Coord, Admin Sup

Smurfit Westrock plc; Lansing (MI); On-site; USD 28,000 - 39,000; Full time

Job summary

Smurfit Westrock plc in Lansing, MI is seeking a Maintenance Support Associate to assist the Maintenance Manager with planning, scheduling, and executing maintenance activities to ensure efficient workflow and equipment reliability.

The role requires the ability to differentiate between mechanical and electrical issues, strong computer skills including CMMS and MS Office, and the ability to work with minimal supervision while maintaining accurate records.

Qualifications

• Associate degree preferred or 2+ years related experience.
• Maintenance tools and equipment knowledge.
• Ability to distinguish mechanical vs electrical issues and prioritize work.

Responsibilities

• Maintain daily work order spreadsheets.
• Log materials and parts into inventory control system.
• Update inventory software and reorder low items.
• Assist in PM program development and scheduling.
• Support maintenance software selection and implementation.
• Maintain department metrics and KPI data.
• Coordinate department meetings and communications.
• Provide information to customers and supervisors as needed.

Skills

Maintenance tools

Electrical vs mechanical

Prioritization

Reading & writing

Customer inquiries

MS Office

CMMS software

Office procedures

Telephone communication

Communication with supervisors

Independent work

Attendance

Education

Associate degree preferred

Tools

CMMS software

Inventory control software

Microsoft Office

Job description

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

Coordinate maintenance activities and support the Maintenance Manager in planning, scheduling, and executing maintenance work to ensure efficient workflow and equipment reliability.

DUTIES AND RESPONSIBILITIES:

• Maintains daily work order spreadsheets.
• Logs incoming materials and machine parts into inventory control software system.
• Puts away some incoming parts.
• Updates inventory control software with parts used and ensures purchasing reorders low items.
• Maintains Preventative Maintenance software system, logs information and aids in scheduling work due.
• Assists other MPS facilities with maintenance software selection and implementation
• Assists in the development of the PM program
• Assists with contractor pricing reviews and scheduling
• Tracks direct purchases (field PO’s) and collects receipts.
• Maintains department metrics – KPI’s including safety data and work order tracking.
• Schedules and prepares agenda for department meetings.
• Sets department meetings and appointments.
• Answers phones, sorts and distributes mail. Maintains department communications.
• Facilitates department workflow – occasionally dispatching emergency repairs.
• Works with other facility staff to complete special assignments as needed--for example, researching PM software, writing an evacuation plan, etc.
• Performs other job duties as assigned.

QUALIFICATIONS:

• Associate’s degree preferred; or minimum two years’ related experience and/or training; or equivalent combination of education and experience.
• General knowledge of maintenance tools and equipment.
• Ability to differentiate between mechanical and electrical issues to aid in work assignments.
• Ability to prioritize work to meet production needs.
• Ability to read, write, and comprehend complex instructions, correspondences and memos.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.
• Personal computer skills including electronic mail, word processing, spreadsheets, graphics, etc.
• Proficient in Microsoft Office suite and able to learn CMMS software.
• Knowledge of modern office procedures and methods including, but not limited to telephone communications, office systems, and record keeping.
• Ability to answer the telephone and provide information/assistance to customers.
• Ability to effectively communicate with supervisors.
• Must be able to function with minimal supervision and use independent judgment to achieve assigned objectives.
• Must be able to maintain good attendance.
• Must be able to perform all essential functions of this job with or without reasonable accommodation.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.