Contracts Administrator

Perr&Knight; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life insurance

401K with matching Company contribuirt

PTO

Community Support Program including VT

Employee Recognition Program

Job summary

Perr&Knight is seeking a Contracts Administrator to manage the full contract lifecycle, liaising with external legal counsel and internal stakeholders to ensure accurate records and efficient processes. The role emphasizes meticulous review, version control, and timely execution of client agreements.

You will develop training materials on contracting processes and review external invoices, supporting compliance and operational excellence.

Qualifications

• 3+ years of experience in contract administration, legal operations, or a related role.
• Working knowledge of legal terminology, contract structures, and standard agreement provisions.
• Ability to work independently with sound judgment, including recognizing when to elevate issues or seek guidance from management or legal counsel.
• Exceptional attention to detail and organizational skills, with a proven capacity to manage multiple priorities and a high volume of contracts effectively.
• Excellent communication skills, engaging confidently and professionally with clients, executives, and legal professionals.
• Proficiency in Microsoft Office Suite, particularly Microsoft Word, including advanced use of track changes, comments, and document version control.

Responsibilities

• Leading and optimizing the full contract lifecycle, driving precise and efficient execution of client contracts in compliance with company policies.
• Coordinating internal and external reviews and approvals to advance agreements to execution, tracking agreement status, outstanding items, and responses to support timely completion.
• Serving as the primary liaison with external legal counsel regarding client contracts.
• Overseeing version control, draft circulations, and redlining throughout the contract negotiation process; identifying non-standard contractual terms and provisions and escalating concerns appropriately.
• Maintaining accurate and up-to-date contract records within the internal contract management system, including monitoring expiration dates and keeping contracts current.
• Managing and updating legal agreement templates and implementing efficient processes for contract review, approval, and execution.
• Developing and maintaining training materials and resources related to internal contracting processes, providing annual training to internal stakeholders.
• Reviewing and approving external legal counsel invoices, ensuring expenses are accurately allocated to the appropriate client or project.

Skills

Excellent communication skills

Independent work

Attention to detail

Organizational skills

Legal terminology knowledge

Tools

Microsoft Word (Track Changes)

Microsoft Office Suite

Job description

• Friendly, dynamic work environment - Includes certification as a Great Place to Work® (six years in a row!) along with Climate Neutral Status
• Flexible Work Program
• Clear opportunities for career progression
• Company-funded professional educational program
• Visible management commitment to our company core values of: Diversity & Inclusion, Environmental, Community and Employee Wellbeing, Excellent Work Product, Innovation, Integrity and Superior Customer Experience
• Generous benefits including:
  • Medical, dental, and vision insurance
  • Company-paid life insurance
  • 401K with matching Company contributions
  • PTO
  • Community Support Program including VTO and donations with Company match
  • Employee Recognition Program

What We'll Bring to the Table:

• Friendly, dynamic work environment - Includes certification as a Great Place to Work® (six years in a row!) along with Climate Neutral Status
• Competitive salary
• Flexible Work Program
• Clear opportunities for career progression
• Company-funded professional educational program
• Visible management commitment to our company core values of: Diversity & Inclusion, Environmental, Community and Employee Wellbeing, Excellent Work Product, Innovation, Integrity and Superior Customer Experience
• Generous benefits including:
  • Medical, dental, and vision insurance
  • Company-paid life insurance
  • 401K with matching Company contributions
  • PTO
  • Community Support Program including VTO and donations with Company match
  • Employee Recognition Program

The Contracts Administrator is responsible for managing the contract lifecycle, ensuring company processes are followed, liaising with external legal counsel, maintaining accurate contract records and templates, and supporting internal stakeholders through streamlined contract processes and training.

What You'll Be Doing:

• Leading and optimizing the full contract lifecycle, driving precise and efficient execution of client contracts in compliance with company policies
• Coordinating internal and external reviews and approvals to advance agreements to execution, tracking agreement status, outstanding items, and responses to support timely completion
• Serving as the primary liaison with external legal counsel regarding client contracts
• Overseeing version control, draft circulations, and redlining throughout the contract negotiation process; identifying non-standard contractual terms and provisions and escalating concerns appropriately
• Maintaining accurate and up-to-date contract records within the internal contract management system, including monitoring expiration dates and keeping contracts current
• Managing and updating legal agreement templates and implementing efficient processes for contract review, approval, and execution
• Developing and maintaining training materials and resources related to internal contracting processes, providing annual training to internal stakeholders
• Reviewing and approving external legal counsel invoices, ensuring expenses are accurately allocated to the appropriate client or project

What You'll Bring to the Table:

• 3+ years of experience in contract administration, legal operations, or a related role
• Working knowledge of legal terminology, contract structures, and standard agreement provisions
• Ability to work independently with sound judgment, including recognizing when to elevate issues or seek guidance from management or legal counsel
• Exceptional attention to detail and organizational skills, with a proven capacity to manage multiple priorities and a high volume of contracts effectively
• Excellent communication skills, engaging confidently and professionally with clients, executives, and legal professionals
• Proficiency in Microsoft Office Suite, particularly Microsoft Word, including advanced use of track changes, comments, and document version control

About Perr&Knight:

For over 30 years, Perr&Knight has provided exemplary insurance consulting and software solutions to the property & casualty and life, accident & health industries. Services include actuarial consulting, risk strategies & solutions, applied AI consulting, product development, insurance policy and forms consulting, regulatory compliance, compliance and operational assessments/training, state filings, licensing, technology consulting, statistical reporting, data services, predictive analytics, and bureau monitoring & maintenance. Software includes StateFilings.com, the leading cloud-based state filings management solution. With offices nationwide and more than 150 insurance professionals, including 30+ credentialed actuaries, Perr&Knight is among the largest independent actuarial and insurance consulting firms in the United States.

Our mission as an actuarial and insurance operations consulting firm is to provide extraordinary value to our clients by offering innovative and unique solutions to complex challenges they face while providing a positive and motivating work environment for our employees that respects diversity and recognizes ingenuity and hard work.

Perr&Knight is an equal opportunity employer and committed to inclusion and diversity. Perr&Knight does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex/gender, sexual orientation, gender identity, marital status, physical or mental disability, Veteran status, or other legally protected characteristics. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Perr&Knight will also provide reasonable accommodation to qualified individuals with disabilities, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email [e-mail]