Coordinator

One Brooklyn Health System Inc.; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

One Brooklyn Health System Inc. is seeking an experienced administrative assistant to perform a wide range of complex and confidential clerical tasks in a healthcare setting.

The role involves independent work, data management, and effective coordination with internal and external contacts. You will support department-wide administrative systems, prepare reports, and maintain records while upholding discretion with confidential information.

Qualifications

• Proficient in MS Office; comfort with data entry and reporting.
• Strong mathematical abilities for data handling and calculations.
• Familiarity with medical terminology beneficial in a healthcare setting.
• Ability to prioritize tasks in a multi-interest environment.
• Capable of working independently with minimal supervision.
• Discretion with confidential information is essential.
• Competency with various software applications commonly used in departments.

Responsibilities

• Coordinates projects or tasks for a function, program, or department.
• Supports organization and implementation of administrative systems and procedures.
• Acts as a source of information on unit activities and requirements.
• Prepares required correspondence and reports.
• Maintains mandated databases and department records.
• Manages day-to-day communications and administrative processes.

Skills

MS Office

Math skills

Medical terminology

Prioritization

Independent work

Discretion

Software proficiency

Education

Bachelor's degree preferred

Job description

Overview

Works independently performing a wide range of complex and confidential administrative and clerical tasks to support department/clinical unit. Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems; updates supervisor on status of projects.

Responsibilities

• Coordinates, and has direct responsibility for assigned, projects or specific set of tasks related to a function or program or department/business unit.
• Under the direction of department head or project lead, assists with the organization and/or implementation of administrative systems and procedures performing necessary support duties.
• Serves as a source of information on established unit/project/program.
• Prepares correspondence, reports as required.
• Updates mandated databases if required by clinical unit.
• Prepares and maintains department or unit’s records (such as personnel, administrative, grant, volunteers, etc.).
• Assists with the day-to-day flow of communications and administrative processes within the unit.
• May assist in preparation of grant proposals; may provide policy interpretation on grant parameters.
• May act as liaisons with related programs or projects of other institutes or with government agencies, keeping the Manager informed of relevant information.
• May serve as administrative point person for department; may maintain web page with comprehensive department/program news and information.
• Contributes to unit goals by accomplishing related duties as required.
• Performs other tasks as requested.

Qualifications

Education:

• College degree preferred or an equivalent of education plus relevant experience in a healthcare environment.

Knowledge and Skills:

• Familiarity with Microsoft Office Suite.
• Strong math skills preferred.
• Familiarity with medical terminology preferred.
• Ability to prioritize work in an environment with multiple interests.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information with discretion.
• Competency using a variety of computer software.

Physical Requirements:

• Position requires prolonged periods of standing, reaching, walking throughout the working day.
• Position will be required to stoops, bends, lifts, carry items weighing up to 25 pounds.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and can be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., site, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of One Brooklyn Health (OBH).

OBH is an equal opportunity employer, it is our policy to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, marital status, military status, age, gender, sexual orientation, disability or handicap or other characteristics protected by applicable federal, state, or local laws.