Coordinator, Modernizations

District of Columbia Public Schools; Washington (District of Columbia); On-site; USD 70,000 - 95,000; Full time

Job summary

The District of Columbia Public Schools Office of Operations is seeking a Coordinator, Modernizations to lead school modernization projects across DCPS. The role involves coordinating SIT meetings, interfacing with school leadership, DGS, and central office, and ensuring program objectives are met with strong communication and collaboration.

The Coordinator will work closely with the Director of Modernizations, report to the Director and support multiple school projects, driving planning,

Qualifications

• Bachelor's degree and two to four years of related work experience.
• Master's degree preferred.
• Previous exposure to or experience in the education sector a plus.
• Experience in public speaking and/or meeting facilitation.
• Excellent verbal and written communication skills with a variety of audiences.
• Great interpersonal skills and ability to build rapport.

Responsibilities

• Aids the development of the school specific Educational Specification for each modernization project.
• Works closely with the school leadership to manage the School Improvement Team (SIT).
• Communicates the DCPS Capital Improvement Plan and responds to questions.
• Works with the Director, Modernizations on inter-departmental coordination with other DCPS Central Office departments.
• Serves as the face of the modernization project to the community and ensures clear, transparent communication.
• Develops and maintains relationships with key stakeholders in school modernizations.
• Develops effective methods to receive input and communicate SIT updates on planning, design, and construction.
• Manages SIT meetings by facilitating meetings, developing agendas, materials, and minutes; coordinates follow-up actions.
• Participates in project meetings with DGS and the DCPS Facility Modernization team to stay up to date on design and implementation.
• Provides project updates to the DCPS Facility Initiatives team and the Office of the Chief Operating Officer.

Skills

Public speaking

Facilitating meetings

Verbal communication

Written communication

Interpersonal skills

Stakeholder engagement

Education

Bachelor's degree

Master's degree preferred

Job description

TheOfficeofOperations (OoO) iscomprisedof the Strategic School Operations, FoodandNutrition Services, School Security, andFacilitiesPlanningandDesign divisions.OoOis responsible forguiding the operations and functions for all117schools within theDistrict. Our mission is to ensure DCPS Stakeholders – principals, teachers, students, and central services teams – have the operationalsystems,facilities, and support to be excellent.

Divisions/Teams:

• TheOperations Strategy team manages major initiatives across allOoOteams and oversees the DCPS Operations Center, the central operations hub which receives, triages, dispatches, monitors, and analyzes both emergency and non-emergency issues related to all operations functions across all117DCPS Schools, central servicesoffice, warehouse, satellite sites, and related properties. The Operations Strategy team directly supports the Chief OperatingOfficer to ensure all schools and DCPS divisions are supported and to operationalizeOoO’smission and vision. The team managesoffice-wide initiatives including budget oversight, procurement support, fleet management, and strategic planning.
• TheFacilities Planning and Designdivision iscomprisedof two main teams: Modernizations and Small Capital Projects. The Manager supports the overallFacilitiesPlanning and Design approach for both teams.
• TheSchool Securitydivision provides direct, day-to-day school safety and security related support to all DCPS schools. Thisdivision iscomprisedof the Contract SecurityandTraining, DCPS Special Police, and Physical Security teams. The mission of theSchool Security division is to ensure the safety and security of all DCPS students, staff, buildings, public spaces, and property. Asafe school promotes a healthy learning environment – where teachers can teach, Principals can lead, and students can learnand enjoy a rich academic experience.
• TheStrategic School Operations (SSO)division provides direct, day-to-day support to all DCPS schools, students, and staff. The Division consists of the following areas of focus: day-to-day support from SSO specialists, School StrategyandLogistics program, Intra/Interagency Affairs, Emergency PreparednessandGuidance, and Warehouselogistics. The mission of the SSO division is to provide excellent customer service and operational support toschool. The division has a 1:1 ratio of School Operations Specialists to each school cluster. SSO is prepared to support and liaise on behalf of schools to ensure they are equipped with and connected to appropriate operational resources.
• TheWarehouse and Logisticsteamwithin the Strategic School Operations division provides direct operational support to all DCPS schools. The Warehouse consists of the following areas of focus: emergency supplies and equipment, textbook replacements and closed school records, mail distribution, special event support, shippingandreceiving, DCPS fleet management and copier management, emergency school moves and surplusofficeand student furniture. The mission of the WarehouseandLogistics department is to provide DC Public Schools with the logistical support necessary to achieve its academic mission.
• TheFood and Nutrition Services (FNS)division is recognized for its healthy andinnovative school food. The Food and Nutrition Services (FNS) division is recognized for its healthy andinnovative school food. The scope of the DCPS FNS’ operations extends beyond school meals to include nutrition-related activities such as school gardens and farm-to-school as well as environmental sustainability and stewardship initiatives for cafeteria operations. FNS is made up of three smaller teams: Finance, Strategy andData, Nutrition, Compliance & Partnerships, and Food Service Operations. The mission of the DCPS FNS is: All DC Public Schools students are engaged and have access to wholesome and delicious meals that promote long-term wellness, preparation for learning, and satisfaction with their school.

