Coordinator, Media Planning & Payments

Wonderful Agency; Los Angeles (CA); Hybrid; USD 29,000 - 40,000; Full time

Benefits offered by this job

Wellness & healthcare benefits

Career advancement opportunities

Mentorship program

Job summary

The Wonderful Company is seeking a Coordinator, Media Planning & Payments to join a multi-platform planning and buying team in West Los Angeles. You’ll track media spend, process invoices, and coordinate with vendors and internal teams. Prior billing experience helps, but training will be provided.

This hybrid role requires in-office presence Monday–Wednesday with remote options Thursday and Friday. Strong Excel skills and attention to detail are essential for success in this rapidly growing

Qualifications

• Proficiency with Microsoft Office, especially Excel.
• Basic math skills and comfort with invoices and spend data.
• Detail oriented with multiple deadlines and tracking.
• Willing to learn finance and media platforms.
• Strong written and verbal communication across teams.
• Organized, dependable, and capable of following processes.

Responsibilities

• Track media spending and maintain invoice tracker.
• Process invoices and record payments in tracking tools.
• Collaborate with Media, Finance, Brand and vendors on billing questions.
• Set up vendor payments; collect W-9s and banking information.
• Assist with proof of campaign performance documentation.
• Support TV rotations and trafficking administrative tasks.
• Provide cross-functional administrative support across media ops.

Skills

Excel

Math

Attention to detail

Learning new tools

Cross-functional work

Written & verbal communication

Organization

Positive attitude

Associate’s degree or higher

Education

Associate’s degree or higher

Job description

The Wonderful Company is a privately held $6 billion company committed to providing high-quality, healthy brands and helping improve the lives of the people who live and work in the places where we operate. Ranked No. 1 on the 2025 PEOPLE® Companies That Care list and one of Fortune® magazine’s “100 Best Companies to Work For” in the U.S., The Wonderful Company is continually recognized for its dedication to the well-being of its workforce, their communities, and the planet.

The Coordinator, Media Planning & Payments works in a fun environment with a seasoned, tight-knit, multi-platform planning and buying team and supports different facets of advertising functions, including media payment processing, spend tracking, vendor administration, and coordination across TV, out-of-home, B2B, podcast, and other media activities. This is a great opportunity for someone who is highly organized, detail-oriented, comfortable working with numbers and tracking tools, and interested in gaining exposure to the media planning and advertising process.Prior media, advertising, billing, or invoice processing experience is helpful but not required as training will be provided on the team’s systems and processes.

This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with anin-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.

Job Description

• Keep track of all planned media spending and maintain the team's media invoice tracker, ensuring invoices are accurately recorded.
• Process invoices and record payment information in the appropriate tracking tools.
• Partner with the Media, Finance, and Brand teams and external vendors to resolvebilling questions, confirm payment information, and support accurate and timely processing.
• Work with new or existing vendors for payment setup; collect and maintain payment documentation, including vendor forms, ACH banking information and W-9s.
• Assist with proof of campaign performance for Out-of-Home, B2B, and Podcast and other mediacampaigns by tracking and organizing supporting documentation.
• Assist the Media team with Linear TV creative rotations and trafficking by supporting related administrative activity.
• Provide administrative and coordination support across multiple media operations.

Qualifications

• Microsoft Office skills, especially Excel; basic Excel proficiency is required.
• Basic math skills and comfort working with invoices, spend tracking, and payment-related information.
• Strong attention to detail and ability to manage multiple tasks, deadlines and tracking requirements.
• Ready and willing to learn new tools, programs and systems, including financeand media-specific platforms.
• Ability to apply past learning and experiences to new projects and processes.
• Strong written and verbal communication skills and comfort working cross-functionally.
• Organized, dependable, and able to follow established processes while taking ownership of assigned responsibilities.
• Positive, can-do attitude and willingness to learn in a team-oriented environment.
• Associate’s degree or higheror equivalent applicable experience.

Pay Range: $25.00 an hour. Final compensation will be dependent upon skills & experience.

Additional Information

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
  • 24/7 online physician consultations
  • virtual mental health resources
  • life coaching
  • engaging employee community groups
  • cash rewards for healthy habits and fitness reimbursements
  • library of on-demand fitness videos
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
• Building a Healthy Society:To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California’s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE’s “100 Companies That Care” list and was named one of Fortune magazine’s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com .
• Giving Back to the Community: Make a difference with Wonderful Giving , allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.

Wonderful Agency is the full-service in-house advertising and marketing agency at The Wonderful Company. Dedicated to creative excellence across all media (television, web, print, outdoor, POS, mobile and social media), Wonderful Agency builds consumer awareness and relevance across The Wonderful Company’s brands. This is accomplished by creating effective and innovative campaigns that match the quality of the highest echelon of global firms, while offering an environment that is far more entrepreneurial and fast-paced than a traditional agency. Wonderful Agency is highly integrated in direct brand and product development decisions with company owners, business unit leadership, legal, strategy and other key stakeholders.

The Wonderful Company, a successful, fast-growing privately held $6 billion company with 10,000 employees worldwide. The Wonderful Company’s connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California’s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.

The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.

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