Controller – Finance & Compliance

PandoLogic; Santa Clara (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading IT solutions provider is looking for a hands-on Controller – Finance & Compliance to oversee financial operations in Santa Clara, California. The role entails ensuring the accuracy of financial records, managing billing, and supervising accounting staff. A successful candidate will have over 7 years of experience in financial operations, strong detail-orientation, and proficiency in QuickBooks Online. This position offers a collaborative environment with opportunities to enhance financial processes and operational discipline.

Qualifications

• 7+ years of accounting or financial operations experience.
• Strong experience with QuickBooks Online or similar accounting systems.
• Experience managing accounts receivable, accounts payable, and invoicing processes.

Responsibilities

• Maintain accurate financial records in QuickBooks Online.
• Oversee day-to-day accounting operations.
• Supervise offshore bookkeeping and billing staff.

Skills

Accounting expertise

Financial operations experience

Detail-oriented

Leadership experience

Knowledge of compliance

Tools

QuickBooks Online

Job description

IT Management Corporation (ITMC) deliver IT mission-critical technology solutions to State, Local Government, Education, Healthcare, and public sector organizations. Since 2009, we have helped institutions modernize and secure their infrastructure through resilient networking, wireless, security, and cloud communication platforms.

We have been recognized on the Inc. 5000 list four times and featured multiple times by CRN for growth, innovation, and customer success. Our solutions include enterprise networking, physical security, UCaaS, AI-enabled communications, and Push-to-Talk, enabling reliable and secure communication in environments where uptime and continuity matter most.

Our focus is simple:
Reliable technology that keeps organizations running.

As our company continues to grow, we are seeking a hands‑on Controller – Finance & Compliance to lead our financial operations, billing discipline, and financial accuracy across the organization.

Key Responsibilities

Financial Operations & Accounting Accuracy

• Maintain accurate financial records in QuickBooks Online, including management of the chart of accounts and proper coding of financial transactions
• Oversee day‑to‑day accounting operations including accounts receivable, accounts payable, expense management, and credit card reconciliation
• Supervise offshore bookkeeping and billing staff to ensure accounting tasks are completed accurately and on time
• Ensure proper documentation and reconciliation of expenses, receipts, and operational transactions
• Oversee all invoicing activities including project billing and telecom service billing
• Ensure delivered equipment, services, and subscriptions are invoiced accurately and in a timely manner
• Monitor accounts receivable and assist with collection activities when necessary
• Maintain visibility into recurring billing cycles and identify potential revenue leakage
• Coordinate financial data preparation for the company’s external CPA firm, supporting monthly financial closing and tax reporting
• Track project costs and monitor project profitability and cost allocations
• Maintain visibility into company receivables, vendor payments, and overall financial activity
• Support leadership with financial insights related to revenue tracking, expense management, and operational financial performance
• Coordinate financial compliance activities with telecom compliance consultants and external legal counsel
• Review contracts and assist with redlining financial terms related to billing, payment terms, and financial obligations
• Work with insurance providers to maintain financial documentation and support risk management requirements

Financial Process Ownership & Team Leadership

• Manage and guide offshore accounting and billing staff to ensure accuracy and efficiency
• Improve accounting workflows and financial controls to strengthen operational discipline
• Maintain strong situational awareness of financial activity across the organization and take ownership of resolving financial issues

Qualifications

• 7+ years of accounting or financial operations experience
• Experience in Controller, Finance Manager, or Senior Accounting roles
• Strong experience with QuickBooks Online or similar accounting systems
• Experience managing accounts receivable, accounts payable, and invoicing processes
• Experience coordinating with external CPA firms
• Experience supervising accounting or bookkeeping staff (including remote staff)
• Strong attention to detail and financial discipline
• Ability to work closely with operations, legal advisors, and compliance teams
• Experience in technology, telecom, IT services, or system integration environments preferred

Success in This Role

Work Location

This is an in‑office position located in Santa Clara, California. The role requires close coordination with leadership and operational teams, so regular on‑site presence is important.

Hands‑On Role

This is a hands‑on Controller position, not a purely supervisory role. The individual in this position is expected to stay closely engaged with day‑to‑day financial activity and maintain awareness of operational transactions across the business.

Team Structure

The Controller will supervise 2–3 offshore billing and bookkeeping staff while coordinating closely with internal operations teams and the company’s external CPA firm.

External Coordination

This role will work with outside service providers including the company’s CPA firm, telecom compliance advisors, insurance providers, and legal counsel.

Work Environment

ITMC operates in a collaborative and fast‑paced environment where team members take ownership of their responsibilities and work closely across departments to solve operational challenges.

Hiring Process

• an initial screening conversation
• an in‑person interview with leadership and team members

Equal Opportunity Employer

ITMC is an equal opportunity employer and values diversity in the workplace.

Candidates who enjoy maintaining financial discipline, improving operational processes, and ensuring financial accuracy across a growing organization will find this role particularly rewarding.