Coordinator, Contract Maintenance

Xpresstechfreight; Northern (KY); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Basic/Supplemental Life

Accidental Death/Dismemberment

Health Savings Accounts

Flexible Savings Accounts

Company Paid Holidays

Paid Time Off

401k with Employer Matching

Employee Stock Purchase Plan

Paid Parental Leave

Short Term Incentive Program

Employee Assistance Program

Pet Insurance

Vacation, Sick, & Personal time

Tuition Reimbursement

On-site work out facility

Job summary

U.S. Xpress is seeking a Coordinator, Contract Maintenance in Kentucky to manage repair status with internal teams and drivers. The role involves coordinating with maintenance personnel, vendors, and service providers to minimize downtime and cost, while handling yard management tasks.

Hours are Monday–Friday 8:00 AM to 5:00 PM with no remote option; the role emphasizes cost efficiency, safety, and strong communication. Equal opportunity employer preferences apply.

Qualifications

• High school diploma or equivalent required.
• 3-5 years’ experience in truck or automotive service and/or parts preferred.
• Strong understanding of Excel.
• Basic understanding of accounting and invoicing.
• Strong communication skills.
• Basic knowledge of tractors and trailers.
• Knowledge of VMRS coding.
• AS400 skills preferred.

Responsibilities

• Communicate with lease drivers, owner operators, and internal departments on repair status.
• Obtain cost estimates for major component failures and repairs.
• Ensure repairs stay within standard guidelines before authorization.
• Reconcile yard checks and investigate discrepancies.
• Assist drivers with maintenance inquiries.
• Maintain equipment files and warranty coverage reviews.

Skills

Excel

Communication skills

Basic accounting

Basic invoicing

Tractor & trailer mechanics knowledge

VMRS coding knowledge

Policies familiarity

Education

High school diploma or equivalent

Tools

AS400

Job description

Coordinator, Contract Maintenance
TUNNEL HILL USX TERMINAL
Monday - Friday 8:00 AM to 5:00 PM
Position open to remote: No
Grade: HR10
Compensation Range: $21.64 - $25.46

Who We Are:

Relentlessly Delivering Big Ideas. U.S. Xpress is one of the nation’s largest asset-based trucking companies. But the most valuable asset we offer isn’t tractors, trailers, or even our exclusive, cutting-edge technology. It’s the collective brainpower of thousands of visionaries and problem-solvers. Together, we are revolutionizing the transportation industry by providing innovative, custom solutions. And, here, we believe in the sanctity of a promise—both to our customers, and our people. When we focus our varied talents on reshaping the future of transportation, that’s what we call the POWER OF U.S.

Why U.S. Xpress?

Right Role. Right Tools. Right People. We invest in our talent starting on day one. You will be provided with personal and professional development opportunities that complement your interests and encourage you to build a career you’re passionate about. Whether it is employee stock options, profit-sharing, 401K, professional development, or our competitive pay, we help prepare you for the future. Be part of an organization that values out-of-the-box thinking and rewards employees for going above and beyond. Curious about the other benefits of working with us? Check out other perks below!

• Medical, Dental, and Vision
• Basic/Supplemental Life
• Accidental Death/Dismemberment
• Health Savings Accounts
• Flexible Savings Accounts
• Company Paid Holidays
• Paid Time Off
• 401k with Employer Matching Contribution
• Employee Stock Purchase Plan
• Paid Parental Leave
• Short Term Incentive Program
• Employee Assistance Program
• Pet Insurance
• Vacation, Sick, & Personal time
• Tuition ReimbursementOn-site work out facility

What You’ll Do:

This position is responsible for communicating with internal departments and directly with Lease Drivers and/or Owner Operators on the repair status of equipment. Works as a liaison among maintenance personnel, contract drivers, and service providers to determine the most effective course for repair to minimize equipment downtime and cost. Yard management duties as part of workload

• Identifies the need and timeliness for equipment repairs based on incoming correspondence from contracted drivers by utilizing DOT regulations and USX policy.
• Ensures cost efficiency of repairs with emphasis on safety and customer satisfaction.
• Communicates with drivers, internal departments, and vendors regarding tractor and trailer repair.
• Attains cost estimates on all major component failures and repairs.
• Uses internal resources to ensure repair cost is within standard guidelines prior to authorization of the repair.
• Attains cost estimates and places requests for service with appropriate vendors (towing, trailer, tire, tractor, etc.).
• Utilizes the Service Locator to determine the best vendor to use for en route repairs.
• Ensures that invoices reflect all repairs needed and that all procedures and directives that apply have been followed during the process of the entire issue from initial creation within Cetaris through the work order process.
• Confirms that service provided on a given repair order is eligible for warranty coverage by reviewing the vehicle mileage, date in-service, type of failure, extended warranty coverage, and previous work history.
• Confirms the correct, accurate, and proper standard repair times (S.R.T.) have been posted and confirms any discrepancies submitted on the preview sheet.
• Authorizes repairs above the limit set for maintenance representatives and reports discrepancies to Management.
• Obtains signed security agreements when applicable.
• Assists lease drivers with maintenance inquiries.
• Equipment management IC program reconcile and audit yard checks from outside terminals. Investigate any discrepancies and find the root cause of the discrepancies.
• Help independent contractors understand settlement sheets. Reconcile and explain work order invoices against an independent contractor settlement sheet.
• Performs other duties as needed.

What We’re Looking For:

Education

• High school diploma or equivalent required.

Experience

• Minimum of 3-5 years’ experience in truck or automotive service and/or parts preferred.

Skills/Certifications

• Strong understanding of Excel
• Basic understanding of accounting
• Basic understanding invoices
• Strong communications skills
• Basic knowledge of the mechanics of tractors and trailers required.
• Basic understanding of shop repair costs and invoices.
• Basic understanding of VMRS coding.
• Knowledge and understanding of corporate policies and procedures.
• AS400 skills preferred.

Work Environment / Physical Requirements – Normal office settings.

This job description indicates the general nature and level of work expected for this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Employees performing this job may be asked to perform other duties as required and the responsibilities of the position may change. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

U.S. Xpress is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce.

This role will remain open until it has been filled.

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