CONTRACTS ADMINISTRATOR

The Scripps Research Institute; San Diego (CA); Hybrid; USD 77,000 - 90,000; Full time

Benefits offered by this job

Employer contributed retirement plan

Health and welfare plans

Flexible Spending Accounts

Vacation and sick leave

On-site parking

Job summary

The Scripps Research Institute in La Jolla, CA is seeking a Contracts Administrator to support the Office of Technology Development. You will process and track OTD and Legal contracts, maintain digital files in Inteum, and assist with licensee/partner compliance.

Requirements include a JD or related degree and at least 3 years in contracts management or as a paralegal, plus strong analytical, organizational, and communication skills.

Qualifications

• 3+ years of contracts management or paralegal experience.
• Ability to read, analyze and draft contracts accurately.
• Excellent written and verbal communication, and strong organizational skills.

Responsibilities

• Process and track Confidential Disclosure, Material Transfer, Collaboration, and Data Use agreements and other OTD/Legal contracts.
• Review, draft, and negotiate contracts with internal and external partners.
• Maintain and update Inteum (database) and the OTD portal; attach related documents.
• Prepare reports and format documents to department specifications.
• Coordinate with licensing and transactions teams on compliance and progress reporting.
• Work onsite four days per week with one remote day, as needed.

Skills

Analytical thinking

Attention to detail

Verbal and written communication

Organizational skills

Teamwork / collaboration

Confidential information handling

Education

JD or Bachelor's degree in related field

Tools

Microsoft Office

Inteum

OTD portal

Job description

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr-Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: Contracts Administrator

POSITION SUMMARY:

The Contracts Administrator provides contract management support as part of the Office of Technology Development (OTD) and interacts with other departments within Scripps Research and entities outside Scripps Research. This role processes and tracks various OTD and Legal contracts, develops and manages digital files and databases, assists OTD with administrative needs associated with licensee/partner compliance, and supports documentation and reporting of technology disclosures.

RESPONSIBILITIES AND DUTIES:

• Works with faculty, staff and other Scripps Research departments to facilitate requests, processing, and execution of Confidential Disclosure Agreements, Material Transfer Agreements, Collaboration Agreements, Data Use Agreements and other OTD agreements.
• Responsible for reviewing, drafting, and negotiating Confidential Disclosure Agreements, Material Transfer Agreements, Collaboration Agreements, Data Use Agreements and other OTD and Legal agreements.
• Assists Licensing and Transactions team with administrative needs associated with licensee/partner compliance in contractual matters including tracking and sourcing progress reports.
• Updates and tracks multiple agreements in Inteum (database) and OTD portal, ensuring transaction activity is documented and reported and related documents are attached.
• Actively evaluates, documents and improves processes and workflows as needed.
• Serves as a point of contact for OTD portal and OTD email inboxes, including communications and training of lab administrators and other users.
• Prepares ad hoc reports and other documents; edits, proofreads, and formats reports and other documents to department specifications.
• Maintains and manages all department files and processes a variety of general and complex correspondence.
• Participates and presents information in staff meetings.
• Other duties as assigned.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• JD, Bachelor's degree in related field or equivalent job experience.
• Minimum of 3 years of contracts management or paralegal experience required.
• Ability to read and understand contracts, analyze and identify issues within contracts and process transactions in a timely and consistent manner.
• Exceptional analytic capabilities and attention to detail; particular emphasis on ability to accurately cross-reference agreements, inventions and inventor information.
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Database knowledge and experience; aptitude and willingness to learn new systems and improve systems.
• Excellent verbal and written communication skills.
• Strong organization skills and ability to prioritize and manage multiple projects independently.
• Proven ability to manage a complex, high-volume portfolio and meet competing deadlines with sound judgment and attention to detail.
• Collaborative and service-minded, with the ability to manage shifting priorities while keeping a professional demeanor with colleagues, research staff, and external parties.
• Demonstrated diplomacy and ability to maintain confidential information.
• While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.

COMPENSATION:

The expected hiring range for this position is $76,500 to $90,000/annually, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.