Contracts Associate I

RTCA; Washington (District of Columbia); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Shift differential where applicable

Job summary

RTCA is seeking a Contracts Associate I to join our onsite team in Washington. You will process customer orders, maintain contract records, and coordinate review activities, ensuring accuracy and timely movement through the contract lifecycle.

The role requires strong organizational skills, attention to detail, and the ability to work cross-functionally in a manufacturing environment. ERP/MRP experience and familiarity with aerospace contracting are a plus.

Qualifications

• Strong organizational skills with attention to detail and document accuracy.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word).
• Strong written and verbal communication across departments.
• Ability to follow procedures and escalate when needed.
• Customer service, administrative, or document control experience is preferred.

Responsibilities

• Receive, review, and organize customer purchase orders, amendments, and contract documents.
• Maintain electronic contract files, revisions, and approval records.
• Verify purchase orders against quotations for pricing, quantities, delivery requirements.
• Route orders for internal review and track approvals and actions.
• Prepare routine order acknowledgments and maintain customer portals.
• Escalate discrepancies and missing information to senior personnel.
• Support contract reporting and other departmental administrative activities.

Skills

Organizational skills

Prioritization

Microsoft Office (Excel, Outlook, Word

Tools

ERP/MRP system

Job description

Job Description

Job Description

About RTCA:

RTCA is a precision aerospace and defense manufacturing group built on decades of hands-on machining expertise, with roots spanning more than 50 years. We support mission-critical commercial and government aerospace programs across North America through four U.S. Centers of Excellence operating as an integrated platform with 200+ CNC machines and a team of 500+ professionals. Unlike large organizations where roles can be narrow, RTCA offers hands‑on ownership and real visibility – you understand how your work supports the team, the operation, and the end customer. Our flat structure allows employees to take initiative, grow their skills, and have their contributions recognized, while still providing the stability, advanced technology, and meaningful work of an established aerospace manufacturer. At RTCA, we believe in teamwork, excellence, and delivering with pride.

One Team! One Mission!How You’ll Make an Impact:

The Contracts Associate I supports the Contracts team by processing customer orders, maintaining contract documentation, and coordinating contract review activities. This role helps ensure customer requirements are accurately captured, contract records are maintained, and orders move efficiently through the review process while supporting compliance with internal procedures.

What you’ll be doing as a Contracts Associate I:

• Working afull-time, onsiteposition at our Fife, WA location.
• Receive, review, and organize customer purchase orders, amendments, and contract documents.
• Maintain electronic contract files, document revisions, and approval records.
• Verify purchase orders against approved quotations for pricing, quantities, delivery, and customer requirements.
• Route orders for internal review and track approvals and open actions.
• Prepare routine order acknowledgments and maintain customer portals.
• Escalate discrepancies, unusual contract terms, or missing information to senior Contracts personnel.
• Support contract reporting and other departmental administrative activities.
• Performs other duties as assigned.

Required Qualifications (Education, skills and experience):

• Strong organizational skills with exceptional attention to detail and document accuracy.
• Ability to prioritize multiple assignments while meeting deadlines in a fast-paced manufacturing environment.
• Working knowledge of Microsoft Office applications, particularly Excel, Outlook, and Word.
• Strong written and verbal communication skills with the ability to work effectively across multiple departments.
• Ability to follow established procedures while recognizing issues that require escalation.
• Customer service, administrative, manufacturing, aerospace, order entry, or document control experience is preferred.
• Ability to maintain confidentiality while handling customer and contractual information.

Preferred Qualifications (Education, skills and experience):

• Previous experience supporting contracts, customer service, inside sales, purchasing, or program administration.
• Experience working within an ERP/MRP system.
• Familiarity with aerospace manufacturing, AS9100 environments, or government contracting requirements.
• Experience maintaining customer portals and electronic document management systems.
• Demonstrated ability to work independently while maintaining a high level of accuracy.
• Continuous improvement mindset with strong follow-through and accountability.

Compensation and Benefits:

• Medical, dental, and vision insurance coverage.
• Choice of medical plan options, including a no-cost employee-only coverage plan.
• HSA-eligible health plan with employer contributions.
• Basic and supplemental life insurance.
• Long-term disability coverage.
• 401(k) plan with up to a 6% QACA company match.
• Paid time off including vacation, sick time, and nine (9) paid company holidays.
• Shift differentials for applicable off-shifts.
• Discretionary bonus programs based on position and company performance.

The Contracts Associate I Compensation range

for onsite Washington applicants is $20-23 per hour commensurate with experience. Some shifts may include shift differential pay rates. Other site ranges may differ.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required.

RTCA is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Applicants wishing to receive information on RTCA’s Aff ... or those requiring a reasonable accommodation to participate in the application or interview process, should contact the RTCA Human Resources Department. Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to access or use our career center due to a disability may request a reasonable accommodation by contacting Human Resources.

Candidates will receive consideration without discrimination in accordance with Article 9, Chapter XVIII of the City of Los Angeles Municipal Code and applicable federal, state, and local laws.