Coordinator, Purchasing Supplier

Cleveland Metropolitan School District; Cleveland (OH); On-site; USD 55,000 - 77,000; Full time

Job summary

The Cleveland Metropolitan School District is seeking a Purchasing Supplier Coordinator to manage district-wide supplier administration, catalog maintenance, and cooperative contract purchases. You will work with Workday ERP, Supplier Self-Service Portal, and ePayable to optimize catalog spend and compliance.

Reporting to the Manager, Procurement, this role requires strong communication, detail orientation, and the ability to partner with end-users, schools, and vendors to drive efficiency and

Qualifications

• 3+ years of procurement experience required.
• Bachelor’s degree or 2-year degree with relevant experience.
• CPPB or related certification preferred or achievable within 24 months.

Responsibilities

• Performs daily review and maintenance of supplier records and system catalogs in purchasing systems.
• Develops and improves catalog use and supplier administration processes.
• Identifies cooperative contract buying opportunities and supports buyers and suppliers.
• Trains end-users and stakeholders on catalogs, contracts, and purchasing policies.
• Processes requisitions, purchase orders, and supplier contracts; ensures compliance.
• Monitors spend and reports to management; supports sourcing decisions.

Skills

ERP systems

MS Excel

MS Word

MS PowerPoint

Communications skills

Teamwork

Attention to detail

Education

Bachelor’s degree in Business, Policy Development or related-field

Associate’s degree with 2 years procurement experience

CPPB certification (preferred)

