Coordinator I

Harvard University; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking staff to provide financial, curricular, and administrative support across departments, including Concur delegation for non-ladder faculty and Buy2Pay processing.

You will assist with events, course setup, and high-volume recommendation letters, while maintaining Harvard policies and ensuring timely processing in a collaborative team environment.

Qualifications

• Three or more years of related experience.
• Education beyond high school may count toward experience.
• Strong proficiency in MS Office and financial software.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide financial, curricular, and administrative processing assistance for departments; act as delegates in Concur for non-ladder faculty support.
• Provide back-up support for departments during short-term staff leaves or vacancies.
• Set up suppliers and corporations in Buy2Pay; process invoice payments and non-employee reimbursements.
• Support curricular needs and event staffing; process high-volume recommendation letters.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Deadline-driven

Education

High school diploma or equivalent

Additional education/degree preferred

Tools

MS Office Suite

Concur

Buy2Pay platform

Financial software

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Job Description

Job Summary

The Faculty Support Services Team provides flexible, centralized assistance to departments when additional capacity or specialized support is needed. The team supports Concur and Buy2Pay requests for non-ladder faculty, provides backup departmental coverage, event staffing, and assists with high-volume recommendation letters.

Job-Specific Responsibilities

This position is one of a team of staff who provide financial, curricular, and administrative processing assistance for departments across Divisions, including acting as delegates in Concur for non-ladder faculty support. In addition, provide back-up support for departments within units when there are short-term administrative staff leaves or vacancies. Adheres to Harvard University’s financial systems policies and procedures; sets up suppliers and corporations in Buy2Pay. Processes invoice payments and non-employee reimbursements using Harvard University’s financial platform. Provides ad-hoc support for faculty projects as needed. Supports curricular support needs, including administrative support for course set up as may be necessary. Assists with event staffing and processing high-volume recommendation letters as may be necessary for faculty.

Qualifications

Basic Qualifications

Three or more years of related experience. Education beyond high school may count toward experience.

Additional Qualifications and Skills

• 3-5 years of experience in financial management, preferably in a higher education setting but not required.
• Strong proficiency in financial software and MS Office Suite (Excel, Word, PowerPoint).
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Attention to detail and problem-solving skills.
• Familiarity with university policies and procedures is a plus.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Criminal, Credit
• Other Information: All formal offers will be made by FAS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.