Coordinator, Administrative Program

University of Utah; Salt Lake City (UT); On-site; USD 10,000 - 60,000; Full time

Job description

This posting does not accept online applications. Please contact your Human Resource Office for instructions on how to apply.

Announcement

Details

Open Date: 05/01/2024

Requisition Number: PRN38418B

Job Title: Finance & Employment Coordinator

Job Grade: D

FLSA Code: Administrative

Patient Sensitive Job Code? No

Standard Hours per Week: 40

Full Time or Part Time? Full Time

Shift: Day

Work Schedule Summary: This is a HYBRID position, and will work ON-CAMPUS and VIRTUALLY, with schedules approved by the supervisor. Approximately 3 days/week on campus; 2 days/week remote. The first months will require on-campus work most days for training purposes.

VP Area: U of U Health - Academics

Department: 00271 - College of Nursing-Dean

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: $44,000 - $53,000 annual salary

Close Date: Open Until Filled

Job Summary: In this position, you will grow your administrative and financial skills, paving the way for future opportunities in higher education and the private sector. You’ll serve on a small team of finance/accounting, Human Resources, marketing and administrative staff, closely led by the Associate Dean of Finance and Administration. After appropriate training, you’ll work with faculty and staff to resolve payroll issues, complete HR procedures, process timekeeping functions, resolve documentation problems, process purchasing payments and other transactions. You’ll be involved in most general accounting, finance, human resources, purchasing & payroll processes for the College of Nursing.

Although you’ll consistently have access to supervision and guidance, we will rely on you to embrace the job without being micromanaged. We’ll trust you to take action, to ask questions, to own your area of work, and to resolve issues without always being told or monitored.

This is a coordinator-level position, so someone who has been a reliable Administrative Assistant, secretary or clerk or has experience with office work would be a good candidate.

Not only is this a good team to work with, but this position is eligible for full university benefits including; medical-dental-wellness coverage, an additional immediately vested 14.2% of salary employer contribution to retirement (401a), paid leave, paid holidays, tuition assistance for employees and family, free UTA transport pass and others.

• Coordinate and monitor established payroll functions for the College of Nursing (CoN)
• Coordinate purchasing requests and other financial transactions
• Verify new employee eligibility with I9 forms
• Assist employees in resolving timekeeping issues
• Prepare and distribute monthly financial reports
• Monitor payroll and budget information and process electronic reconciliations
• Request background checks and drug screens and complete other hiring functions
• Help track faculty and staff training compliance
• Help document and distribute departmental procedures
• Coordinate details such as purchasing activities, personnel actions, document control, account coding for financial transactions and oversee the maintenance of departmental records
• Develop an understanding of relevant Accounting/Payroll and HR university policies, federal regulations and contractual requirements to help coordinate their implementation, under supervision
• Develop and apply basic financial analysis and data management skills

This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required: Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required:

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications: Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences: We’ll look at education, but also at experience. Graduation with a BA/BS degree is NOT required if you have experience (see formal requirements above). Equally, a degree and some semi-related office experience may make you competitive. If in doubt, apply! We’d love to see your application.

Type: Special Instructions Summary

Additional Information: The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Required Documents:

• Resume
• Cover Letter

Optional Documents:

• Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
• Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]