Coordinator, Financial Services

umd

College Park (MD)

On-site

USD 61,000 - 73,000

Full time

14 days+

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

The University of Maryland's Center for Global Sustainability seeks a Financial Services Coordinator to support pre-award and post-award activities, financial transactions, procurement, and sponsored research operations. The role requires confidentiality, organization, and strong customer service for internal and external partners.

You will coordinate budgets, proposals, subawards, and financial reporting while ensuring compliance with university and sponsor requirements, with a focus on

Qualifications

Education: Bachelor’s degree from an accredited college or university.
Experience: One (1) year of professional budget, finance, or accounting experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of finance functions.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to analyze situations and determine the best solutions.

Responsibilities

Sponsored Award Administration: Work with PIs to prepare proposal budgets, route proposals for institutional review, support timely submission, track status, respond to questions, coordinate subawards, monitor expenses and compliance, assist with reporting and closeout, and maintain organized documentation.
Financial Activities: Enter journal entries, gather backup docs, perform monthly reconciliations, review activity for discrepancies, resolve issues, prepare reports, monitor expenses, support tracking for grants and accounts, assist with payroll-related functions.
Procurement: Work with vendors to support purchasing, contracting, invoicing, and payments; set up new vendors; process procurement docs; coordinate with Accounts Payable; ensure compliance and maintain records.
Operations, Administrative Support, and Customer Service: Provide responsive customer service, be a point of contact for routine questions, resolve process questions, assist CGS staff with procedures and timelines, organize records, support process improvements.

Skills

Finance knowledge

Written communication

Multi-tasking

Analytical thinking

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Job Description Summary

The Center for Global Sustainability (CGS) at the University of Maryland is seeking a Financial Services Coordinator to support CGS’s financial, business, procurement, and sponsored research operations.

The Financial Services Coordinator reports to the Assistant Director of Finance and plays a key role in supporting pre-award and post-award activities, financial transactions, procurement, account reconciliation, financial reporting, and general business operations. This position works closely with Principal Investigators, CGS leadership, university administrative offices, sponsors, institutional collaborators, and domestic and international vendors to ensure financial and sponsored project activities are completed accurately, efficiently, and in compliance with university and sponsor requirements.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple requests, deadlines, and competing priorities while providing excellent customer service to CGS’s internal and external communities.

This position requires the highest level of confidentiality, attention to detail and deadlines, and professional interaction as a liaison between CGS, UMD central offices, and internal and external sponsors.

Responsibilities

Responsibilities include, but are not limited to, the following:

Sponsored Award Administration

Work closely with Principal Investigators to prepare proposal budgets that align with sponsor guidelines, university policies, and project needs.
Compile proposal materials and route proposals through Kuali Research for institutional review and approval.
Coordinate with the Office of Research Administration to support timely and accurate proposal submission.
Communicate with sponsors, Principal Investigators, and internal stakeholders to track proposal status and respond to proposal-related questions.
Assist with the preparation and submission of IDC waiver and IP waiver requests, as needed.
Coordinate with ORA, institutional collaborators, and CGS stakeholders to support the setup and management of subawards.
Track sponsored project expenses to help ensure spending aligns with approved budgets, sponsor terms, and project timelines.
Monitor award activity and assist with identifying potential budget concerns, spending issues, or compliance risks.
Work with Sponsored Programs Accounting and Compliance to support timely sponsor invoicing, financial reporting, and award closeout.
Assist Principal Investigators and the Assistant Director of Finance with sponsored project questions, budget updates, and financial status information.
Maintain organized documentation for sponsored project transactions, approvals, reports, and related correspondence.

Financial Activities

Enter journal entries, cost transfers, and salary expense transfers in accordance with university policies and procedures.
Gather, review, and maintain required backup documentation for financial transactions.
Complete monthly account reconciliations for sponsored and non-sponsored accounts.
Review account activity to identify discrepancies, missing documentation, incorrect charges, or other financial issues.
Research and resolve reconciliation issues in a timely manner, coordinating with appropriate university offices as needed.
Assist with preparing financial reports, budget summaries, and account updates for Principal Investigators and CGS leadership.
Monitor expenses to help ensure transactions are properly allocated, allowable, and charged to the appropriate accounts.
Support financial tracking for grants, contracts, internal accounts, and other CGS funding sources.
Assist with payroll-related financial functions, including salary allocation review, as needed.
Help ensure financial records are accurate, complete, and maintained in accordance with university retention and audit requirements.
Provide financial transaction support for CGS faculty, staff, students, and project teams.
Assist with special financial projects, data requests, and ad hoc reporting as assigned.

Procurement

Work with domestic and international vendors to support CGS purchasing, contracting, invoicing, and payment needs.
Coordinate with vendors and UMD Procurement to establish new vendors in university systems.
Assist with preparing and processing procurement documents, contracts, purchase orders, and related approvals.
Work with vendors to obtain required documentation, submit invoices, and resolve payment-related questions.
Coordinate with Accounts Payable to track invoice status and help ensure payments are processed in a timely manner.
Review procurement and payment documentation for completeness, accuracy, and compliance with university requirements.
Make payments using P-card, as needed, while ensuring compliance with university policies.
Maintain organized procurement and payment records for reconciliation, reporting, and audit purposes.

Operations, Administrative Support, and Customer Service

Provide responsive customer service to CGS faculty, staff, students, visitors, collaborators, sponsors, and vendors.
Serve as a knowledgeable point of contact for routine finance, procurement, and sponsored project questions.
Help resolve administrative and financial process questions by coordinating with appropriate university offices.
Support CGS staff and project teams in understanding financial procedures, documentation requirements, and transaction timelines.
Assist with organizing and maintaining financial, procurement, and sponsored project records.
Support general CGS business operations and assist with process improvements to increase efficiency and accuracy.

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university.
Experience: One (1) year of professional budget, finance, or accounting experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of finance functions.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to analyze situations and determine the best solutions.

Additional Job Details

Required Application Materials:

Cover Letter
Resume/CV
List of Professional References

Best Consideration Date:

September 20,2026

Open Until Filled:

Job Risks

Not Applicable to This Position

Financial Disclosure Required

Yes

Department

PLCY-Center for Global Sustainability

Worker Sub-Type

Staff Regular

Salary Range

$60,960.00 - $73,152.00

Benefits Summary

For more information on Regular Exempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regardingdisclosablebackground checkinformation. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources