Contracts Associate

Albany International Corp.; Salt Lake City (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Albany International Corporation in Utah is seeking a motivated, detail‑oriented individual to join our Contracts & Proposals team, supporting analysis and operations for delivering to customers. This entry‑level role is ideal for recent graduates or early‑career professionals who enjoy organizing information and working with enterprise systems.

You'll learn contract fundamentals, order management, SAP, data reporting, and cross‑functional collaboration while growing toward analyst or specialist

Qualifications

• Bachelor’s degree (any major welcome, including business, communications, data analytics, liberal arts, STEM, etc.)
• OR relevant professional experience in administrative, customer support, or business operations roles.

Responsibilities

• Review and enter incoming purchase orders and customer data with accuracy and timeliness.
• Manage sales orders, customer data, and basic order administration within enterprise systems (e.g., SAP).
• Assist with simple data reporting, tracking, and reconciliation (AR tracking, open-order status, data clean‑up).
• Monitor and update customer‑facing portals (order status, documentation uploads, etc.).
• Coordinate routine communications with customers and internal partners to ensure clarity and alignment.
• Support proposal activity for smaller, routine customer requests.
• Maintain organized records and documentation according to company standards.
• Assist with basic export/shipment-related paperwork (training provided).
• Collaborate with cross‑functional teams to ensure commitments are met.

Skills

Data organization

Communication

Problem solving

Attention to detail

Adaptability

Team collaboration

Excel proficiency

Education

Bachelor’s degree (any major welcome)

Relevant professional experience in admin/ops

Tools

SAP

Job description

We’re looking for a motivated, detail‑oriented individual to join our Contracts & Proposals team, facilitating the analysis and operations of how we deliver for our customers. This role is ideal for either early‑career professionals / recent college graduates who enjoy organizing information, working within enterprise systems, communicating with internal and external partners, and managing data, and seasoned professionals with a proven track record in this kind of position. No prior experience in contracts or aerospace is required, we’ll teach you everything you need to know.

This role is a launchpad: you’ll build skills in business operations, customer interaction, order management, enterprise tools, and the fundamentals of government and commercial contracting. Many team members grow quickly into analyst, specialist, or management tracks in Contracts or adjacent disciplines such as Finance, Program Management, Operations, or Supply Chain.

What You’ll Do:

• Review and enter incoming purchase orders and customer data with accuracy and timeliness.
• Manage sales orders, customer data, and basic order administration within enterprise systems (e.g., SAP).
• Assist with simple data reporting, tracking, and reconciliation (AR tracking, open-order status, data clean‑up).
• Monitor and update customer‑facing portals (order status, documentation uploads, etc.).
• Coordinate routine communications with customers and internal partners to ensure clarity and alignment.
• Support proposal activity for smaller, routine customer requests.
• Maintain organized records and documentation according to company standards.
• Assist with basic export/shipment-related paperwork (training provided).
• Collaborate with cross‑functional teams to ensure commitments are met.

What Makes You a Great Fit:

The “raw materials” of your skills and who you are matter more than your major or previous industry experience. You’ll thrive if you have:

• Strong communication skills and an approachable, professional demeanor.
• Initiative (you like figuring things out and improving processes).
• High proficiency in Microsoft Excel (pivot tables, VLOOKUP/xlookup, large data sets, basic reporting).
• Comfort navigating enterprise‑grade systems or learning new digital tools quickly.
• Strong organizational habits and attention to detail.
• Problem‑solving mindset and willingness to ask questions.
• A collaborative attitude and desire to grow a career in a business operations or contract‑related field.

What We’ll Teach You:

No prior contracts or aerospace knowledge is expected.

You’ll receive training and hands‑on experience in:

• Contract fundamentals (commercial & government).
• Our products, customers, and industry basics.
• SAP and related enterprise tools.
• Export documents and compliance basics.
• How proposals, pricing, and order management work in an advanced aerospace manufacturing environment.

Shift

Day

Experience/Education/Skills

.

Education Requirements:

• Bachelor’s degree (any major welcome, including business, communications, data analytics, liberal arts, STEM, etc.)
• OR relevant professional experience in administrative, customer support, or business operations roles.

Compensation:

Designed for fast learning, fast growth, and future career mobility.

Location Address

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Albany International Corporation is an Equal Opportunity Employer including Veterans and Disabled
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