Controller/Accounting Manager

Vidalytics; United States; Remote; USD 85,000 - 110,000; Full time

Benefits offered by this job

High performance company culture

No office politics

We value your ideas

Rest and relaxation

Professional development

You’re more than an employee

Entrepreneurial to our core

Job summary

Vidalytics, a video marketing platform, is seeking a hands-on Controller to own the monthly close, manage QuickBooks Online, RevRec, and revenue timing, and partner with the CEO and operations to scale the business.

You will lead full-cycle accounting, streamline processes, and strengthen reporting accuracy across departments. This remote-friendly role offers autonomy, collaboration with external CPA firms, and a path to influence company-wide financial systems as Vidalytics grows.

Qualifications

• 5+ years of accounting experience with full-cycle close.
• Strong GAAP knowledge including accruals, prepaids, and variance analysis.
• Extensive QuickBooks Online experience; certification is a plus.
• US university degree in accounting/finance or related field.
• Excel power-user with complex formulas; BI/workbook experience a plus.
• Familiarity with 1099/W-9 workflows, audit prep and compliance.
• Analytical, curious mindset with clear communication.
• Ability to work independently in a remote setup.
• Extreme attention to detail and ownership of financials.

Responsibilities

• Run full monthly close including accruals, prepaids, journal entries, and reconciliations.
• Maintain daily/weekly bookkeeping in QuickBooks Online (QBO): bank feeds, coding, and reconciliations.
• Revenue recognition: update/run Excel model monthly, ensure accurate timing and classifications.
• AP & expense workflow: receive bills, import into QBO, create/match payments.
• Expense & class allocations: allocate costs per QBO classes for ROI tracking.
• Variance analysis: review vendors month over month and explain unusual changes.
• Audit & due diligence prep: provide clean financial packages and schedules.
• CPA onboarding & relationship management: onboard CPA firm and manage communications.
• Cash-to-accrual projects: lead cleanups to strengthen reporting accuracy.
• Historical financial cleanup: resolve legacy inconsistencies and proper coding.
• Special projects: ad-hoc analysis, data cleanup, process optimization.
• Cross-functional collaboration: with Operations, Finance, CEO for timely insights.
• Process documentation: maintain SOPs and document department processes.
• System expertise: internal QBO expert; handle integrations (Maxio) and external partners.

Skills

GAAP knowledge

Analytical mindset

Attention to detail

Strong communication

Autonomy

Excel proficiency

US C-Corp context

1099/W-9 familiarity

Education

Undergraduate degree in Accounting/Finance or related field

Tools

QuickBooks Online

Maxio

Chargify

Job description

Do you enjoy being a part of an entrepreneurial team, all working together, running at full speed to ignite a disruption in the tech industry? Are you also excited about owning our books end-to-end, leading the monthly close, and helping shape the company’s financial systems as we scale?

We’re Vidalytics.com. A video marketing platform that helps entrepreneurs scale their businesses in the face of bigger, better-funded competitors. We do this with the advanced tools in our video marketing & hosting platform. We’re 9 years old and growing each year consistently. And you’re going to be a part of the team that will add a few zeros to that growth rate.

What You’ll Be Doing (Job Tasks)

• Run full monthly close: accruals, prepaids, journal entries, balance sheet reconciliations, and review packages.
• Maintain daily/weekly bookkeeping in QuickBooks Online (QBO): bank feeds, coding, and reconciliations.
• Revenue recognition (RevRec): update/run our Excel model monthly, ensure accurate revenue timing and classifications.
• AP & expense workflow: receive bills, import them into QBO, create/match them to payments.
• Expense & class allocations: allocate costs across our defined QBO classes (per departmental structure) for accurate ROI tracking at the executive level.
• Variance analysis: review vendors month over month; identify and explain unusual changes (e.g., annual vs. monthly contracts).
• Audit & due diligence prep: produce clean financial packages, provide supporting schedules, and serve as point of contact when auditing our books.
• CPA firm onboarding & relationship management: help onboard our new CPA firm, get them up to speed on our books, systems and history, and own the ongoing relationship as their main point of contact.
• Cash-to-accrual projects: lead accounting cleanups or system improvements to strengthen reporting accuracy.
• Historical financial cleanup: resolve legacy inconsistencies and ensure all transactions are properly coded and reconciled.
• Special projects: support ad-hoc analysis, process optimization, or data cleanup related to company initiatives.
• Cross-functional collaboration: partner with Operations, Finance, and our CEO to provide timely insights and financial clarity.
• Process documentation: maintain lightweight SOPs and contribute to the documentation of all processes in the department.
• System expertise: serve as our internal QBO expert and main accounting contact for integrations (e.g., Maxio), and external accounting partners.

