Contracts Coordinator

City-of-Scottsdale; Scottsdale (AZ); On-site; USD 69,000 - 94,000; Full time

Benefits offered by this job

12 Paid Holidays

Vacation Accrual

Medical Leave Accrual

Medical, Dental, Vision Coverage

ASRS Retirement Plan

Tuition Reimbursement

Pet Insurance

Bilingual Pay

Wellness Incentives

Free Fitness Access

Job summary

City of Scottsdale’s Parks and Recreation Department seeks a Contracts Coordinator to support the creation and management of service, commodity, and performance contracts for parks, programs, and facilities.

The role requires balancing multiple priorities, ensuring accuracy, and coordinating with internal teams and vendors throughout the contract lifecycle. Starting salary offers and comprehensive benefits reflect the department’s commitment to public service excellence.

Qualifications

• High attention to accuracy and communication in a fast-paced public-service environment.
• Experience creating RFPs and IFBs, ensuring clarity and compliance with project goals.
• Ability to coordinate with internal teams to define scope of work and translate requirements into contract documents.

Responsibilities

• Support the creation, coordination, and maintenance of contracts for parks, programs, and facilities.
• Serve as the primary liaison to contracted vendors and warrantors.
• Manage the full contract lifecycle from initiation to award, tracking, and completion.
• Process contractor invoices and review for accuracy for timely payment.
• Meet with internal teams to define project scope, intent, and design requirements, aligning them with contract documents.

Skills

Customer service

Multi-priority handling

RFPs/IFBs

Scope definition

Contract lifecycle

Invoice processing

Vendor liaison

Vendor management

Document control

Education

High school diploma or GED

Job description

Scottsdale’s Parks and Recreation Department is powered by a team of dedicated professionals committed to delivering Simply Better Service for a World-Class Community. Every day, we enhance the quality of life for residents through exceptional facilities, memorable experiences, and public spaces that inspire civic pride.

We’re seeking a Contracts Coordinator who brings a sharp eye for detail, a passion for service, and a collaborative spirit. This role supports the creation, coordination, and maintenance of multiple service, commodity, and performance contracts that keep our parks, programs, and facilities operating at their best. Reporting to a Parks & Recreation Manager, you’ll work closely with staff across the department and serve as the primary liaison to contracted vendors.

If you take pride in accuracy, communication, and supporting high-quality public spaces, you’ll feel right at home here.

The ideal candidate brings experience in:

• Providing exceptional customer service, especially in a fast-paced, service-oriented environment.
• Balancing multiple priorities, deadlines, and contracts simultaneously with accuracy and accountability.
• Creating and evaluating Requests for Proposals (RFPs) and Invitations for Bids (IFBs), ensuring clarity, compliance, and alignment with project goals.
• Meeting with internal teams to define project intent, scope of work, and design requirements, translating operational needs into clear contract documents.
• Managing the full contract lifecycle, from initiation and coordination to award, tracking, and completion.
• Processing contractor invoices, reviewing for accuracy, and submitting for timely payment.
• Serving as a liaison to vendors, contractors, and warrantors, representing organizational interests with professionalism and clarity.
• Building and maintaining positive vendor relationships, ensuring expectations, timelines, and deliverables are clearly understood.
• Maintaining organized contract files and documentation, with strong attention to detail and compliance.

Anticipated starting salary for this position may be up to mid-point depending on candidate’s experience and internal equity. The full salary range is listed above and mid-point for this position is $81,577.60/annually.

The City of Scottsdale offers comprehensive benefits designed to support your personal and professional growth including:

• 12 Paid Holidays, including1 Floating Holiday
• Vacation Accrualstarting at10.3 hours per month, available for use as soon as it’s earned
• Medical Leave Accrualat8 hours per month, also available immediately after accrual
• Comprehensive Medical, Dental, and Vision Coverage, including behavioral health services
• City-Paid Basic Life Insuranceequal to one year of your annual salary, with optional supplemental coverage
• Participation in the Arizona State Retirement System (ASRS)— a defined benefit pension plan with mandatory employer and employee contributions currently at 12%, including long-term disability coverage
• Post-Employment Health Plan, employer contribution of $10 per pay period to employee's PEHP
• Supplemental Retirement Optionsthrough Nationwide (457 plan)
• Tuition Reimbursementup to $2,500 per yearto help you continue your education
• Pet Insuranceto help care for your animals
• Bilingual Pay Compensationfor eligible employees
• Employee Wellness Incentivesto support your health goals
• Free Accessto multiple city-owned fitness and recreational facilities

Please note:

• Be sure to check your email junk/spam folders regularly for possible notifications and/or self-schedule interview invitations from Governmentjobs.

Education and Experience

• High school diploma or General Educational Development (GED) equivalent.
• Three years of experience directly relating to contracts coordination within the scope of assignment.

Licensing, Certifications, and Other Requirements

• Must possess and maintain a valid, unrestricted driver's license with no major citations within the past 36 months prior to the start date. The Arizona Department of Motor Vehicles requires that out of state driver's licenses must be surrendered within 10 days of relocating to the State of Arizona. Note: Graduated Driver’s Licenses are considered restricted.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.

Selection Process

• Fingerprinting search of the national FBI Database
• Criminal Background screening
• Drug Screen
• 36-Month Motor Vehicle Department Records Check

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis. Depending upon the job classification, education may not be substituted for work experience.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an “otherwise qualified applicant” with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at 480-312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at 480-312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.