COOP Planner

Techflairs Inc; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

Techflairs Inc. is seeking a contractor to assess and gap-analyze continuity capabilities for the Agency and HSPA.

The role includes reviewing existing plans, policies, and risk assessments to identify gaps and dependencies, with remediation recommendations. Responsibilities include developing high-level COOP plans and annexes, producing supporting artifacts, and facilitating planning workshops with leadership and partners.

Responsibilities

• Review continuity plans, risk assessments, and procedures to determine current state and gaps.
• Develop updated high-level COOP plans and annexes for Agency and HSPA.
• Facilitate planning workshops, interviews, and working sessions with leadership and partners.
• Produce monthly status reports and maintain artifacts with version control and audit trails.

Job description

Job Description Program Assessment & Gap Analysis The contractor shall review existing Agency and HSPA continuity plans, policies, essential functions lists, risk assessments, and procedures to determine current state and gaps. The contractor shall conduct and document a gap analysis and needs assessment against applicable continuity guidance and internal requirements; identify risks, dependencies, and resource constraints; and recommend prioritized remediation actions.

3.1.2 Development of High-Level COOP Plans and Annexes

The contractor shall develop updated, high-level COOP plans for the Agency and HSPA, including essential functions; orders of succession; delegations of authority; alternate facilities; communications and cyber continuity; vital records and data; interoperable systems; human resources/critical staffing; reconstitution; and devolution concepts.

The contractor shall produce supporting artifacts (e.g., continuity concept of operations, activation checklists, quick-hit playbooks, reconstitution plans, and functional annexes) to operationalize the plans.

The contractor shall ensure plans are written in clear, active voice using mandatory “shall/must” language and consistent terminology, per the approved format guidance.

3.1.3 Stakeholder Engagement and Coordination

The contractor shall facilitate planning workshops, interviews, and working sessions with Agency and HSPA leadership, program managers, continuity coordinators, and external partners to validate essential functions, dependencies, and recovery priorities.

• The contractor shall coordinate inputs and manage version control of planning artifacts; maintain meeting notes and action items; and track decisions to resolution.

3.1.4 Continuity Training and Exercises

• The contractor shall develop COOP training materials and briefings tailored for executives, managers, and staff.

3.1.5 Documentation and Reporting

• The contractor shall deliver monthly status reports summarizing progress, risks, issues, decisions, and upcoming milestones, consistent with the SOW deliverables section.
• The contractor shall maintain all planning artifacts, drafts, and final plans in an agreed repository with version control and audit trail.

23.2 Performance Monitoring Plan

The Government will monitor the contractor’s performance through inspection, document review, and activity observation at the stated frequency