Coordinator Medical Staff Services - Full Time

Ottobock; Elm (PA); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Health savings account

Flexible spending account

Company-paid life insurance

Paid time off

Company holidays

Floating holidays

401k match

DailyPay

Job summary

Ability Prosthetics & Orthotics, part of Ottobock.care, seeks a Hybrid Verification of Benefits & Prior Authorization Coordinator to support clinics in Pennsylvania and Maryland. This role handles verification of benefits and prior authorizations with 2 days in-office and 3 days remote work.

You will verify coverage, communicate with carriers, assist patients, and ensure accurate documentation while complying with HIPAA and billing standards.

Qualifications

• Ability to work independently and prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Minimum 2 years’ experience in medical billing, preferably orthotics/prosthetics/DMEs.
• Experience with HIPAA, Medicare and insurance carrier websites.

Responsibilities

• Perform insurance verifications and authorizations for orthotic and/or prosthetic devices.
• Collaborate with team and communicate requirements pertaining to patient’s insurance coverage.
• Explain benefits to patient or applicable customer.
• Explain co-insurance and deductible amounts and collect if possible.
• Process all authorization requests via phone or online portals to obtain up-to-date benefit information.
• Create patient accounts in Medical Record system and manage required documentation.
• Notify managers of changes in carrier requirements for training and compliance.
• Provide timely, professional customer service and answer calls.
• Participate in training and comply with Corporate Compliance and HIPAA.

Skills

Insurance verifications

Prior authorizations

Communication

Organizational skills

Typing 45 wpm

Phone etiquette

HIPAA knowledge

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Office

HCPCS & ICD-10 billing codes

Insurance carrier portals

Job description

Summary Statement

Ability Prosthetics & Orthotics has served patients in Pennsylvania and Maryland for decades. Known for our personal touch, clinical expertise, and community involvement, we've built a reputation for care that goes beyond the device. Today, as part of Ottobock.care, we continue that legacy—combining the strength of a global innovator with the relationships and responsiveness of a local clinic. This next step deepens our commitment to delivering exceptional orthotic and prosthetic care to the communities we serve.

We are currently looking for a hybrid Verification of Benefits & Prior Authorization Coordinator to support our clinics in Pennsylvania and Maryland. The VOB Auth Coordinator is responsible for the accurate and timely completion of all prior authorization requirements for patients across the company. This person will also support verification of benefits as needed. This position requires 2 days of in-office work and 3 days remote work.

Duties & Responsibilities

• Perform insurance verifications and authorizations for orthotic and/or prosthetic devices to ensure coverage for each code used for each device ordered for a patient.
• Collaborate with other team members and communicate requirements pertaining to their patient’s insurance coverage.
• Communicate accurate benefits to the patient or applicable customer.
• Explain co-insurance and deductible amounts to patient or applicable customer and collect if possible.
• Process all authorization requests that are required by the patient’s insurance carrier through live communication via phone with carrier’s or using insurance carrier online portals to obtain the most up to date benefit information.
• Create patient account profile in the Medical Record system, manage the collection of medical documentation required to secure authorization for patient cases across all offices, and update patient file with appropriate notes accordingly.
• Communicate any changes in requirements for verification or authorization by insurance carriers to manager for training and compliance updates.
• Answer calls in a timely and professional manner and provide excellent customer service.
• Participate in training programs for continuing learning and development.
• Comply with Corporate Compliance and HIPAA responsibilities.
• Observe and communicate to management any opportunities to streamline processes and improve efficiency in day-to-day operations.
• Perform other duties and special projects as assigned.

Qualifications

• Ability to work independently.
• Ability to prioritize and manage multiple tasks to completion.
• Outstanding verbal and written communications skills.
• Exceptional organizational skills.
• Minimum typing of 45 wpm; Excellent ten-key skills.
• Professional telephone manner: Ability to hear, communicate and comprehend by telephone for prolonged periods.
• Advanced problem-solving skills and demonstrated ability to use good judgment in resolving customer service issues.
• Ensures assigned work is complete and accurate by the end of work shift daily, weekly, and monthly.
• Strong computer skills; Proficient in MS Office and databases.
• High school diploma or equivalent required; Associate degree in a relevant field preferred.
• Minimum 2 years’ experience in medical billing, preferably with orthotics, prosthetics, and/or durable medical equipment industry.
• Experience with HIPAA regulations and Medicare and insurance carrier websites.
• Experience utilizing Healthcare Common Procedure Coding (HCPCS) and International Classification of Diseases (ICD) 10 billing codes.

Benefits

• Medical
• Vision
• Dental
• Health savings accounts with employer contribution
• Flexible spending account options
• Company-paid life insurance policy
• Paid time off
• Company holidays
• Floating holidays
• 100% company-paid short & long-term disability
• 401k match up to 3.5%
• DailyPay by ADP