Corp Licensing Coordinator

USI Insurance Services; Seattle, Northern (WA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

USI Insurance Services seeks a Licensing Specialist to support licensing, renewals and producer affiliations across the organization. You will manage renewal submissions 45-60 days before expiration and coordinate internal notifications and escalations.

The role requires strong communication, proficiency in Microsoft Office, and the ability to balance a high volume of tasks with multiple deadlines while building relationships with regulators and team members nationwide.

Qualifications

• Bachelor's degree or related office experience.
• Experience with licensing processes and renewals preferred.
• Proficiency with Microsoft Office Outlook, Word and Excel.

Responsibilities

• Perform licensing tasks as required.
• Manage license renewal submissions 45-60 days before expiration.
• Coordinate internal notifications and escalations related to license expirations.

Skills

Licensing coordination

Communication

Time management

Regulatory interaction

Education

Bachelor's degree

Tools

Microsoft Office

Job description

General Description: Responsible for licensing support of associates in the organization with, renewals, affiliations and notifications.

Responsibilities:

• Perform all tasks related to Licensing responsibilities as required.
• Manage all license renewal submissions 45-60 days prior to expiration.
• Manage all internal notifications and escalations in advance of license expiration dates. Handle producer affiliations and address changes (agent transfers, on-boarding & terminations).
• Manage daily aspects of the Enterprise Licensing Center software including data input and supplying weekly status reports.
• Responsible for being content expert for all licensing functions. Assist in the development of compliance/licensing programs, policies, and procedures to enhance the organization's strategic objectives.
• Communicate successfully with state regulators.
• Relationship building with team members around the country.
• Actively participate in personal and professional development opportunities.
• Perform related work as required.
• Represent the company in a professional manner.

Knowledge, Skills and Abilities:

• Preferred one year of experience in administrative or customer service position. Bachelor's degree or related office experience.
• Will obtain licenses in Health and Disability and Property and Casualty within the first year of employment.
• Proficiency with Microsoft Office Outlook, Word and Excel.
• Ability to manage and prioritize effectively a high volume of work with multiple deadlines
• Excellent communication, interpersonal skills and a positive attitude.
• Ability to act and operate independently with minimal daily direction to accomplish objectives.
• Ability to apply continual process improvement and help create efficiencies.
• Ability to interact professionally with all levels within the organization and state insurance departments.
• Very Strong detail and organizational skills.
• Must be a team player and willing to work in a collaborative environment.
• Intellectual curiosity and desire to learn.

Why USI?

With approximately $3 billion in revenue and over 10,500 associates across approximately 200 offices nationwide, USI is one of the largest insurance brokerage and consulting firms in the world. At USI, we have created one of the most dynamic personal and professional development cultures in the industry. We invest heavily in our associates, and we take pride in celebrating their growth and success through our one-of-a-kind employee reward and recognition programs.

Unrivaled Resources and Support

What truly distinguishes USI as a premier insurance brokerage and consulting firm is theUSI ONE Advantage® , a game-changing value proposition that delivers to clients a robust set of risk management and benefit solutions with bottom-line financial impact. USI ONE® represents Omni, Network, Enterprise—the three key elements that set USI apart from the competition. Through USI ONE, we develop strategic, timely, and effective risk management and benefit programs in terms that are easy to understand, and we demonstrate how the solutions can have a positive economic impact.

Industry-Leading Programs, Rewards, and Recognition

In addition to competitive pay, incentives, and benefits, USI recognizes associates through our Summit Awards program, rewarding excellence in those who build our brand each day. USI offersemployee programs that recognize outstanding achievement and help our associates lead healthy, productive lives. We turn care into action with our award‑winning wellness program, college scholarships for associates' children, and financial help in times of need.

Deep Community Engagement

We are committed to giving back to our local communities and supporting a culture of environmental sustainability. From sharing our time, talent, and resources to support local non‑profit organizations, animal shelters, and environmental beautification and restoration projects – to partnering with eco‑conscious vendors and taking steps to reduce our own environmental footprint – we’re workingtogether as ONE to build a better future.

Committed to a Diverse and Inclusive Workplace

Our award-winningI’m With U diversity and inclusion program educates our associates to help them better understand and serve our clients, prospects, fellow team members, and local communities through curated education and training resources, employee support programs, and community outreach initiatives to build a more diverse, equitable, and inclusive culture.

Nationally Recognized as a Top Insurance Employer

• Recognized as one of Insurance Business America’s Top Insurance Employers eight consecutive years (2018-2025).
• Named to Business Insurance’s annual list of the Best Places to Work in Insurance six years in a row (2020-2025).
• Named to Fortune’s Best Workplaces in Financial Services & Insurance list for the last two years (2024-2025).
• Certified as a Great Place To Work two years in a row (2024-2025).

USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs. USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time .