Requirements

• 5+ years of accounting experience, including full-cycle month-end close and reconciliations.
• Strong GAAP accounting knowledge — accruals, prepaids, deferred revenue, and variance analysis.
• Extensive QuickBooks Online experience (QuickBooks certification is a plus).
• Undergraduate degree in Accounting, Finance, or related field from a US institution.
• Excel power-user — able to use VLOOKUP, SUMIF, Pivot Tables, and complex formulas (BI/workbook experience a plus).
• U.S. C-Corp accounting context, including familiarity with 1099/W-9 workflows, audit prep, and compliance.
• Analytical and curious mindset — you don’t just “book” entries, you understand the why behind them.
• Strong communication skills — able to clearly explain accounting logic to non-finance teammates.
• Autonomy – self-starter who can work independently and meet deadlines in a remote setup.
• Extreme attention to detail and ownership over the accuracy of our financials.

Nice-to-have

• CPA (GAAP-focused) preferred (tax CPA not required).
• Experience with SaaS or subscription-based businesses.
• Experience cleaning up historical financials and preparing for due diligence.
• Familiarity with Maxio/Chargify
• Comfort using ClickUp for task tracking.
• Experience working alongside an external CPA firm or auditors, including being the day-to-day point of contact and handing over clean supporting schedules.

What You’ll Love About Us (Benefits and Perks)

• High performance company culture. You won’t be a cog in a machine. Rather you’ll be a key member of a high performance team that is getting shit done. This is a place to grow and realize your potential, no matter what level you’re at in your career.
• No office politics. We’re small and flat. There is no bullshit of trying to dance around sensitive topics. Divert resources from other division’s projects. We’re direct, we’re honest, we’re here to accomplish big audacious goals.
• We value your ideas. At Vidalytics, my door is always open. Need help? Let’s talk! Have a vision for the future of the company? I want to hear it! Think I suck at my job? Help me grow!
• Rest and relaxation. Employees get 20 days of PTO.
• Professional development. Want to continue your education? Vidalytics pays for classes, conferences, and more.
• You’re more than an employee, you’re a person. Every co-worker you’ll meet is committed to treating you with respect and kindness. You won’t hear stuff like, “It’s just business.”
• This is a resume-making position, where you’ll learn a lot and have a lot of responsibility. You don’t have to wait for someone to die or retire to move up, like in a mega-corp.
• Entrepreneurial to our core – Not only are we a startup, but we need intrapreneurs that will help us scale, and we’re looking to start other sister corps in time to form a portfolio of companies, which you could be a co-founder of.

(Yes, We’re Actually Serious About These)

Play to Win

We’re competitors. We do what it takes to win. This means that we will fail, we will lose, but we want to do these things fast… so we can win. Because winning is on the other side of mistakes.

Scrappy

We’re a startup, it’s chaotic. This isn’t the government. You need to be able to learn fast, move fast and handle it. You need to be able to survive in a scrappy entrepreneur environment. If you want an easy job, go work at the government.

Meritocracy

The best idea wins, not who it comes from… This means you can be direct & transparent with anyone. Test your ideas starting with analysis, form hypotheses, test small, measure results, iterate, and scale big with data. We can’t have perfect data. So when a decision is made, get on board.

Own Yourself

We do what we say, and own what we’ve done. Mistakes happen. But the worst thing that can happen is when someone doesn’t own and learn from them. You trust us. We trust you.

Self Actualization

This is a place for hyper learning. We want to scale. You need to scale with us, this doesn't always mean climbing some ladder, but upleveling skill – closing gaps, growing and being self actualized.

Conscious Teamwork

No politics. No bullshit. Rather integrity, emotional intelligence, transparency and curiosity. Attack ideas, not people.