Coordinator, Human Resource

SPCA of Texas; Dallas, Northern (TX, KY); On-site; USD 50,000 - 70,000; Full time

Job summary

The SPCA of Texas is seeking an HR Coordinator to support the full employee lifecycle, with a focus on recruitment, onboarding and offboarding, HRIS management, and People & Culture initiatives. This role acts as an operational hub, delivering hands-on recruitment support and a positive onboarding experience while ensuring accurate personnel records across systems.

Responsibilities include coordinating internship and externship programs, supporting internal mobility, maintaining HRIS data

Qualifications

• Bachelor's degree in HR, Business Administration, or related field preferred; equivalent experience considered.
• 1–3 years of progressive recruiting coordination, onboarding, or HR operations experience.
• Experience with ADP, Workday, Paycom, or similar HRIS/ATS required.
• Non-profit, animal welfare or multi-site environment experience preferred.
• Valid Texas Driver's License required.

Responsibilities

• Staff Recruitment, Internal Mobility & Talent Pipelines: recruit staff, design internship/externship programs, map internal career pathways, post opportunities, support DEI recruiting.
• Onboarding, Lifecycle & Offboarding: manage onboarding/offboarding processes, prepare forms, coordinate pre-boarding logistics and offboarding workflows.
• HRIS Management, Record Management & Operations: maintain data across HRIS, process status changes, support records and OSHA logs.
• Internal Communications, Culture & Engagement: support newsletters, SharePoint, milestones, events and learning administration.
• Knowledge, Skill, and Abilities: maintain confidentiality, build cross‑functional relationships, ensure accuracy and compliance.

Skills

Interpersonal communication

Attention to detail

Discretion

Multi-tasking

Relationship building

Recruiting coordination

Onboarding

Education

Bachelor's degree in HR or Business Administration or related field

Tools

ADP

Workday

Paycom

Applicant Tracking Systems (ATS)

SharePoint

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Essential Functions of the Position:

Position Summary:

The HR Coordinator position with the SPCA of Texas supports the full employee lifecycle with a primary focus on staff recruitment, employee onboarding and offboarding, HRIS & record management, and People & Culture engagement initiatives. Working as an integral operational hub within a collaborative department, this role provides hands‑on recruitment support, delivers an engaging onboarding experience, facilitates smooth offboarding transitions, maintains flawless HRIS data integrity, coordinates service anniversary milestone programs, partners on internal career mobility and internship/externship strategies, and assists with internal communications and culture‑building programs.

Essential Duties and Responsibilities:

Staff Recruitment, Internal Mobility & Talent Pipelines (35%)

• Recruit Staff to meet current organizational staffing needs identified by Human Resources.
• Partner with the Director of People & Culture to design, coordinate, and execute meaningful internship and externship programs that build strong talent pipelines for future leadership in animal welfare.
• Partner with the Director of People & Culture to support internal career mobility strategies, helping map clear career pathways, promote internal job opportunities, and facilitate internal progression for existing staff.
• Create, post, update, and coordinate job opportunities on networking, social media, and online recruiting sites.
• Assist in executing the organization’s DEI recruiting strategy by posting positions across diverse community job platforms, local educational institutions, and targeted professional networks.
• Screen applications, schedule multi-stage interviews, and maintain candidate tracking within the Applicant Tracking System (ATS).
• Generate, manage, and maintain recruitment partnerships with local colleges, trade programs, high schools, and community organizations.
• Represent Staff Recruiting at SPCA of Texas community and corporate events, job fairs, and networking opportunities.
• Process pre‑employment background checks and reference verifications.

Onboarding, Lifecycle & Offboarding Experience (25%)

• Provide new staff, interns, and externs with excellent, high‑touch onboarding and experience.
• Walk new staff through onboarding paperwork, statutory compliance forms (I‑9s, tax forms).
• Serve as a central new staff liaison across departments through onboarding and first‑week milestone completion.
• Coordinate pre‑boarding logistics, including account provisioning, new hire gear, and initial workspace readiness.
• Coordinate complete offboarding logistics and exit administrative workflows, including processing system terminations in HRIS, tracking return equipment, distributing exit checklists to managers, and achieving employee personnel files.
• Assist with administering post‑onboarding check‑ins and exit surveys, logging turnover and internal mobility metrics for leadership review.

HRIS Management, Record Management & Operations Support (20%)

• Maintain high‑quality, accurate employee data across all HRIS platforms (ADP, Workday, etc.).
• Process day‑to‑day employee status changes, salary updates, transfers, internal promotions, and data cleanup.
• Support accurate maintenance of personnel files, medical records, I‑9 re‑verifications, and confidential document retention guidelines.
• Assist Senior HR Generalist with initial intake tracking for Workers’ Compensation incidents and OSHA log maintenance.
• Assist with system testing, routine reporting, and user support for employee self‑service inquiries.

Internal Communications, Culture & Engagement (20%)

• Support internal communication efforts including employee newsletters, SharePoint updates, and People & Culture announcements.
• Maintain and update SharePoint sites, ensuring clear navigation, accurate documents, and accessible staff resources.
• Manage tracking, logistics, and distribution of employee service milestones, recognition awards, seasonal celebrations, and staff appreciation initiatives.
• Provide operational support for team‑building activities and All‑Hands meeting content.
• Assist the Director of People & Culture with learning administration and career development initiatives by scheduling training sessions, preparing materials, and tracking course completions in Purple University/LMS.
• Actively engage with staff to support cultural initiatives, employee feedback surveys, and proactive retention programs.
• Perform other duties as assigned.

Knowledge, Skill, and Abilities Needed to Perform the Essential Functions of This Position:

• Knowledge of basic staff sourcing, internship program logistics, internal mobility best practices, ATS platforms, and HR compliance standards.
• Proficiency in Microsoft 365, especially SharePoint, Outlook, Excel, Teams, Forms, and business‑related social media.
• Exceptional interpersonal, written, and verbal communication skills.
• High attention to detail with strong organizational and multi‑tasking abilities.
• Ability to handle confidential and sensitive information with absolute discretion.
• Ability to build effective, positive relationships across all levels of the organization and with educational partners.

Required Professional Licensing or Certifications:

• Bachelor’s degree in HR, Business Administration, or related field preferred; equivalent experience considered.
• 1–3 years of progressive experience in recruiting coordination, onboarding, or general HR operations.
• Experience with ADP, Workday, Paycom, or similar HRIS and applicant tracking systems required.
• Experience in a non‑profit, animal welfare, or multi‑site environment preferred.
• Valid Texas Driver's License.

Work Environment and Physical Demand:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work occasional extended hours or weekends during peak recruiting cycles, job fairs, or special events.
• Ability to travel between SPCA of Texas locations and offsite recruitment/university events.
• The position holder must be able to regularly lift and/or move up to 30 pounds.
• While performing the duties of this job, this position may be exposed to animal odors or airborne particles.
• The noise level in the work environment is usually moderate.
• A typical workweek is Monday through Friday in a flexible, high‑energy environment.