Contracts Administrator

Bart & Associates, LLC; McLean (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

Bart & Associates, LLC seeks a detail-oriented Contracts Administrator with experience in U.S. Government contracting to support contract management and compliance across the contract lifecycle.

You will work with senior contracts staff, program teams, and business development to ensure documentation, reporting, and compliance with FAR/DFARS and related requirements. Responsibilities include drafting and reviewing contracts, maintaining compliance records, coordinating with COs/CORs, and

Qualifications

• Bachelor's degree in business administration, Government Contracting, Legal Studies, or a related field.
• 1–3+ years of federal contract administration or a related role (DoD, DHS, or federal agencies a plus).

Responsibilities

• Support contract administration across all phases: pre-award, award, modifications, execution, closeout.
• Prepare, organize, and maintain contractual documentation (modifications, correspondence, trackers, compliance records).
• Assist in drafting and reviewing contracts, subcontracts, NDAs, and teaming agreements under senior staff guidance.
• Review solicitations, RFPs, and SOWs to identify key terms, requirements, and risks.
• Assist with proposal review by examining terms, gathering cost/pricing inputs, and assembling packages.
• Coordinate with Government Contracting Officers, CORs, and primes/subcontractors as needed.
• Ensure compliance with FAR, DFARS, agency supplements, ITAR, and related statutes.
• Provide administrative support to program management, procurement, finance, and business development.
• Monitor deliverables, deadlines, funding levels, and reporting requirements.
• Identify and track potential contractual risks; escalate appropriately.
• Assist in audits, data calls, and compliance reviews by federal agencies or internal stakeholders.
• Prepare and deliver internal training on contract procedures and compliance best practices.

Skills

Attention to detail

Organizational skills

Communication skills

FAR/DFARS knowledge

MS Office proficiency

Education

Bachelor's degree in business administration or Government Contracting

Tools

MS Office

Contract management systems

Job description

Contracts Administrator

At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value - not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We'd love for you to join our team!

Job Summary

We are seeking a detail-oriented Contracts Administrator with experience in U.S. Government contracting to support contract management and compliance activities throughout the contract lifecycle. Working closely with senior contract professionals, program teams, and business development, the Contracts Administrator will assist in contract preparation, documentation, reporting, and coordination efforts. This role ensures compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other federal requirements while helping maintain B&A's contractual and financial integrity.

Responsibilities

• Support contract administration activities across all phases, including pre-award, award, modifications, execution, and closeout.
• Prepare, organize, and maintain accurate contractual documentation, such as modifications, correspondence, deliverable trackers, and compliance records.
• Assist in drafting and reviewing contracts, subcontracts, NDAs, and teaming agreements under the guidance of senior contracts staff.
• Review solicitations, RFPs, and SOWs to identify key terms, requirements, and potential risks.
• Support proposal development by assisting with review of terms and conditions, gathering cost/pricing inputs, and assembling proposal packages.
• Coordinate with Government Contracting Officers (COs), CORs, and prime or subcontractor partners as needed.
• Help ensure compliance with FAR, DFARS, agency supplements, ITAR, and relevant statutes.
• Provide administrative and contractual support to program management, procurement, finance, and business development teams.
• Monitor contract deliverables, deadlines, funding levels, and reporting requirements to ensure accurate and timely execution.
• Assist in identifying and tracking potential contractual risks or issues, escalating as appropriate.
• Support audits, data calls, and compliance reviews conducted by federal agencies or internal stakeholders.
• Help prepare and deliver internal training materials related to contract procedures and compliance best practices.

Education and Experience

• Bachelor's degree in business administration, Government Contracting, Legal Studies, or a related field.
• 1-3+ years of experience in federal contract administration or a related role (experience with DoD, DHS, or federal agencies is a plus).

Required Skills

• Ability to manage multiple tasks and priorities with strong attention to detail.
• Excellent organizational, communication, and problem-solving skills.
• Understanding of FAR, DFARS, and foundational government contracting principles.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Proficiency with Microsoft Office Suite and relevant business or contract management systems.

Desired Skills

• NCMA certification (e.g., CAPA, CFCM, CCCM) or interest in pursuing certification.
• Familiarity with cost-reimbursable, fixed-price, T&M, and IDIQ contract types.
• Exposure to DCAA/DCMA auditing processes and general compliance requirements.
• Experience supporting subcontract administration and flow-down requirements.

Physical & Work Environment Requirements

Employees must be able to perform the essential functions of this position, with or without accommodation.

• Ability to remain stationary for extended periods while working at a computer.
• Frequently operate standard office equipment, including computers and telephones.
• Ability to communicate effectively in person, by telephone, video conference, and email.
• Occasionally move about the office and lift up to 20 pounds.
• Ability to work the assigned schedule with regular and reliable attendance.
• Ability to travel up to 10% as required.

More About B&A

Notable Clients

B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A's 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A's offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 Form to confirm work authorization.