TheFacilities Planning and Designdivision iscomprisedof two main teams: Modernizations and Small Capital Projects. The Manager supports the overall FacilitiesPlanning and Design approach for both teams.

• Modernizations(formerly called FPD) teamis one of two teams within the Facilities Planning and Design division under the Office of Operations. Together, we oversee all modernization, addition and expansion projects, plan for andidentifyproject needs for the Capital Improvement Plan (CIP), and collaborate with schools, contractors, and DGS to ensure DCPS facilities are safe, functional, and ready for learning.

• SmallCapital Projects(SCP)team is one of two teams within the Facilities Planning and Design division under the Office of Operations. Together, we oversee all small capital projects, planforandidentifyproject needs for the Capital Improvement Plan (CIP), and collaborate with schools, contractors, and DGS to ensure DCPS facilities are safe, functional, and ready for learning.

The Office of Operations (OOO) works with the Chancellor to align resources across the organization through innovation and continuous improvement. Our goal is to initiate change and lead DC Public Schools into the highest performing school district in the nation. The Coordinator, Modernizations will be the point person for the school and the community throughout the modernization process. The Coordinator will be assigned to multiple school projects where they will manage the day-to-day functions of the project-specific workgroups, represent Facilities Planning and Design, and facilitate the School Improvement Team (SIT) meetings. The Coordinator is responsible for coordinating project-specific meetings and facilitating SIT meetings with the goal to build relationships with school leadership and communities to support school modernization and addition projects. This collaboration will be critical to the planning and design of each modernization and addition effort. The Coordinator will work closely with school leadership, the Department of General Services (DGS), and DCPS central office to manage project-specific tasks and implement the DCPS SIT framework.

This position has been designated as Safety Sensitive. Pursuant to section 410 of Chapter 4 of the D.C. Personnel Regulations; in addition to the general suitability screening, individuals applying for or occupying safety sensitive positions are subject to the following checks and tests: Criminal background check; Sex Offender Registry check; Pre-employment drug and alcohol test; Traffic record check (as applicable); Reasonable suspicion drug and alcohol test; and Post-accident or incident drug and alcohol test.

The Coordinator, Modernizations will report to the Director, Modernizations.

Position Overview

TheOfficeofOperations (OoO) iscomprisedof the Strategic School Operations, FoodandNutrition Services, School Security, andFacilitiesPlanningandDesign divisions.OoOis responsible forguiding the operations and functions for all117schools within theDistrict. Our mission is to ensure DCPS Stakeholders – principals, teachers, students, and central services teams – have the operationalsystems,facilities, and support to be excellent.

Divisions/Teams:

• TheOperations Strategy team manages major initiatives across allOoOteams and oversees the DCPS Operations Center, the central operations hub which receives, triages, dispatches, monitors, and analyzes both emergency and non-emergency issues related to all operations functions across all117DCPS Schools, central servicesoffice, warehouse, satellite sites, and related properties. The Operations Strategy team directly supports the Chief OperatingOfficer to ensure all schools and DCPS divisions are supported and to operationalizeOoO’smission and vision. The team managesoffice-wide initiatives including budget oversight, procurement support, fleet management, and strategic planning.

• TheFacilities Planning and Designdivision iscomprisedof two main teams: Modernizations and Small Capital Projects. The Manager supports the overallFacilitiesPlanning and Design approach for both teams.

• TheSchool Securitydivision provides direct, day-to-day school safety and security related support to all DCPS schools. Thisdivision iscomprisedof the Contract SecurityandTraining, DCPS Special Police, and Physical Security teams. The mission of theSchool Security division is to ensure the safety and security of all DCPS students, staff, buildings, public spaces, and property. Asafe school promotes a healthy learning environment – where teachers can teach, Principals can lead, and students can learnand enjoy a rich academic experience.

• TheStrategic School Operations (SSO)division provides direct, day-to-day support to all DCPS schools, students, and staff. The Division consists of the following areas of focus: day-to-day support from SSO specialists, School StrategyandLogistics program, Intra/Interagency Affairs, Emergency PreparednessandGuidance, and Warehouselogistics. The mission of the SSO division is to provide excellent customer service and operational support toschool. The division has a 1:1 ratio of School Operations Specialists to each school cluster. SSO is prepared to support and liaise on behalf of schools to ensure they are equipped with and connected to appropriate operational resources.

