Contracts Administrator

Doyon Limited; Anchorage (AK); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

FEHB plans

401(k) match

Disability insurance

Life insurance

EAP

Job summary

Fairweather, a Doyon company, is seeking a Contracts Administrator to manage setup and entry of completed agreements into Santos systems and convert contracts into SAP and Coupa formats. This role supports the Supply Chain by ensuring accurate data transfer from contracts in both physical and electronic forms.

You will work with Contract Specialists to maintain data integrity for Santos contract requirements and ensure timely processing.

Qualifications

• Bachelor’s degree in business or related field or related experience.

Responsibilities

• Loading of complex data sets into SAP and entry to appropriate system.
• Translate contract details into requisition forms for materials and services.
• Monitor spend against approved agreements and take appropriate action.
• Prepare contract spend reports as requested.
• Close contracts in SAP / Coupa in accordance with company policy.

Skills

Data entry

SAP

Coupa

Contract management

Education

Bachelor’s degree in business or related field

Tools

SAP

Coupa

Job description

Contracts Administrator

About Fairweather

Fairweather is a trusted service provider in Alaska, delivering specialized solutions in remote and Arctic environments. Our mission is to support operations with safety, integrity, and excellence. We offer a dynamic and inclusive work environment, ensuring our employees are equipped with the tools and support needed for success.

Why You Should Work for Us

• Competitive compensation and benefits package


• Supportive and collaborative work culture


• Opportunities for professional development and career growth


• Commitment to employee safety and well-being

Total Rewards & Benefits

• Medical Coverage: Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision


• Retirement Plan: 401(k) up to 4% company match.


• Insurance: Short-term and long-term disability, life insurance, and voluntary supplemental coverage


• Employee Assistance Program (EAP): Free counseling and support services


• Paid Holidays: Observance of major federal holidays


• Flexible Spending Accounts: Health and dependent care options

JOB DESCRIPTION

The Contract Administrator is responsible for the set up and entry of completed agreements into Santos’s systems and will perform a key role in Supply Chain by converting agreements and contracts into SAP and Coupa compatible formats as required. This work entails extracting relevant data from contracts in physical or electronic form and accurately transferring it to SAP / Coupa in accordance with established process.

This role works closely with the Contract Specialists to ensure data integrity to support Santos contract requirements in a timely manner.

Key Accountabilities & Responsibilities

• Loading of complex data sets into SAP, compilation of supplier price books and entry to appropriate system


• Update Contracting system and folders with required documentation, ensuring Santos Technical Standards are met and adhered to.


• Translate contract details into requisition form for both materials and services.


• Monitor spend against approved agreements and take appropriate action to address.


• Prepare contract spend reports as requested.


• Close contracts in SAP / Coupa in accordance with company policy.

Formal Requirements

• Bachelor’s degree in business or related field or related experience

WORKING ENVIRONMENT

The majority of work takes place in a remote, field environment on Alaska’s North Slope with a diverse group of individuals, each with distinct roles, personalities, and skills.

PHYSICAL DEMANDS

The work is mostly sedentary and may occasionally require walking, standing, bending, and carrying items weighing up to thirty pounds.

REASONABLE ACCOMMODATION

It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT

Fairweather is a Doyon company. As such, it grants preference to qualified Doyon Shareholders first and, second, to qualified shareholders of other Alaska Native corporations that grant a similar preference, in all phases of employment and training, including, but not limited to, hiring, promotion, layoff, transfer, and training.

Equal Opportunity Statement

Fairweather is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an \"at will\" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.