Contracts and Compliance Officer

City of Cleveland; Cleveland (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Cleveland seeks a Contracts and Compliance Officer to coordinate departmental contract, procurement, legislative, and compliance activities. You will prepare, review, and process requests, resolutions, and related documents to move programs through the City’s processes.

You will liaise with departments, vendors, and consultants; track legislation, contracts, funding requests, and approvals; and maintain records and reports to ensure timely completion and compliance across projects.

Qualifications

• Requires an associate degree and related education.
• Two years of substitution for college education if needed.
• Three years of contract, procurement, or compliance experience.
• Knowledge of governmental contracting and laws preferred.
• Proficient in Microsoft Office.
• Valid Ohio Driver’s License required.

Responsibilities

• Coordinate contract, procurement, legislative, and compliance activities.
• Prepare and process legislative requests, summaries, and related documents.
• Develop and process RFPs, RFQs, bids, and contracts; obtain approvals.
• Liaise with City departments, vendors, and other entities on contracts and compliance.
• Monitor legislation, contracts, funding requests, approvals, and milestones.
• Maintain records and status reports and ensure timely completion.
• Assist with audits and responses for project information.

Skills

Government contracting

Legislative processes

Microsoft Office

Driver's license

Education

Associate’s Degree in related field

Tools

Microsoft Office

Job description

Contracts and Compliance Officer

Under administrative direction, coordinates and administers departmental contract, procurement, legislative, and compliance activities, including the preparation, processing, and monitoring of legislation necessary to authorize departmental programs, procurements, agreements, contracts, expenditures, and related actions.

Duties include, but are not limited to the following: Prepares, reviews, and processes legislative requests, legislative summaries, supporting documentation, Board of Control resolutions, Consultant Review Committee related documents, contract-related requests, funding documentation, and other materials required to advance departmental matters through the City's legislative and contracting processes.

Coordinates the development and processing of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), bids, professional service agreements, contracts, amendments, renewals, change orders, and other procurement and contracting documents. Ensures required documentation is complete and obtains appropriate departmental, City, and other required approvals.

Serves as liaison with appropriate City departments, boards, commissions, vendors, contractors, consultants and other entities regarding contract, legislative, procurement and compliance matters. Tracks legislation, contracts, procurement actions, funding requests, approvals, and related assignments from initiation through final disposition. Maintains records and status reports; identifies outstanding requirements and follows up as necessary to facilitate timely completion and compliance. Performs other related duties as required.

• Associate’s Degree in Business Administration, Public Administration, Finance, Procurement, Contract Management, or a related field is required.
• (Substitution: Two years of relevant experience may substitute for each year of college education lacking, or an equivalent combination, of training, education or experience.)
• Three years of experience in contract administration, procurement, legislative processing, compliance, public administration, or a related field is required.
• Knowledge of governmental contracting, procurement, legislative processes, and applicable federal, state, and local laws, ordinances, regulations, and administrative requirements is preferred.
• Must be proficient in Microsoft Office or comparable business software applications.
• Valid State of Ohio Driver’s License required.

Additional Essential Duties and Responsibilities

• Administers and monitors assigned projects following contract execution through completion and close-out.
• Reviews financial, contractual, and project documentation for compliance with applicable requirements.
• Monitors project expenditures, funding balances, required documentation, and project milestones.
• Assists with the administration and monitoring of projects funded through federal, state, local, and other public funding sources.
• Prepares, reviews, and maintains project records, reports, correspondence, and other compliance documentation.
• Provides technical assistance and guidance to project participants regarding program, contractual, and documentation requirements.
• Collaborates with Fiscal, Compliance, Housing, Legal, Project Management, and other City staff on project and compliance matters.
• Assists with audits, monitoring activities, reporting requirements, and responses to requests for project information.
• Assists with audits, monitoring activities, reporting requirements, and responses to requests for project information.
• Knowledge, Skills, and Abilities Assists with audits, monitoring activities, reporting requirements, and responses to requests for project information.
• Knowledge of principles and practices of contract administration, compliance, project monitoring, and financial documentation.
• Knowledge of applicable laws, regulations, policies, and procedures related to public programs and funding.
• Ability to review and interpret contracts, financial records, reports, and other documentation.
• Ability to organize and manage multiple projects, priorities, and deadlines.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.