Contracts Coordinator

0090 Presbyterian System Services; New Mexico; Hybrid; USD 27,000 - 44,000; Full time

Benefits offered by this job

Comprehensive benefits package

Wellness program

Wellness rewards and incentives

Job summary

Presbyterian Healthcare Services is hiring a Contracts Coordinator to support the contracting process. The role is a critical in-person office function that handles administrative duties and triages communications for PHS Attorneys and the Legal Services team.

The position requires a high school diploma or GED with 5 years of legal admin/paralegal experience, strong Microsoft Office skills, and the ability to work under pressure while maintaining confidentiality and accuracy.

Qualifications

• 5 years experience in legal administrative or paralegal work at a legal office.
• Must be proficient in Microsoft Office; ability to compile reports, graphs, letters, memos, meeting minutes other related legal documents
• Requires excellent organizational and interpersonal skills.
• Ability to deal with all levels of staff and management within the organization as well as the public under sometimes stressful conditions.

Responsibilities

• Triage phone calls and other communications to provide appropriate guidance and further direction to callers, including redirection to other PHS departments such as Risk, Patient Complaints, Media, or PHS Legal counsel.
• Coordinates contract administration for the Presbyterian legal department.
• Serves as administrator for contract lifecycle management system and the generation of reports as needed.
• Must be able to understand legal documents and terminology such as parties to a contract, and basic contract terms at a high level.
• Communicate with department attorneys and carry out attorney direction on contracting.
• Coordinate contract documents through appropriate signature authority and to the vendor for execution for contracts assigned to Legal Department.
• Data entry and file management of all Legal Department contracts into the Contract lifecycle management System.
• Coordinate, with Supply Chain personnel, the operations of Contract lifecycle management System including trouble shooting problems reported by PHS staff, opening contract files, loading/updating contract related documents and archiving workflows/contract files as needed.
• Develop and maintain positive and external customer relationships by coordinating with other departments or function areas to resolve customer problems when necessary.
• Ensure quality, integrity and timeliness of the departmental reports.
• Continuously identify methods for automating office processes and improving department efficiency.
• Provide administrative support as needed to PHS General Counsel and Legal Team.
• Assist with other legal department needs as necessary.
• Work rapidly and accurately under pressure with attention to detail.
• Establish and maintain effective communications and presentation skills for all levels of the company, employees, patient and families, physicians, attorneys, insurance professionals, and people in all aspects of the community and business affiliations.

Skills

Legal administrative experience

Excellent interpersonal skills

Ability to work under pressure

Education

High School Diploma or GED

Some college preferred

Tools

Microsoft Office

Job description

Location Address: Remote Office Santa Fe, NM 87501

Compensation Pay Range: Minimum Offer $19.25 Maximum Offer $31.74

Now Hiring: Contracts Coordinator

Summary

The Contracts Coordinator is a critical in-person office role that supports the overall efficiency of the contracting process. The Coordinator has primary responsibility for providing administrative support and communication triage support to PHS Attorneys, the Legal Services Department Executive Assistant, Legal Contracts Manager, and reports to the Associate General Counsel. This role is entrusted with a high level of responsibility for maintaining confidential, sensitive, and privileged information. This role requires adaptability, flexibility, dependability and accountability; a high level of professionalism, attention to detail, and independent judgment. Strong analytical, interpersonal and organizational skills; multitask and work collaboratively with others and independently in order to accomplish goals.

Type of Opportunity: Full time

Job Exempt: No

Job is based: Remote Workers New Mexico

Work Shift: Days (United States of America)

Responsibilities

• Triage phone calls and other communications to provide appropriate guidance and further direction to callers, including redirection to other PHS departments such as Risk, Patient Complaints, Media, or PHS Legal counsel.
• Coordinates contract administration for the Presbyterian legal department.
• Serves as administrator for contract lifecycle management system and the generation of reports as needed Must be able to understand legal documents and terminology such as parties to a contract, and basic contract terms at a high level.
• Expected to successfully communicate with department attorneys and carry out attorney direction on contracting.
• Coordinate contract documents through appropriate signature authority and to the vendor for execution for contracts assigned to Legal Department.
• Data entry and file management of all Legal Department contracts into the Contract lifecycle management System.
• Coordinate, with Supply Chain personnel, the operations of Contract lifecycle management System including trouble shooting problems reported by PHS staff, opening contract files, loading/updating contract related documents and archiving workflows/contract files as needed.
• Develop and maintain positive and external customer relationships by coordinating with other departments or function areas to resolve customer problems when necessary.
• Ensure quality, integrity and timeliness of the departmental reports.
• Continuously identify methods for automating office processes and improving department efficiency.
• Provide administrative support as needed to PHS General Counsel and Legal Team.
• Assist with other legal department needs as necessary.
• Work rapidly and accurately under pressure with attention to detail.
• Establish and maintain effective communications and presentation skills for all levels of the company, employees, patient and families, physicians, attorneys, insurance professionals, and people in all aspects of the community and business affiliations.

Qualifications

• High School Diploma or GED, some college preferred.
• 5 years experience in legal administrative or paralegal work at a legal office.
• Must be proficient in Microsoft Office; ability to compile reports, graphs, letters, memos, meeting minutes other related legal documents
• Requires excellent organizational and interpersonal skills.
• Ability to deal with all levels of staff and management within the organization as well as the public under sometimes stressful conditions.

Benefits

• All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance, and other optional voluntary benefits.
• Wellness Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being.
• Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.

AA/EOE/VET/DISABLED.

PHS is a drug-free and tobacco-free employer with smoke free campuses.

Why work at Presbyterian?

As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.

About Presbyterian Healthcare Services

Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees— including more than 1600 providers and nearly 4,700 nurses. Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.

We're Determined to Support New Mexico's Well-Being | Presbyterian Healthcare Services Here, we’re committed to a different way to make a difference.

Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, nurses, employees, board members, and volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than one in three New Mexicans.

We are part of New Mexico's history and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.