Contracts Analyst

SAN-Joaquin-Count; French Camp (CA); On-site; USD 84,000 - 103,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Job summary

San Joaquin General Hospital is seeking a Contracts Analyst to perform analytical and administrative work in contract development, monitoring, and contractor oversight.

The role includes reviewing contractors, ensuring program compliance, and supporting employment, training, and social service contracts. Opportunities to mentor residents exist in a strongly collaborative team environment.

Qualifications

• Graduation from an accredited four-year college or university with a major in business or related field.
• AND EITHER PATTERN I: One year of experience in budgetary, systems, financial, personnel or other administrative analytical work.
• OR PATTERN II: Three years of experience in the delivery of client services in a social service system as a social worker, journey level eligibility worker or journey level case manager.

Responsibilities

• Develops requests for proposals for training or services to meet community needs.
• Develops and writes competitive procurement instruments for training or services.
• Conducts pre-bid orientation and technical assistance meetings.
• Reviews proposals for compliance with standards and develops and participates in selection process.
• Negotiates cost, scope, and standards.
• Writes contracts and prepared documents for approval.
• Notifies vendors of contract requirements, reporting requirements and standards.
• Develops monitoring tools, handbooks and monitoring plans.
• Performs ongoing management of assigned contracts through review of periodic reports, site visits and audits of facilities and records for fiscal and program compliance and progress toward contract goals.

Skills

Contract negotiation

Budgeting

Data analysis

Written and oral communication

Education

Bachelor's degree in business, public administration, sociology, psychology, planning or closely related field

Job description

This examination is being given to fill one vacancy at San Joaquin General Hospital and to establish an eligible list to fill future vacancies throughout the county. Please be advised that Human Resources will only be accepting online applications for this recruitment. Resumes and paper applications will not be accepted in lieu of an online application. A completed application must be received online by the final filing deadline.

NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.

Human Resources

44 N San Joaquin St

Third Floor, Suite 330

Recruitment

0826-RB6510-01

ANNUAL BASE SALARY

$7,561.24-$9,190.74 Monthly

contracts analyst

0826-RB6210-01

The Hospital

• Level II Trauma Center
• Certified Stroke Center
• Strongly collaborative team environment, with a focus on partnership
• Opportunities to mentor residents

The Community

• Enjoy the benefits of the Bay Area while living in the simplicity of the northern Central Valley
• Easy access to beautiful parks, outdoor activities, and family friendly recreation; boating, camping, fishing
• Tons of local and nearby festivals and events ranging from art, museum, music, to sports

about this opportunity

Contracts Analyst is the journey level classification in the series. Employees in this position perform responsible analytical and administrative work in the development and monitoring of contracts, the review and selection of contractors, the monitoring of contract compliance for a variety of employment, training and social service programs, and provide technical advice and support to contractors.

Typical Duties and responsibilities:

• Develops requests for proposals for training or services to meet community needs.
• Develops and writes competitive procurement instruments for training or services.
• Conducts pre-bid orientation and technical assistance meetings.
• Reviews proposals for compliance with standards and develops and participates in selection process.
• Negotiates cost, scope, and standards.
• Writes contracts and prepared documents for approval.
• Notifies vendors of contract requirements, reporting requirements and standards.
• Develops monitoring tools, handbooks and monitoring plans.
• Performs ongoing management of assigned contracts through review of periodic reports, site visits and audits of facilities and records for fiscal and program compliance and progress toward contract goals.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited four-year college or university with a major in business, public administration, sociology, psychology, planning or closely related field.

AND EITHER PATTERN I

Experience: One year of experience in budgetary, systems, financial, personnel or other administrative analytical work.

OR PATTERN II

Experience: Three years of experience in the delivery of client services in a social service system as a social worker, journey level eligibility worker or journey level case manager.

FOR BOTH PATTERNS

Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis.

License: Possession of a valid California Driver's.

San Joaquin County is also an eligible employer for the Public Service Loan Forgiveness program.

The County offers an excellent benefits plan which includes a county contribution to health insurance, dental and vision insurance plans.

For additional information please visit:

https://www.sjgov.org/department/hr/programs- services/benefits

KNOWLEDGE

Principles and practices of social service programs; principles of public administration; basic principles of budgeting, accounting and record keeping; principles and practices of developing, writing and negotiating contracts; general philosophy and regulations of contemporary social service, and employment and training programs; project planning, development and implementation; report writing; methods of research and statistical gathering, analysis and presentation; applicable laws, rules, and regulations.

ABILITY

Interpret, explain and apply complex rules and regulations, departmental policy and contract provisions; negotiate and write contracts; gather, analyze and present data; prepare and analyze budgets and financial records; develop and maintain effective working relationships with coworkers, governmental officials and agencies and private industry; communicate effectively both orally and in writing.

PHYSICAL/MENTAL REQUIREMENTS

Mobility-Frequent operation of a computer, sitting for long periods; occasional standing, walking, pushing, pulling, bending, squatting, driving; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Dexterity-Occasional holding, reaching, grasping, repetitive motion; frequent writing; Hearing/Talking-Frequent hearing normal speech, hearing/talking on the telephone, talking in person; occasional hearing faint sounds and talking over an amplified system; Emotional/Psychological-Frequent decision making, concentration, and public contact; occasional working weekends/nights/overtime; Environment-Occasional noise.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) .

ADA Accommodations

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

The County offers an excellent benefits plan which includes a county contribution to health insurance, dental and vision insurance plans.

Selection Procedures

• Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
• Oral Exam: The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
• Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list.
• Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process.

All candidates participating in a San Joaquin County examination are required to complete the exam independently and without the use of external resources. Under San Joaquin County Civil Services Rules and Government Code 31114 and 31115, the use of any outside assistance is strictly prohibited. This includes, but is not limited to, assistance from other individuals, searching for answers online, or using artificial intelligence tools such as ChatGPT or other chat-based technologies.

Online exams must be completed in one sitting and can only be taken once. Candidates will have access to an online exam within the allotted time only. A steady internet connection is highly recommended. The allotted time will continue if a candidate closes the window or gets disconnected. Once the allotted time expires, access to the exam will be unavailable.

Microsoft is no longer supporting Internet Explorer. Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams.

Candidates that do not have access to a computer can contact the Human Resources office for information on accommodations.

Veteran’s Points

Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination.

Acceptable wartime service dates:

• September 16, 1940 to December 31, 1946
• June 27, 1950 to January 31, 1955
• August 5, 1964 to May 7, 1975
• Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation.

Eligible Lists

Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established.

Certification/Referral

Names from the eligible list will be referred to the hiring department by the following methods.

Physical Exam

Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

Pre-Employment Drug Screening Exam

Some classifications require a new employee successfully pass a pre‑employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen.

Employment of Relatives

Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when;

• They are related to the Appointing Authority or
• The employment would result in one of them supervising the work of the other.

Proof of Eligibility

If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.