Coordinator Grant Program (Grant Funded)

City Colleges of Chicago; Chicago, Northern (IL, KY); Hybrid; USD 61,000 - 67,000; Full time

Job summary

Kennedy King College, part of City Colleges of Chicago, is seeking a Coordinator for Grant Programs (Grant Funded) to support innovative workforce development initiatives. You will coordinate grant activities, monitor outcomes, and maintain documentation, working with faculty, staff, and community partners to advance student success.

Responsibilities include data tracking in Excel and PeopleSoft, preparing narrative reports, assisting with recruitment, and planning workshops and events to meet

Qualifications

• Bachelor’s degree in Business, Public Administration, Education, Public Policy, or related field.
• Master’s degree preferred.
• Three to five years in a responsible administrative or program administrator role.

Responsibilities

• Coordinate grant activities, monitor outcomes, and ensure objectives are met.
• Prepare and present reports; ensure compliance with funding requirements.
• Maintain program records and manage databases using Excel and PeopleSoft CS9/Open Book.
• Assist with recruitment, outreach, and student engagement activities.
• Prepare purchase requisitions and manage vendor orders.
• Coordinate with Business Office to track budgets and expenditures.
• Plan workshops, career fairs, and field trips to engage students.
• Support student services to meet program objectives and outcomes.
• Prepare quarterly and annual progress reports; comply with reporting requirements.
• Collaborate with faculty, administrators, and community partners.

Skills

Interpersonal skills

Verbal & written communication

Organizational skills

Analytical skills

Problem solving

Collaboration

Flexibility

Microsoft Office

Education

Bachelor’s degree in Business or Public Administration, Education, Public Policy, or related field

Master’s degree preferred

Tools

PeopleSoft

Open Book

Job description

Coordinator Grant Program (Grant Funded)

Join Kennedy King College as a Coordinator, Grant Programs (Grant Funded) and play a vital role in advancing student success through innovative, grant-funded workforce development initiatives. In this dynamic position, you will partner with faculty, administrators, and community stakeholders to support the implementation, coordination, monitoring, and reporting of impactful programs that help students achieve their educational and career goals. The Coordinator will support grant operations by tracking program outcomes, ensuring compliance with institutional and funding requirements, coordinating student engagement activities, assisting with recruitment and outreach efforts, and maintaining critical program documentation and records. This role offers an exciting opportunity to contribute to transformative initiatives within the Human Sciences department while working alongside a dedicated team committed to excellence, innovation, and community impact.

ESSENTIAL DUTIES

• Provides information to staff, faculty, and clients/students on a grant funded program’sobjectives and intended outcomes, operating processes and procedures, and direct services provided to clients/students.
• Works directly with clients/ students to provide the range of services and assistancespecified under a specific grant program, adhering to operating procedures and fundingrequirements.
• Implements programs designed to meet grant objectives and outcomes by establishing workprocesses and overseeing the day to day operations to ensure the effective administrationof program services.
• Prepares and facilitates presentations and workshops for clients/students.
• Maintains records and creates databases using Excel and accesses data on PeopleSoft (i.e., CS9, Open Book) to track program enrollment, level of activity and engagement withclients/students.
• Prepares narrative reports to document program activities, services provided, programoutcomes, and achievements in compliance with reporting requirements.
• Prepares and assists clients/students in preparing forms, applications, and other documentsneeded to enroll or obtain services under the grant funded program.
• Prepares purchase requisitions, places orders with vendors, and verifies delivery ofmaterials, supplies, equipment, and other goods acquired with program grant funds
• Coordinates with Business Office to maintain account records of budgeted funds and totrack and monitor expenditures and account balances.
• Plans and implements activities such as workshops, career fairs, and field trips forprogramsdesigned to engage students with an interest in pursuing career programs in a specificindustry (i.e. healthcare, manufacturing, IT).
• Coordinating the provision of student support services and activities to students to meetprogram objectives and outcomes (i.e. workshops on soft skills development; careerreadiness skills).
• Works collaboratively with college administrators to plan, develop, and implement projectinitiatives and activities to accomplish grant funded program objectives.
• Prepares quarterly and annual progress reports and comply with other reportingrequirements.
• Performs related duties as required.

Education, Training & Experience

• Bachelor’s degree from an accredited college or university in Business or PublicAdministration, Education, Public Policy, or a related field. Master’s degree preferred.
• Three to five years of work experience in a responsible administrative or programadministrator role, preferably for a non-for-profit or higher education institution.
• Strong collaborator who can work within a matrixed environment and team setting toaccomplish goals in a fast-paced, dynamic environment.
• Must have a flexible work schedule, including daytime, evenings, and occasional weekend hours to support grant programming, student engagement activities, community events, workshops, and special initiatives.

Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).

Knowledge, Skills, and Ability

• Knowledge of state and federal grants to community colleges
• Knowledge of ICCB regulations and requirements
• Excellent interpersonal skills
• Excellent verbal and written communications skills
• Strong organizational skills
• Strong analytical and problem-solving skills
• Ability to handle situations with tact and diplomacy.
• Ability to work within a culturally diverse environment.
• Ability to work with a high degree of professionalism

Physical Requirements

• Primarily sedentary with intermittent standing, walking, bending and stooping
• Some lifting or carrying objects of light weight may be required

The salary range for this position is $61,000 - $67,106.60
Offered salary will be determined by the respective collective bargaining agreement and applicant's education.
Benefits information is found at https://www.ccc.edu/departments/Benefits/

This position is represented by the Local 1600 Faculty Union.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in CCC!