Contracts Specialist

Perkins&Will; Washington (District of Columbia); Hybrid; USD 82,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Wellness programs and mental health

Short- and long-term disability

Life insurance

401(k) retirement plan

Generous paid time off

Job summary

Perkins&Will in Washington D.C. area seeks a contracts administrator to support the office with contract drafting, review, and execution. You will coordinate with clients, consultants, and GC to ensure timely approvals and compliant terms.

The role involves maintaining the contracts database, monitoring insurance certificates, and guiding Project Managers through the contract process using Deltek/Vantage. A hybrid work model is offered to balance work and life commitments.

Qualifications

• Bachelor's degree in finance, accounting, or related field is required.
• Experience drafting, reviewing, and negotiating contracts is preferred.

Responsibilities

• Drafts, reviews and assists with the negotiation of consultant contracts and related modifications.
• Facilitates execution of consultant contracts.
• Identifies potential contract risks/issues and escalates to Legal for resolution.
• Audits and updates executed contract copies in required locations (internal project folders, marketing system, and Deltek Vision/Vantage).
• Assists Project Managers in understanding the Perkins&Will contract process and locations of templates, policies and other resources.
• Sends correspondence/communicates with clients, consultants & GC (confirming contract status, emailing comments, answering questions, etc.).
• Tracks insurance compliance for active consultant contracts and requesting updated certificates as needed.
• Query project planning system to find new projects for tracking.
• Manages and maintains contracts database/status log.
• Reports contract status to project managers regularly.
• Assists PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software.

Skills

Methodical

Initiative

Time management

Independent work

Cross-department collaboration

Deltek/Vantage

Education

Bachelor's degree in finance, accounting, or related field

Tools

Deltek/Vantage

Job description

Locations

Boston, New York, Philadelphia, Washington D.C.

Our Offerings

At Perkins&Will, we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Wellness programs and mental health support
• Short- and long-term disability (STD/LTD)
• Life insurance
• 401(k) retirement plan
• Generous paid time off (PTO)

Our employee experience is enriched by a hybrid and flexible work environment, enabled by advanced technology and collaborative tools. Our hybrid model will empower you to balance your life and work commitments.

We also provide:

• A professional development stipend and dedicated time for continuing education
• Performance-based bonuses
• Engaging studio initiatives and events
• Active firm‑wide affinity groups and leadership development opportunities

Above all, our culture is grounded in a firm-wide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do.

Responsibilities

• Contributes to the overall success of the office by adhering to firm and project goals.
• Drafts, reviews and assists with the negotiation of consultant contracts and related modifications.
• Facilitates execution of consultant contracts.
• Identifies potential contract risks/issues and escalates to Legal for resolution.
• Audits and updates executed contract copies in required locations (internal project folders, marketing system, and Deltek Vision/Vantage).
• Assists Project Managers in understanding the Perkins&Will contract process and locations of templates, policies and other resources.
• Sends correspondence/communicates with clients, consultants & GC (confirming contract status, emailing comments, answering questions, etc.).
• Tracks insurance compliance for active consultant contracts and requesting updated certificates as needed.
• Query project planning system to find new projects for tracking.
• Manages and maintains contracts database/status log.
• Reports contract status to project managers regularly.
• Assists PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software.

Proficiencies and Skills

• Methodical and organized approach
• Shows initiative and ability to work well independently and with others
• Exhibits strong organization, attention to detail, and time management skills
• Able to pivot and have a “hands on” working style
• Able to work and interact with departments through the organization
• Knowledge of Deltek/Vantage preferred

Education

• A bachelor’s degree in finance, accounting, or a related field is required

Salary Range Information

We foster a culture that is diverse and inclusive and strive for pay practices that are fair, competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate’s qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits, and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay salary range for this position is between $82,000 and $110,000 commensurate with qualifications, experience, and location (Boston, New York, Philadelphia, Washington D.C.).

Equal Employment Opportunity Statement

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here, and employees will be covered by the laws of their local jurisdiction.

Pay Transparency Nondiscrimination Provision

Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.