Contracts Administrator

Ghafari; Dearborn (MI); Presencial; USD 60.000 - 86.000; Jornada completa

Descripción de la vacante

Ghafari Associates in Dearborn, MI is seeking a Contracts Administrator to manage subconsultant contracts, amendments, and correspondence, ensuring timely processing and strict compliance with company guidelines. You will coordinate with internal and external teams and maintain accurate contract records.

The role includes tracking insurance certificates, supporting business licenses, and sustaining collaboration across fast-paced construction projects.

Formación

• Bachelor’s degree in Accounting, Finance, Business Administration or related field.
• 2+ years providing administrative support in a contract environment (construction industry preferred)
• Proficient in Microsoft Office and contract tracking tools.
• Experience with Deltek and AIA contracts software preferred

Responsabilidades

• Prepare, review, process, analyze, and track subconsultant contracts, amendments, and correspondence.
• Coordinate and communicate contract terms with internal and external stakeholders.
• Maintain contracts database and monitor expiration dates.
• Review insurance certificates and assist with business licenses as needed.
• Ensure compliance with Ghafari policies and project requirements.

Conocimientos

MS Office Suite

Communication

Organization

Confidentiality

Attention to detail

Educación

Bachelor’s degree in Accounting, Finance, Business Administration or related field

Herramientas

Deltek

AIA contracts software

Descripción del empleo

Job Description:The Contracts Administrator is responsible for preparing, reviewing, processing, analyzing, and tracking of subconsultant contracts, revisions, and contractual correspondence for the company. This position ensures that all contractual terms are processed in a timely and accurate manner and ensures compliance with the established guidelines and procedures. In addition, this position coordinates and communicates agreements with internal and external customers as appropriate.Essential Job Duties and responsibilities:Contracts Administration/InsuranceSets up and monitors, contract lifecycle activity in the appropriate tracking systemProcesses, reviews and coordinates contracts, amendments, exhibits and correspondence for various types of subconsultant agreementsCreates subconsultant agreements within the guidelines of Ghafari’s policiesReviews potential new subconsultants to determine if they are qualified based on proper insurance coverage for the project requirementsTrack subconsultant contracts and insurance informationReviewing and analyzing letters, contracts, and legal documents to ensure compliance with Ghafari's guidelines for contract review, corporate policies and project requirements.Ensures activity/contracts have been properly authorized and that all terms and conditions are accurately captured in the appropriate tracking systemResponds to requests from internal and external customers and ensures all appropriate actions are taken and/or communicated to the appropriate personnel accurately and timelyMaintains contracts database and monitoring agreement expiration dates.Review annual insurance renewal lists from insurance carrier and distributes Certificates of Insurance as appropriatePerform other duties as assignedBusiness Licenses (Assist as needed)Obtain business licenses as requested by branches for service orders and contractsMaintain business license logCalculate and renew annual, semi-annual, and quarterly business licensesEmployment QualificationsEducation/Experience:Bachelor’s degree in Accounting, Finance, Business Administration or related field preferred2+ years providing administrative support in a contract environment (construction industry preferred)Skills, Knowledge & AbilitiesProficient in Software/Computer programs and equipment.Microsoft Office Suite (Word, Excel, PowerPoint, etc.)Experience with Deltek software preferredExperience with AIA contracts software preferredAbility to work with highly sensitive and confidential materials and the ability to maintain confidentiality in all situationsDetailed oriented, with a high degree of accuracyExcellent organizational skillsExcellent communication skills, both written and verbalAbility to work accurately and quickly in a fast pace environmentAbout UsAt Ghafari Associates, we don’t just design buildings—we help shape the future of the industries we serve. As a global leader in architecture, engineering, and consulting, we partner with clients to deliver forward-thinking solutions that transform how people work, manufacture, and connect.Our strength lies in our people. We bring together curious minds, technical experts, and creative problem-solvers who thrive on collaboration and innovation. Whether supporting major industrial programs or advancing federal and commercial projects, our teams are empowered to make a meaningful impact—both for our clients and within our communities.We are committed to investing in our employees’ financial, physical, and emotional well-being, as well as their professional growth. Through robust training, licensure support, internships, mentorships, and tuition reimbursement, we provide the resources our people need to build rewarding careers while making a lasting difference in the communities we are proud to call home.Ghafari Associates is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local laws. As a federal contractor, Ghafari Associates maintains affirmative action programs for individuals with disabilities and protected veterans in accordance with applicable laws.Pay TransparencyGhafari Associates will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.AccommodationGhafari Associates is also committed to providing reasonable accommodation to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position, you may also apply for positions in the following ways:By fax at: 313.436.8624, Attn: Human ResourcesBy mail at: 17101 Michigan Ave., Dearborn, MI 48126, Attn: Human ResourcesIn person at: 17101 Michigan Ave., Dearborn, MI 48126By email at: [e-mail] there are any questions about the accommodations offered above, please contact 313.441.3000 for assistance.