Coordinator/Laboratory Assistant

University of the Pacific; San Francisco (CA); Sur place; USD 45 000 - 55 000; Plein temps

Résumé du poste

University of the Pacific in California seeks an Administrative Assistant for the Pacific Oral Pathology Laboratory (POPL). Under the supervision of the Laboratory Director, you will handle daily operations, case entry, and communications with clinicians and staff.

Duties include managing invoices and expenses, maintaining inventory, and coordinating equipment maintenance. Strong MS Word/Excel skills and discretion with confidential information are essential.

Qualifications

• High school diploma or equivalent is required.
• Minimum one year of administrative support experience.
• Proficient in MS Word and Excel.
• Ability to work with confidential information and maintain discretion.
• Strong attention to detail and organizational skills.

Responsabilités

• Coordinate daily lab operations and accurately enter cases.
• Verify patient demographics and manage imaging and clinical photos.
• Send pathology reports to contributing clinicians and assist with biopsy reports.
• Prepare accounts payable forms and reimburse expenses.
• Maintain lab inventory and equipment certifications.
• Log biopsy specimens and file slides/blocks.
• Ensure proper storage and disposal of specimens.

Connaissances

MS Word

Excel

Data entry

Customer service

Confidentiality

Formation

High school diploma or equivalent

Description du poste

For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
For in-person roles: This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the (City) Pacific campus.

For online roles: While this is an online position, Pacific’s three campuses are within California and its faculty and staff are mostly California residents. For administrative purposes, California residents are preferred. Out of state hires must be approved either by the Provost and Executive Vice President for Academic Affairs (for academic hires) or by the Chief Financial Officer and Executive Vice President for Finance and Operations.

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

Under the general supervision of the Laboratory Director, performs a variety of administrative and laboratory duties for Pacific Oral Pathology Laboratory ( POPL ).

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions

• Coordinate daily business operations of the laboratory including accurately entering cases, verifying/auditing patient demographic information including maintaining emailed radiographic and CBCT images, and clinical photographs to be saved with case.
• Send completed pathology reports to contributing clinicians and consulting pathologists; assist pathologists with contributing clinicians and staff personnel interaction regarding biopsy reports and services.
• Prepare business office related forms for accounts payable, include pathologist expense reimbursement.
• Communicate professionally and courteously with contributing doctors, staff personnel, other medical facilities and patients including insurance/billing questions.
• Ordering/maintaining all necessary laboratory inventory.
• Coordinate maintenance and certifications of laboratory equipment to include microscope and fume hoods.
• Biopsy kit preparation including maintaining stock of biopsy bottles and mailing items, kit preparation, and mail-out to contributors as requested.
• Receipt of biopsy mailers ( USPS , FedEx) and login of specimens with accession number to be assigned.
• File slides and blocks after cases are signed out.
• Coordinate proper storage/disposal of accessioned blocks and slides as needed.
• Perform all other duties as assigned by the Laboratory Director.

Minimum Qualifications

Knowledge of:

• Intermediate Microsoft Word, Excel.

Ability to:

• Operate laboratory equipment.
• Work with hazardous materials.
• Record and communicate results clearly and accurately.
• Utilize database system for entering, exporting, printing, billing and research

Experience:

• Minimum one-year administrative support experience

Education:

• High school diploma or equivalent.

Preferred Qualifications

Knowledge of:

• Medical diagnostic coding system (i.e. ICD -10) and Current Procedural Terminology ( CPT ) helpful
• Medical and dental terminology helpful

Ability to:

• Ability to professionally communicate with employees and the public and provide a high level of customer service.
• Maintain high level of confidentiality of information.
• Manage multiple priorities and projects simultaneously.
• Work well independently and as part of a team.
• Demonstrate a positive attitude, a proven ability to work successfully with diverse populations, and a commitment to promote and enhance diversity and inclusion.
• Effectively organize and prioritize work while maintaining flexibility for shifting priorities.
• Maintain a professional demeanor at all times.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position requires standing during the majority of working hours; occasional sitting; frequent use of computer keyboard, mouse, and telephone.
• Occasional lifting up to 15 pounds.

Hiring Range

Hiring Range 33.36

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you first learn about this employment opportunity?
  • University of the Pacific Website
  • Asianlife.com
  • Blackperspective.com
  • CentralValleyJobs.com
  • Craigslist
  • Dice.com
  • Higheredjobs.com
  • Hispanic-Jobs.com
  • Indeed.com
  • Insidehighered.com
  • LinkedIn
  • Lgbtconnect.com
  • Metrochamber.org
  • Monster.com
  • Thelaa.org
  • SimplyHired.com
  • Workplacediversity.com
  • Association of American Colleges and Universities (AAC&U)
  • Chronicle of HIgher Education
  • Diverse Issues in Higher Education
  • EDUCAUSE
  • Higher Education Recruitment Consortium (HERC)
  • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
  • Modesto Bee
  • Pacific Employee
  • Personal Referral
  • Professional or Association Listserv
  • Publication or website from a professional organization
  • Sacramento Bee
  • San Francisco Chronicle
  • Stockton Record
  • Agency Referral
  • Other Online Job Board
• Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
  • Yes
  • No
• Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
  • Yes
  • No