Coordinator, Administrative Program

University of Utah; Salt Lake City (UT); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Program Coordinator to support its Family Medicine Residency Program. This role is crucial for ensuring smooth operations and effective communication among program directors, managers, and residents. The ideal candidate will possess strong organizational and communication skills, along with a bachelor's degree in a related field. You will be responsible for coordinating events, managing schedules, and supporting program activities, making a significant impact on the educational experience of residents. If you're passionate about contributing to healthcare education, this opportunity is perfect for you.

Benefits

Health Insurance

Retirement Plan

Flexible Work Hours

Professional Development Opportunities

Qualifications

• Bachelor’s degree or equivalency in a related field required.
• Strong coordination and organizational skills are essential.

Responsibilities

• Provides administrative support for the Family Medicine Residency Program.
• Coordinates program events and manages schedules for didactic conferences.

Skills

Organizational Skills

Communication Skills

Decision Making

Event Coordination

Education

Bachelor's Degree in Related Field

Tools

MedHub

Job description

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Administrative Program Coordinator provides essential support to the Family Medicine Residency Program. The Administrative Program Coordinator also supports individuals within the Residency Program Managers (staff), Program Director and Associate Directors (faculty), and residents.

Responsibilities

• Provides administrative support for Family Medicine Residency Program Director, Associate Program Director, Associate Director, Program Manager and residents.
• Coordinate program events such professional development retreats and workshops.
• Create and manage the Grand Rounds/Journal Club didactic conference schedule.
• Apply for CME credit for Grand Rounds/Journal Club didactic conferences and faculty skills day for family medicine faculty.
• Creates and manages weekly didactic schedules such as Wednesday Afternoon Teaching Sessions ( WATS ) and Survival Skills.
• Orders meals for residency events such as Wednesday Afternoon Teach Sessions ( WATS ), wellness events, orientation, retreats, workshops and skills day.
• Create and manage the monthly Clinical Quality Meetings.
• Create, manage, and provide minutes for weekly department meetings such as the Curriculum Committee meeting, Resident Business meeting, Resident Performance meeting and EDI Committee meeting.
• Compile evaluations through MedHub from teaching didactics for faculty as requested.
• Uses MedHub to collect procedure numbers and report certifications to clinics.
• Oversees day‐to‐day operations of the Family Medicine Residency Program.

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree or equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)?
  • Yes
  • No
• * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
  • No experience
  • Less than 1 year
  • 1 year or more, but less than 2 years
  • 2 year or more, but less than 4 years
  • 4 years or more

Required Documents

Resume

Optional Documents

Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]