Controller - Pastoral Center

Diocese of Palm Beach; Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive benefits package

403(b) retirement plan

Medical, vision, dental coverage

Long-term disability and lifeinsurance

Travel within the Diocese

Job summary

Diocese of Palm Beach is seeking a full-time Controller to lead all accounting for multiple funds and trusts.

You will oversee payroll, annual audits, and financial reporting, while ensuring compliance with diocesan regulations and government requirements.

Qualifications

• Bachelor's degree in accounting/finance required; advanced degree preferred.
• Five to seven years of related finance and accounting experience.
• Experience in preparation of non-profit financial statements is essential.
• Proficiency with budgeting, general ledger, reconciliation practices, and reporting.
• Knowledge of Church and business regulations; ethical standards expected.

Responsibilities

• Oversight of all accounting functions and DAS/Sage 50 entries for multiple funds.
• Prepare annual diocesan financial statements and coordinate budgets.
• Produce reports comparing budget vs. actual; assist departments.
• Coordinate independent audits; liaise with outside auditors and committees.
• Manage payroll, 1099s, invoices, and annual DSA administration.
• Oversee Health, Pension, Self-Insurance, and Savings Fund trust accounting.
• Ensure compliance with applicable laws and diocesan directives.
• Maintain confidentiality and professional standards; travel within the diocese.

Skills

Accounting

Budgeting

Financial reporting

Analytical skills

Multi-tasking

Communication

Interpersonal skills

Education

Bachelor's degree in accounting/finance

Tools

Sage 50

Microsoft Office

Job description

The Pastoral Center located in Palm Beach Gardens, FL is searching for a full time Controller.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance. The diocese also provides a 403(b)-retirement plan to all employees. Information on our benefits and retirement programs can be found here.

Essential Duties And Responsibilities

• Oversees all accounting functions and input into the Diocesan Accounting System (DAS) and Sage 50 software including all related diocesan transactions, journal entries, and adjustments for multiple funds/trusts.
• Prepares the annual diocesan financial statements.
• Coordinates and facilitates the annual budget process from preliminary calculations, assisting departments with budget requests, providing all required information to the Finance Council Budget Sub-committee, through the approval process, and preparing and distributing final approved budgets.
• Prepares and distributes periodic budget vs. actual performance reports and provides guidance and support to departments and ministries of the diocese on financial and budget issues.
• Facilitates the annual independent audit of the diocesan financial statements through coordination with the outside auditors; preparation of reports, schedules, and reconciliations; and assistance in the resolution of all annual report issues.
• Accounts for and remits all diocesan non-parochial and special collections in accordance with USCCB Office of National Collections and the Bishop’s directives.
• Coordinates Pastoral Center priest and religious payroll, auto allowances, housing, and retirement payments.
• Reviews and approves payroll actions for Pastoral Center paid staff.
• Creates, prints, and distributes annual Form 1099 documents.
• Approves invoices after input into Sage to ensure invoices are coded properly to the correct department and meet budget guidelines.
• Finalizes annual DSA administration by collecting goal shortages and refunding goal overages.

Health Trust Accounting

• Approves the Health Trust bank account reconciliations on a monthly basis.
• Approves invoices after input into Sage to ensure invoices are coded properly.
• Prepares quarterly and annual financial statements as required and presents those statements to the Health Trust Board at their regular meetings.
• Prepares ACA Tax/Fee forms and makes payments when necessary.
• Facilitates the annual independent audit of the Health Trust financial statements through coordination with the outside auditors; preparation of reports, schedules, and reconciliations; and assistance in the resolution of all annual report issues.

Pension Trust Accounting

• Approves the Pension Trust bank account reconciliations on a monthly basis.
• Approves invoices after input into Sage to ensure invoices are coded properly.
• Prepares quarterly and annual financial statements as required and presents those statements to the Pension Trust Board at their regular meetings.
• Facilitates the annual independent audit of the Pension Trust financial statements through coordination with the outside auditors; preparation of reports, schedules, and reconciliations; and assistance in the resolution of all annual report issues.

Self-Insurance Fund Accounting

• Approves the Self-Insurance Fund bank account reconciliations on a monthly basis.
• Approves invoices after input into Sage to ensure invoices are coded properly.
• Prepares quarterly and annual financial statements as required and presents those statements to the Insurance Committee at their regular meetings.
• Administers unemployment taxes using State website for payments, refunds, and information maintenance for all Diocesan entities.

Diocesan Savings Fund Trust Accounting

• Approves the Diocesan Savings Fund Trust bank and investment account reconciliations on a monthly basis.
• Approves invoices after input into DAS to ensure invoices are coded properly.
• Prepares quarterly and annual financial statements as required and presents those statements to the Diocesan Savings Fund Trust Board at their regular meetings.
• Initiates or approves entity funds transfer requests.
• Facilitates the annual independent audit of the Diocesan Savings Fund Trust financial statements through coordination with the outside auditors; preparation of reports, schedules, and reconciliations; and assistance in the resolution of all annual report issues.

Miscellaneous

• Oversees the E-Treasury Management System within the diocese administrative offices. Coordinates with the bank to resolve all problems and other issues that arise from the use of the electronic banking system. Initiates or approves necessary ACH and wire transfer transactions.
• Oversees accounting for the fixed assets of the Diocese including initial capitalization of acquisitions, recording dispositions and quarterly depreciation.
• Performs various other duties for the Finance Office as assigned by the Chief Financial Officer and the Vicar General.

Qualifications

• Bachelor's degree in accounting/finance required. Advanced degree preferred.
• Must have a minimum of five to seven years directly related finance and accounting experience.
• Previous experience in preparation of non-profit financial statements essential.
• Experience in budgeting principles and practices, general ledger, and reconciliation practices, accounting principles, investment and financial reporting methodologies.
• Proficient in Sage 50 software, Microsoft Office software, Internet, and e‑mail.
• Knowledge of Church and business-related government regulations.
• Excellent written, verbal and public speaking skills.
• Excellent analytical skills and problem‑solving capacity.
• Ability to stay focused and organized.
• Strong interpersonal skills and ethical values.
• Excellent and professional telephone manner, interpersonal skills, confidentiality.
• Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
• Ability to multi‑task, work independently and make responsible judgment calls.
• Ability to maintain high level confidentiality.
• Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach

Physical Requirements

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.