• TheWarehouse and Logisticsteamwithin the Strategic School Operations division provides direct operational support to all DCPS schools. The Warehouse consists of the following areas of focus: emergency supplies and equipment, textbook replacements and closed school records, mail distribution, special event support, shippingandreceiving, DCPS fleet management and copier management, emergency school moves and surplusofficeand student furniture. The mission of the WarehouseandLogistics department is to provide DC Public Schools with the logistical support necessary to achieve its academic mission.

• TheFood and Nutrition Services (FNS)division is recognized for its healthy andinnovative school food. The Food and Nutrition Services (FNS) division is recognized for its healthy andinnovative school food. The scope of the DCPS FNS’ operations extends beyond school meals to include nutrition-related activities such as school gardens and farm-to-school as well as environmental sustainability and stewardship initiatives for cafeteria operations. FNS is made up of three smaller teams: Finance, Strategy andData, Nutrition, Compliance & Partnerships, and Food Service Operations. The mission of the DCPS FNS is: All DC Public Schools students are engaged and have access to wholesome and delicious meals that promote long-term wellness, preparation for learning, and satisfaction with their school.

TheFacilities Planning and Designdivision iscomprisedof two main teams: Modernizations and Small Capital Projects. The Manager supports the overall FacilitiesPlanning and Design approach for both teams.

• Modernizations(formerly called FPD) teamis one of two teams within the Facilities Planning and Design division under the Office of Operations. Together, we oversee all modernization, addition and expansion projects, plan for andidentifyproject needs for the Capital Improvement Plan (CIP), and collaborate with schools, contractors, and DGS to ensure DCPS facilities are safe, functional, and ready for learning.

• SmallCapital Projects(SCP)team is one of two teams within the Facilities Planning and Design division under the Office of Operations. Together, we oversee all small capital projects, planforandidentifyproject needs for the Capital Improvement Plan (CIP), and collaborate with schools, contractors, and DGS to ensure DCPS facilities are safe, functional, and ready for learning.

The Office of Operations (OOO) works with the Chancellor to align resources across the organization through innovation and continuous improvement. Our goal is to initiate change and lead DC Public Schools into the highest performing school district in the nation. The Coordinator, Modernizations will be the point person for the school and the community throughout the modernization process. The Coordinator will be assigned to multiple school projects where they will manage the day-to-day functions of the project-specific workgroups, represent Facilities Planning and Design, and facilitate the School Improvement Team (SIT) meetings. The Coordinator is responsible for coordinating project-specific meetings and facilitating SIT meetings with the goal to build relationships with school leadership and communities to support school modernization and addition projects. This collaboration will be critical to the planning and design of each modernization and addition effort. The Coordinator will work closely with school leadership, the Department of General Services (DGS), and DCPS central office to manage project-specific tasks and implement the DCPS SIT framework.

This position has been designated as Safety Sensitive. Pursuant to section 410 of Chapter 4 of the D.C. Personnel Regulations; in addition to the general suitability screening, individuals applying for or occupying safety sensitive positions are subject to the following checks and tests: Criminal background check; Sex Offender Registry check; Pre-employment drug and alcohol test; Traffic record check (as applicable); Reasonable suspicion drug and alcohol test; and Post-accident or incident drug and alcohol test.

The Coordinator, Modernizations will report to the Director, Modernizations.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

• Aids the development of the school specific Educational Specification for each modernization project; this document will drive the design for the modernization.

• Works closely with the school leadership to manage the School Improvement Team (SIT) to plan and design the school modernization.

• Communicates the DCPS Capital Improvement Plan and responds to questions.

• Works with the Director, Modernizations on inter-departmental coordination with other DCPS Central Office departments to ensure the site-specific programmatic vision is reflected in the project.

• Serves as the face of the modernization project to community and ensures communication is clear and transparent.

• Develops and maintains relationships with key stakeholders in school modernizations.

• Develops effective methods to receive input and communicate project updates to the SIT on the planning, design, and construction of the modernization projects.

• Works with the Director, Modernizations to manage the School Improvement Team's (SIT) meetings by facilitating the meetings, developing agendas, meeting materials, and minutes; and coordinates all follow-up actions from the SIT meetings.

• Participates in project meetings with the Department of General Services (DGS) and the DCPS Facility Modernization team to stay up to date on the project design and implementation.

• Provides project updates to the DCPS Facility Initiatives team and the Office of the Chief Operating Officer.

Qualifications

• Bachelor's degree and two to four years of related work experience.
• Master's degree preferred.
• Previous exposure to or experience in the education sector a plus.
• Previous experience in public speaking and/or meeting facilitation.
• Excellent verbal and written communication skills with a variety of audiences.
• Great interpersonal skills and good with building rapport and being a speaker-centered listener.

DCPS Values

• STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
• COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
• EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
• EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
• TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
• JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.

We are an equal opportunity employer and are committed to creating an inclusive, accessible workplace. We welcome and encourage applications from individuals with disabilities. Accommodation and/or application assistance is available upon request at all stages of the application and employment process. To request accommodation, please contact [e-mail].