Coordinator III - Certification Officer

Sam Houston State University; Huntsville (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Sam Houston State University seeks a Coordinator III - Certification Officer to manage complex administrative programs for the Office of Educational Assessment and Accountability. The role ensures compliance with state rules and coordinates certification processes for candidates and faculty.

The position requires a bachelor’s degree with teaching certification and a preference for a master’s degree, plus 3 years of experience handling records and data in education.

Qualifications

• Bachelor’s Degree in related field; Teacher Certification and Master’s degree preferred.
• Three years of experience with records and data, preferably in an educational environment.
• Combination of education, experience, and training could meet requirements.

Responsibilities

• Attends TEA/SBEC/SBOE meetings and trainings and TEA webinars.
• Oversees program compliance and communicates changes in codes and policies.
• Verifies students’ admission requirements for certification program.
• Compiles/submits data and reports; leads Title II reporting.
• Collaborates with Educator Preparation Program faculty to ensure accuracy.
• Manages records and informs candidates of state policies for certification.

Skills

Data management

Records handling

FERPA compliance

Education

Bachelor's degree

Master's degree preferred

Teacher Certification

Job description

Requisition:

202600272S

Title:

Coordinator III - Certification Officer

FLSA status:

Exempt

Hiring Salary:

This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category:

Professional

Department:

Office of the Dean - College of Education

Division:

Division of Academic Affairs

Open Date:

09/02/2026

Open Until Filled:

Yes

Educational and Experience Requirement:

Bachelor’s Degree in related field. Teacher Certification and Master’s degree preferred. Three years of experience with records and data, preferable in an educational environment. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs complex administrative program work for the Office of Educational Assessment and Accountability.

Primary Responsibilities:

Attends regular Texas Education Agency (TEA), State Board for Educator Certification (SBEC), and State Board of Education (SBOE) meetings and trainings and participates in TEA-sponsored webinars and meetings. At the invitation of TEA, may participate in stakeholder committee/sub-committees. Oversees program compliance. Stays current in Texas Administrative Code and Texas Education Code and communicates changes and anticipated changes. Recommends program improvements and implements changes as they occur to ensure program compliance. Facilitates TEA reporting and accreditation reviews. Responsible for verification of students’ successful completion of admission requirements for acceptance to certification program. Reviews candidates’ academic/testing status to ensure all state/program requirements are met prior to recommending them to the State Board for Educator Certification for the issuance of a certificate. Compiles/submits data and reports. Leads Title II reporting. Collaborates with Educator Preparation Program faculty and staff to ensure the accuracy of certification information. Presents at orientations and in classrooms. Adds attributes, completes applicable out-ot-state documents, and completes transfer forms. Monitors/tracks gates/processes and reviews and ensures the accuracy of records. Conducts information sessions for candidates. Informs candidates of state and program policies and procedures to apply for certificates. Represents SHSU at conferences and meetings. Responsible for clearance and approval of undergraduate and graduate candidates to register to take certification exams. Performs other related duties as assigned.

Other Specifications:

Expertise in using multiple software programs; skilled in data collection, entry, retrieval, and dissemination. Experience producing data-intensive summary reports. Ability to learn new software programs and databases in a timely manner. Demonstrate high level of proficiency in comprehending and evaluating state certification policies and EPP requirements to assist with administrative reports, specialized correspondence, and research projects. Strong interpersonal and analytical skills. Leadership ability and high-level knowledge of federal and state regulations required to initiate and coordinate certification guidelines and procedures. Experience with higher education program accreditation requirements preferred. Knowledge of rules and regulations governing certification of public school personnel in Texas preferred. Position requires strong confidentiality and knowledge of FERPA. Requires initiative, discretion, and management of highly confidential information. Must be very organized, detail oriented, have excellent computer and communication skills, and strong interpersonal skills to interact with a variety of constituents to ensure positive program representation and compliance with the Texas Administrative Code and federal mandates governing educator preparation. Position requires outstanding representation of the university and program through leadership in program orientations and communication with students/candidates, faculty and staff, districts, and state partners.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/48436

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report