Contracts and Purchasing Manager

City of Tigard; Portland (OR); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health and dental plans

Retirement plan

Paid time off

Public transit benefit

Job summary

City of Tigard is seeking a Principal Management Analyst to lead procurement operations, grant management, and contract administration within a dynamic municipal setting.

The role emphasizes modernization of purchasing policies, collaboration with senior leadership, and development of a high-performing team. A strong background in ERP and contract management is expected to ensure compliant, cost-effective, and transparent results.

Qualifications

• Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, finance, accounting, economics, or a related field, and five years of progressively responsible professional administrative and analytical experience in government.
• Two years of experience providing direct supervision, lead work, or team leadership.
• Experience in finance, budget, strategic planning, policy analysis, organizational development, and/or personnel management.

Responsibilities

• Lead Procurement Operations and Citywide Grant Management, overseeing procurement functions, solicitations, contracts, and the PCard system.
• Lead Complex, High-Impact Procurements, managing full lifecycle of public procurements for goods, services, and capital projects.
• Contract Administration: oversee selection, negotiations, and post-award administration of contracts and waivers, coordinating with legal counsel and City leadership.
• Modernize and Strengthen Purchasing Policies by updating procurement rules and procedures across the organization.
• Collaborate with department managers and city leadership, presenting contracts and updates, and supporting staff and public inquiries.

Skills

Procurement Operations

Grant Management

Contract Negotiations

Staff Supervision

Public Contracting Rules

ERP Systems

Education

Bachelor's degree in business or public administration

Tools

ERP Software

Contract Management Systems

Tyler Technologies

Job description

OUR PURPOSE

At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.

OUR VALUES

At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.

Examples of Duties

• Lead Procurement Operations and Citywide Grant Management: Manage the City’s core procurement functions, from solicitations and contracts to purchasing tools and staff support. This role oversees key programs like the City’s PCard system with opportunities to expand scope as City needs grow. You’ll ensure processes are compliant, efficient, and easy to use across all departments. You'll also support the development of a centralized grant management program by supervising a new Grants Administrator.
• Lead Complex, High-Impact Procurements: Manage the full lifecycle of public procurements for a wide range of goods, services, and capital projects – from professional services contracts and technology acquisitions to major infrastructure projects like supporting the City’s planned Police and Public Works Facility. You’ll ensure compliance with public contracting rules while delivering timely, cost effective, and transparent results.
• Contract Administration: Conducts selection and contract negotiations with suppliers. Consults with legal counsel as needed. Presents contract recommendations to City Council as required. Reviews, creates, maintains, administers, and executes purchase orders, contracts, change orders, and other documents and provides a link between department managers, leadership, and legal counsel. Reviews and authorizes requests to waive or exempt competitive procurements for transactions that may not require government body authorization. Supports emergency preparedness and incident procurement. Ensures post-award administration of contracts, including monitoring performance, scope, and end dates and renewals.
• Modernize and Strengthen Purchasing Policies: Drive updates to the City’s Public Contracting Rules and purchasing procedures. You’ll shape how departments engage with procurement, bringing clarity, consistency, and best practices across the organization.
• Collaborate at All Levels: Serve as a trusted resource for department business managers, directors and city senior leadership, and regularly present contracts and updates to City Council. You’ll also support front-line staff and respond to public and vendor inquiries, building trust and ensuring transparency at all levels throughout the City.
• Mentor and Build a High-Performing Team: Supervise a Purchasing Specialist in supporting procurement functions and administering the PCard program and a new Grants Administrator in building a centralized grant program. You'll guide their work, support professional development, and help integrate procurement and grants into a coordinated citywide function.
• Train and serve as primary point of responsibility for support on understanding procurement processes involving external vendors, including technical procurement processes within the city’s enterprise resource planning software (ERP). Develop training content and job aids to support city staff who are assigned roles within the procurement process.
• Please review the Principal Management Analyst for additional details about this job.

Minimum Qualifications

• Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, finance, accounting, economics, or a field related to the specific assignment AND
• Five (5) years increasingly responsible professional administrative and analytical experience in government, including experience in finance, budget, strategic planning, policy analysis, organizational development, and/or personnel management, AND
• Two (2) years of experience providing direct supervision, lead work, or team leadership.

Preferred Qualifications

• Two years’ experience working in a purchasing, procurement, contracting, or related function within a municipal, county, state, or federal government agency.
• Professional purchasing certification(s) through a nationally recognized association, such as Certified Public Purchasing Officer (CPPO), or Certified Professional Public Buyer (CPPB), or an equivalent certification.
• Demonstrated proficiency with Enterprise Resource Planning Software (ERP) and Contract Management Systems. Tyler Technologies.

Supplemental Information

Union: not applicable for this position

Schedule: Monday-Thursday general working hours are 7:30-6:00 pm but with some flexibility. This position can work remote up to 1 day per week after successful onboarding. The schedule will be determined prior to start date.

Benefits

• Choice of health and dental plans
• Generous retirement plan (non-PERS)
• City-paid HRA-VEBA
• Paid time off (PTO) program plus paid sick leave
• 11 paid holidays
• Life and disability insurance
• Universal transit pass through TriMet

This job classification is not represented by a union

01

• High School Diploma or Equivalent
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree or higher

02

• less than 3 years
• 3-4 years
• 4-5 years
• 5 or more years

03

• less than 1 year
• 1-2 years
• 2 or more years

04

This position plays a key role in updating purchasing policies and procedures across multiple departments. Please describe your experience leading policy or procedural changes in a public sector environment, including how you gained buy-in and ensured smooth implementation.

05

Describe your experience managing complex procurements, preferably in the public sector, including your approach to ensuring compliance with contracting rules while meeting project deadlines and budget goals. Please include an example of a challenging procurement you led and the outcome.

06

What is your experience with enterprise resource planning software and contract management systems?

• Required Question