving clients that represent the world’s most innovative brands, and in collaboration with our powerful technology partner ecosystem, we bring deep industry expertise and data-driven design to redefine how businesses run and succeed. Perficient is different. For real. Learn more at perficient.com.

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