Coordinator, Talent Acquisition

One&Only Resorts; Big Sky (MT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

HSA contribution

Dental/vision/Life insurance

401(k) match

Paid time off

Paid holidays

Staff discounts

Travel benefit

Winter ski pass

Transportation assistance

Meals provided

Housing assistance

Job summary

One&Only Moonlight Basin in Big Sky, MT seeks a Coordinator, Talent Acquisition to support full recruitment lifecycle. You will coordinate interviews, manage pre-employment onboarding, and maintain candidate data to help build our guest-obsessed team.

This role collaborates with HR and hiring managers, screens applicants, and contributes to recruitment events. Housing is available; strong communication and organization are essential.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field is required
• A minimum of 1 year of experience in Human Resources or in administrative support is highly desirable
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint) is required
• Proficient with Applicant Tracking Systems (ATS), HRIS, or related software is strongly preferred
• Strong verbal and written communications skills
• Excellent interpersonal, relationship-building, and conflict-resolution skills
• Excellent organizational skills with a strong attention to detail
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Ability to act with integrity and confidentiality

Responsibilities

• Assist in full-cycle recruitment, postings, screening, and offer letters
• Review job descriptions with HR and managers for QA and alignment
• Screen applicants against role requirements and qualifications
• Coordinate interviews with HR and hiring managers
• Track candidate progress and statuses in ATS
• Administer pre-employment activities (background/reference checks, assessments)
• Monitor international recruitment and immigration processes (J-1, H-2B)
• Support onboarding and orientation, prepare new hire docs
• Manage recruitment reports and records
• Assist with career fairs and recruitment events
• Create recruitment marketing materials (flyers, posters, videos)
• Perform other duties as needed by HR Manager

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Integrity

Education

Bachelor's degree in HR/Business Admin or related field

Tools

Microsoft Office Suite

ATS/HRIS systems

Job description

( 20579 ) At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary

The Coordinator, Talent Acquisition will support the efficient execution of the full recruitment lifecycle by attracting, identifying, and hiring exceptional talent in support of the organization's stragetic workforce goals. This role will serve as the backbone for all recruitment activities by coordinating candidate interviews, owning the pre-employment onboarding process, and maintaining candidate information.

Housing: This position is eligible for a private room at a discounted rate within our subsidized housing.

Key Duties & Responsibilities

• Assist in the full-cycle recruitment process, including but not limited to maintaining and updating the organizational chart, posting internal and external job requisitions, screening and communicating with candidates, and preparing offer letters
• Review job descriptions in collaboration with Human Resources and hiring managers for quality assurance, ensuring alignment with responsibilities, qualifications, and organizational needs
• Screen applicants against role requirements and qualifications to identify prospective candidates
• Coordinate interviews with Human Resources and hiring managers by scheduling meetings, creating calendar invitations, and providing communication with all stakeholders
• Track candidate progress, interview statuses, candidate dispositions, and other recruitment-related activities within the Applicant Tracking System (ATS), ensuring timely workflow movement
• Administer pre-employment activities, including welcome communications, background checks, reference checks, assessments, and other pre-hire requirements
• Monitor international recruitment activities and immigration processes across the J-1 and H-2B program by tracking visa applications and approvals and liaising with external partners
• Support onboarding and orientation activities by preparing new hire documentation, processing new hires in the Human Resources Information System (HRIS), and assembling first-day materials
• Manage administrative activities related to recruitment processes, ensuring recruitment reports are accurate and hiring records are updated
• Assist with career fairs, recruitment events, and other talent acquisition initiatives as needed
• Create engaging recruitment marketing materials, inlcuding flyers, posters, presentations, videos, and other promotional content for recruitment campaigns
• Perform other responsibilities as assigned by the Manager, Human Resources or other members of management

Skills, Experience, And Educational Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field is required
• A minimum of 1 year of experience in Human Resouces or in administrative support is highly desirable
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint) is required
• Proficient with Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), or related software is strongly preferred
• Strong verbal and written communications skills
• Excellent interpersonal, relationship-building, and conflict-resolution skills
• Excellent organizational skills with a strong attention to detail
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Ability to act with integrity and confidentiality

Benefits

• Medical insurance - 80% of premium paid by employer
• Health Savings Account with $50 employer contribution per pay period
• Dental, vision & life insurance - 100% of premium paid by employer
• 401(k) program - 4% employer match
• 5 weeks of PTO (Paid Time Off)
• 8 paid holidays
• Discounts at F&B, Retail, and Wellness outlets on property
• Colleague travel benefit at other Kerzner Properties Worldwide
• Winter season includes complimentary ski pass to Big Sky Resort based on availability OR $225 fitness reimbursement
• Complimentary transportation to/from resort
• Complimentary meal per shift
• Subsidized housing based on availability

Physical Requirements

The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation.Physical requirements include, but are not limited to:

• Standing, walking, stooping, kneeling, and bending in an operational environmentfor extended periods
• Frequent bending, twisting, stooping, reaching, and pulling
• Lifting and carrying of loads weighing up to 30 pounds
• Remaining in a stationary position for long periods
• Constantly operating a computer and other office productivity machinery
• Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.