Tools

Workday ERP

Supplier Self-Service Portal

ePayable platform

Punchouts

Job description

Position Type:Administration and ProfessionalsDate Posted:2026-10-26Location:Administration or As AssignedABOUT CLEVELAND METROPOLITAN SCHOOL DISTRICTThe Cleveland Metropolitan School District (CMSD) is Ohio's third-largest public school system, serving more than 35,000 students. CMSD strives to ensure that every child receives a high-quality education, regardless of the provider. To that end, CMSD lets families choose which District schools their children attend, with options that include STEM, the arts, single-gender education, International Baccalaureate, Montessori, and early college. Our schools have autonomy over human and financial resources in exchange for accountability for performance. The principal has primary responsibility and accountability for establishing their school as a high-quality, high-expectation academic center focusing on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results. CMSD ensures that students have access to technology and training to prepare them for the future. The District provides a free laptop or tablet for every student and connects every family that needs internet access. Graduating seniors leave commencement with not only a diploma but also a laptop. In our pursuit of a more fair, just, and good system of education, we strive to ensure that all of our learners, both scholars and educators, to be challenged with academically and intellectually complex tasks that are worthy of their efforts and provide them opportunities to demonstrate their best work.BUILDING BRIGHTER FUTURESThe Cleveland Board of Education adopted the Building Brighter Futures (BBF) initiative on December 9, 2025. Building Brighter Futures is a strategic and data-driven plan shaped by more than a year of community engagement, information analysis, and thoughtful deliberation. The goal of this plan is to strengthen enrollment and ensure scholars attend a newer school building that offers more educational opportunities, including algebra in the eighth grade, more sports and extracurricular activities, and college credits and college and career pathways in high school. BBF is ensuring academic excellence so every CMSD scholar can thrive.THE OPPORTUNITY:Location: Administration or As AssignedReports to: Director, Procure to PayFLSA Status: Non-ExemptSalary Band: 5Compensation: $54,920.00 - $76,888.00The Purchasing Supplier Coordinator will be responsible for District-wide supplier administration, sourcing, buying and spend for goods and services under cooperative contracts and purchasing system catalogs on behalf of the District, which will ultimately lead to better outcomes for our schools and scholars. This position will report to the Manager, Procurement within the Executive Director, Financial Strategy, Sourcing, and Support organization of the Finance Division.ESSENTIAL DUTIES & RESPONSIBILITIESPerforms daily review, processing, updating and maintenance of supplier registration and supplier records (also known as supplier administration) and system catalogs transactions within purchasing systems and tools, including but not limited to ERP- Workday, Supplier Self-Service Portal, and ePayable platformDevelops, maintains, monitors and improves use of purchasing system catalogs, concentrating on integrated and/or interfacing catalogs (e.g., Punchouts), supplier administration processes and ensures supplier administration and system catalogs are functioning in alignment with purchasing policies, procedures and system designIndependently researches and actively identifies cooperative contract buying opportunities and provides support and guidance to internal stakeholders and suppliers for cooperative contract purchasesEngages and cultivates end-user, stakeholder, and supplier relationships and partnershipsConducts training, education, and communication with end-users, stakeholders, and suppliers in support of supplier administration, supplier catalog use, cooperative contract buying and related purchasing systems, tools, policies, procedures, programs and goalsIdentifies opportunities to improve end-user purchasing experience, including but not limited to system automation, expanding portfolio of catalog options and updating purchasing policies and proceduresProcesses daily purchasing transactions, including but not limited to requisitions, purchase orders and supplier contractsMonitors status and expenditure reports of purchasing transactions, particularly those for cooperative contracts and catalog spend, and provides updates and recommendations to management and stakeholders for sourcing, spend and ongoing use of cooperative contracts and catalogsEnsures compliance with public procurement regulations and District purchasing policies and proceduresEscalates issues and risks to District leadership as neededWorks to attract diverse, responsive, and responsible supplier partnersReviews purchasing metrics, reports and key performance indicators and lifts opportunities to improve in efficiencies and cost effectiveness in alignment with District strategy and goalsEstablishes annual “SMART” goals in alignment with the District’s performance and development evaluation system and works towards achieving those goalsProvides functional responsibilities and services in a professional and ethical mannerMaintains accurate and complete supplier and purchasing records and responds to public records requests as necessaryImplements and directs the implementation of District and/or Board of Education policies and proceduresPerforms other related duties as required.QUALIFICATIONSEducation & ExperienceBachelor’s degree in Business, Policy Development or related-field required; or Associate’s degree with 2 years of procurement experience.Minimum of 3 year of procurement experience required. Lesser experience may be considered in combination with education and direct public procurement experienceCPPB or related certification preferred, or the ability to obtain certification within 24 months of being hired.Skills, Knowledge, and AbilitiesSkills using e-procurement and ERP systemsStrong proficiency with MS Excel, Word, Outlook and PowerPointKnowledge of business operations similar to Cleveland Metropolitan School District in terms of type of work, nature of contracts, and cultureAbility to serve as individual contributor whose work requires consistent exercise of discretion and independent judgmentAbility to retain and maintain confidential records and information, and hold such information confidentialProven experience working collaboratively in a team oriented environmentExceptional communication and presentation skills, both verbal and writtenAbility to assert self to managers and executive leadership as necessaryA personal sense of accountability around the ultimate success of CMSD transformationUnderstanding of how to effectively work with peers, District departmental teams, school leaders and external partnersSuccessful with overcoming significant barriers to meet goals in a fast-paced and changeable environmentAble to critically assess challenges and identify flexible, effective solutionsAbility to perform multifaceted tasks with minimum supervisionAble to travel to school sites, off-site administration sites and occasional conferences as necessaryValid Ohio driver’s licenseWORKING CONDITIONS/PHYSICAL DEMANDSThe characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Expected moving, walking, and standing consistent with a school environment and occasionally lifting up to 15 poundsWhile performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and armsThe employee is frequently required to talk and/or hear.Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.While performing the duties of this job, the employee is exposed to a normal school environment.Local travel may be required for training/meetings.NOTE: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of management to assign other tasks of similar nature or level of responsibility.EEO STATEMENTWe believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.The District’s Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District’s Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District’s Civil Rights Notices webpage, available at ClevelandMetroSchools.org/domain/105.The District’s Title IX Coordinator / Director of Equal Employment Opportunity may be reached at:1111 Superior Avenue East, Suite 1800Cleveland, Ohio 44114(216)[e-mail] ApplyPlease submit your resume and application using Workday, our online human capital management system. Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen.EEO StatementWe believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.The District’s Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District’s Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District’s Civil Rights Notices webpage, available at ClevelandMetroSchools.org/domain/105. The District’s Title IX Coordinator / Director of Equal Employment Opportunity may be reached at:1111 Superior Avenue East, Suite 1800Cleveland, Ohio 44114(216)[e-mail]