Coordinator, Regional & National Conventions

Pacira BioSciences, Inc.; Littleton (NJ); Hybrid; USD 72,000 - 95,000; Full time

Benefits offered by this job

Medical, Prescription, Dental, Vision

Flexible Spending Account & Health Sav

Employee Assistance Program

Mental Health Resources

Disability Coverage

Life insurance

Critical Illness and AccidentInsurance

Legal and Identity Theft Protection

Pet Insurance

Fertility and Maternity Assistance

401(k) with company match

Flexible Time Off (FTO) and 11 paid H‑

Paid Parental Leave

Job summary

Pacira BioSciences, Inc. in Parsippany, NJ seeks a Coordinator, Conventions and HCP Engagements to oversee regional and national conventions, coordinating with Marketing, Sales, Legal, and Senior Management to ensure compliant, cost-effective experiences.

You will handle contracts in Ariba, manage calendars and budgets, support Account Managers, and liaise with vendors, ensuring booths meet standards and strategies deliver high-quality events.

Qualifications

• Bachelor’s degree or equivalent required.
• Experience with Veeva PromoMats is required.
• Experience with Veeva Events Management, Cvent, or Ariba is required.
• Pharmaceutical or agency experience 1–2 years preferred.

Responsibilities

• Manage contracts and purchase orders via Ariba.
• Maintain convention calendar and event scheduling.
• Support Account Managers for convention activities.
• Lead pre-convention meetings with teams.
• Coordinate booth content and vendor relationships.
• Monitor convention budgets and inventory.
• Prepare ad hoc reports for stakeholders.

Skills

Verbal & written communication

Independent & proactive

Multitasking & time management

Project management

Microsoft Office

Digital meeting platforms

Education

Bachelor's degree or equivalent

Tools

Veeva PromoMats

Veeva Events Management

Cvent

Ariba

Job description

Overview

At Pacira, innovation meets purpose.

Pacira BioSciences, Inc. is a pioneer in non-opioid pain management and regenerative health solutions. Today, we’re building on that legacy with next-generation innovations for chronic, postsurgical, and musculoskeletal pain. Our culture is built on collaboration, innovation, and a shared commitment to helping patients recover faster. We are redefining what’s possible in pain management—and we can’t do it without talented people like you.

Why Join Us?

At Pacira, every career is more than a job. Our mission drives us, and every day, we challenge ourselves to achieve the extraordinary. Integrity is at the core of who we are. We value diverse perspectives and the collective strength of a unified team. Join the team in making better possible for patients everywhere.

Summary:

The Coordinator, Conventions and HCP Engagements will oversee the planning, coordination, and execution of regional and national conventions. This role will collaborate closely with cross-functional teams, including Marketing, Sales, Legal, and Senior Management, to ensure seamless, compliant, and cost-effective management of all conventions. The Coordinator will handle contracts, logistics, manage budgets, convention assets, and execute strategies to deliver high-quality experiences at each event.

Responsibilities

Essential Duties & Responsibilities: The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.

• Manage the contract process through the Ariba system, including Master Service Agreements (MSAs), Statements of Work (SOWs), purchase orders (POs), payments, check requests, and invoices.
• Manage the convention calendar, ensuring accurate scheduling and tracking of all events.
• Provide support to the Account Managers for convention support
• Order convention literature through Hibbert
• Lead status meetings with Marketing Leads, internal teams, external agencies, and partners to review congress initiatives, timelines, and deadlines for both content and event execution.
• Liaise with vendors, suppliers, and internal partners, exercising independent judgment to manage relationships and make strategic decisions that enhance event execution.
• Monitor convention budgets to ensure cost-effective planning and adherence to financial constraints while maintaining exceptional event experiences.
• Maintain inventory for conventions and recommend new materials and collateral when needed to ensure booth and event readiness.
• Lead pre-convention meetings and booth walk-throughs, reviewing booth components and activities to ensure all elements are executed according to plan.
• Submit booth content and materials for PCRC (Promotional Compliance Review Committee) approval, as needed.
• Work closely with Sales Leadership to review staffing processes and ensure proper coverage at booths during conventions.
• Build and manage relationships with various internal stakeholders across different management levels to support convention success.
• Generate ad hoc reports to various stakeholders on the status of the conventions

Supervisory Responsibilities: This position will not have supervisory responsibility.

Qualifications

Education and Experience:

• Bachelor’s degree or an equivalent combination of education, training, and experience required.
• Must have Veeva PromoMats experience
• Must have Veeva Events Management, Cvent, or Ariba experience
• Preferred to have at least 1-2 years of work experience within the pharmaceutical or agency experience

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills & Abilities:

• Strong verbal and written communication skills, with proficiency in English
• Ability to work independently and proactively, while also collaborating as part of multiple teams.
• Excellent multi-tasking and time management skills, with a proven ability to manage multiple projects in a fast-paced environment.
• Demonstrated ability to manage projects end-to‑end with minimal supervision.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience with digital meeting and convention platforms.
• Capable of developing contingency plans and managing multiple projects with similar timelines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms and stoop. Close vision and the need to focus on computer screen, use of hands, fingers and wrist to type on keyboard and manipulate mouse. Occasional lifting and moving of boxes and supplies, up to approx. 35 lbs. Ability to travel up to 20%-30%.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work setting is consistent of a typical pharmaceutical office environment with offices and cubicles. This role will be a hybrid position for the Parsippany, NJ office.

Benefits

• Medical, Prescription, Dental, Vision Coverage
• Flexible Spending Account & Health Savings Account with Company match
• Employee Assistance Program
• Mental Health Resources
• Disability Coverage
• Life insurance
• Critical Illness and Accident Insurance
• Legal and Identity Theft Protection
• Pet Insurance
• Fertility and Maternity Assistance
• 401(k) with company match
• Flexible Time Off (FTO) and 11 paid holidays
• Paid Parental Leave

Pay Transparency

The base pay range for this role is $72,000 per year to $95,000 per year

The range is what we reasonably expect to pay for this role. The range considers a wide range of factors that are considered in making compensation decisions, including but not limited to: geographic markets, business or organizational needs, skill sets, experience, training, licensure, and certifications. Depending on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered.

EEO Statement

EEO Statement: Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law. At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose. Agency Disclaimer: Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira.