Contracts Operations Specialist — CLM & Process Automation

Definium Therapeutics; United States; Remote; USD 75,000 - 85,000; Full time

Benefits offered by this job

100% paid health benefits

401(k) with company match

Flexible time off

Generous parental leave

Job summary

Definium Therapeutics is seeking a Contracts Operations Specialist to manage the contract lifecycle and CLM tooling, reporting to the Sr. Contracts Manager.

You will ensure data integrity, handle intake and execution tracking, and drive process improvements across legal operations. Ideal candidates bring 3+ years in contract administration or related roles, strong organization, and proficiency with MS Office and modern CLM platforms like Malbek.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 3 years of experience in contract administration, legal operations, procurement operations, or related.
• Experience supporting contract review, execution, records management, or CLM systems; Malbek preferred.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office apps (Excel, Word, PowerPoint, Outlook).
• Experience with AI-enabled tools or legal tech to improve CLM efficiency.
• Willingness to learn, grow, and take on increasing responsibility.

Responsibilities

• Contract Lifecycle Management and Administration: act as the primary administrator for CLM system and manage intake, routing, tracking, filing and signatures.
• Maintain contract repositories, metadata, naming conventions and supporting docs in line with dept. standards.
• Perform quality control reviews to ensure completeness, consistency and compliance.
• Support CLM enhancements, user adoption, workflow optimization and process improvements.
• Collaborate with cross-functional stakeholders to improve contracting processes and user experience.
• Reporting and Contract Operations: generate and maintain contract reports, dashboards and metrics.
• Monitor milestones, renewal dates and other key contractual obligations.
• Legal Department Support: manage shared mailbox and assist with templates, playbooks and training materials.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Willingness to learn

Experience with AI-enabled tools

Education

Bachelor's degree or equivalent experience

Tools

Malbek

Document management systems

Enterprise workflow tools

Job description

Definium Therapeutics is seeking a Contracts Operations Specialist to manage the contract lifecycle and CLM tooling, reporting to the Sr. Contracts Manager.

You will ensure data integrity, handle intake and execution tracking, and drive process improvements across legal operations. Ideal candidates bring 3+ years in contract administration or related roles, strong organization, and proficiency with MS Office and modern CLM platforms like Malbek.