Corporate Events & Admin Coordinator

Prime Controls; Lewisville (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, Dental, and Vision coverage

Flexible Spending Account(s)

Generous PTO

ESOP Program

Numerous company events

401(k) matching and more

Job summary

Prime Controls is seeking an Administrative Assistant to support the Corporate Events Department and Executive Leadership by coordinating company events and employee engagement initiatives. You will handle communications, logistics, and vendor coordination to ensure smooth execution with a professional, welcoming environment.

The role requires 1–3 years in a related field, strong organizational skills, and proficiency in MS Office. Occasional evenings and lifting up to 50 lbs.

Qualifications

• 1–3 years of administrative, event coordination, or a similar role.
• Experience planning or supporting corporate events, parties, or employee programs preferred.
• Detail-oriented with a creative, problem-solving attitude.
• Proficiency in Microsoft Office Suite, especially Outlook and Excel.

Responsibilities

• Assist in planning, coordinating, and executing company events, parties, and employee appreciation functions from start to finish.
• Source and coordinate with vendors, venues, and caterers; obtain quotes and track event budgets.
• Support event logistics, including invitations, RSVP tracking, room/venue setup, signage, and day-of on-site support.
• Maintain an annual events calendar and help ensure events align with company culture and budget.
• Coordinate travel, lodging, and logistics for events held at offices outside headquarters, as needed.
• Support customer appreciation events and coordinate related materials and gifts.
• Help maintain program documentation, attendee lists, and post-event feedback summaries.

Skills

Organizational skills

Time management

Vendor coordination

Communication skills

MS Office (Outlook/Excel)

Tools

Outlook

Excel

Job description

Prime Controls is seeking an Administrative Assistant to support the Corporate Events Department and Executive Leadership by coordinating company events and employee engagement initiatives. You will handle communications, logistics, and vendor coordination to ensure smooth execution with a professional, welcoming environment.

The role requires 1–3 years in a related field, strong organizational skills, and proficiency in MS Office. Occasional evenings and lifting up to 50 lbs.