Coordinator Patient Care - Specialty Urology

CHRISTUS Health; Santa Fe (NM); On-site; USD 42,000 - 56,000; Full time

Job summary

CHRISTUS Health in Santa Fe, NM seeks an Administrative Coordinator to support a physician clinic and patient flow. You will coordinate scheduling for clinic and OR, obtain authorizations, referrals, and tests, and ensure timely follow-up with patients.

The role requires strong computer skills (MS Office, Windows), excellent patient service, and the ability to work well with physicians and staff. Bilingual Spanish is preferred.

Qualifications

• High school diploma or equivalent; medical terminology knowledge.
• 1 year of related health care admin experience; 3 years preferred.
• Proficiency with Windows and MS Office (Word, Excel).
• Strong keyboarding and general office equipment skills.
• Ability to read/write English; bilingual Spanish preferred.

Responsibilities

• Provides primary administrative support for a physician's clinic and patients.
• Manages the provider's schedule (clinic and OR) to optimize efficiency and customer service.
• Handles patient calls promptly and follows up with patients.
• Resolves scheduling conflicts to minimize wait times and improve care flow.
• Schedules surgeries and ensures pre-op paperwork and tests are complete.
• Schedules follow-up visits, lab, radiology, and other tests as needed.
• Greets patients, records vital signs, and documents appropriately in charts.
• Coordinates with hospital and centers to obtain patient documentation.
• Reviews provider status and upcoming activities impacting schedules.
• Assists with chart creation and updates for new and existing patients.
• Obtains external medical records and maintains medical records timely.

Skills

Microsoft Office

Windows

Keyboarding

English proficiency

Spanish (bilingual)

Education

High school diploma or equivalent

Medical terminology

Tools

NextGen

Affinity

MEDIC

IMPAC

Job description

Summary

Responsible for performing all tasks necessary to increase physician efficiency and improve patient experience. This includes being the primary contact at the clinic for the patient for any questions of either a clinical or administrative nature (coordinating clinical calls with the physician), obtaining prior authorizations for prescribed treatments, referrals or procedures, scheduling procedures in the clinic or hospital, , coordinating patient care and follow up from the hospital or clinic, coordinating the physician's schedule (both OR and clinic, as applicable), answering telephone calls, returning messages, and scheduling follow up tests and referrals for patients. This position requires an excellent working relationship with the physician and the ability to treat patients with respect, privacy and kindness at all times, even in times of stress.

Responsibilities

• Provides primary administrative support for a physician's clinic and patients.
• Manages the provider's schedule (both clinic and OR) to proactively resolve conflicts, optimize the efficiency of the providers, and maximize customer service to the patients.
• Handles all patient telephone calls in a timely manner, including obtaining answers from appropriate resources as needed and following up with patients.
• Identifies and resolves any scheduling issues to ensure that provider's time and patient's time are not wasted and that the schedule is appropriately set up to optimize the efficiency of the providers and the experience of the patients (i.e., minimal wait times, etc).
• Performs and/or supports the scheduling of surgeries including ensuring that all pre-operative paperwork, forms and tests are completed in a timely manner to prevent delays and/or cancellations of the surgery.
• Performs and/or supports the scheduling of follow-up clinic visits for patients.
• Performs and/or supports the scheduling of lab, radiology and other testing as requested by the providers. This includes working with the hospital, outside centers and physician offices and communicating with patients to ensure that schedules are appropriate and timely.
• As necessary, greets patients, escorts patient into exam room, and obtains vital signs, weight and height, and history of chief complaint for visit. Completes documentation appropriately in patient chart.
• Reports relevant information requiring immediate attention to provider, as appropriate.
• Regularly meets with providers (physician, PA, nurse, et.al.) to review their overall status, including reviewing and resolving patient or scheduling issues, and reviewing upcoming activities that may impact provider's schedule and/or patient care.
• As needed, stocks supplies or notifies appropriate individuals to stock supplies in assigned physician's examination rooms.
• As needed, creates charts for new patients, updates charts for established patients, and ensures that all charts are complete prior to the patient's clinic visit.
• Tracks provider dictation to ensure notes are received for all clinic visits and surgeries.
• Obtains external medical record documentation by contacting referring physician or other provider offices and ensuring requested documentation is received timely and filed in the medical record prior to the patient appointment.
• Accesses NextGen, Affinity, Medic, IMPAC and other applicable practice management systems to schedule patients and obtain documentation and other patient data as required to support practice activities and processes.
• As appropriate, distributes and reviews financial assistance packets and assists patient/responsible party with appropriate financial assistance application process. Refers complex or non-compliant patient financial issues to Manager or Financial Specialist.
• Assists in researching and obtaining accurate patient insurance information as requested by billing office.
• Fulfills appropriate requests for other duties as assigned by the site manager or providers.
• Acts as a resource to office staff. Uses skills and experience to anticipate requirements and guides activities of less experienced staff.

Requirements

Education

• High school diploma or equivalent, medical terminology required.

Experience

• One (1) year of experience in a related health care field required. Three (3) years preferred.
• Computer knowledge - experience with Windows environment specifically Microsoft Office Word and Excel
• Keyboarding skills and the ability to operate general office equipment skills required
• Ability to read and write in English
• Bilingual in Spanish preferred.

Certifications, Registrations, or Licenses

• N/A

Work Schedule

MULTIPLE SHIFTS AVAILABLE

Work Type

Full Time