Contract to Perm Collections Specialist (Remote)

Naviga Recruiting & Executive Search; Houston (TX); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

100% Remote

Temp-to-Perm Opportunity

Job summary

Naviga Recruiting & Executive Search is partnering with a leading global business law firm to find a detail-oriented Collections Specialist. This temp-to-hire role is fully remote, reporting to the Sr.Collections Manager, and focuses on onboarding, payment processing, and financial reporting for a demanding legal environment.

The ideal candidate has 5+ years in accounting/collections, law firm experience, and proficiency with Aderant and Chrome River.

Qualifications

• Minimum of 5 years in a professional accounting role, focusing on collections, accounts receivable or financial administration.
• Previous experience in a law firm environment is preferred.
• High school diploma or GED required; an Associate’s degree is preferred.
• Intermediate MS Word and Excel skills; proficiency with Aderant and Chrome River is required; Experience with Workday, PayPal and ARCS is desirable.

Responsibilities

• Assist in client onboarding and setting up new client profiles while ensuring compliance with procedures.
• Process payments, verify transactions, investigate discrepancies and track missing payments.
• Run and analyze reports on outstanding balances and collections activity for management insights.
• Prepare and submit documentation in Chrome River for client refunds and overpayments.
• Complete vendor forms and align with company policies.
• Provide general administrative support to collections managers and communicate with clients and vendors.

Skills

Accounts Receivable

Law Firm Experience

Strong Communication

Deadline-driven

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

Aderant

Chrome River

Workday

PayPal

ARCS

Job description

Contract to Perm Collections Specialist (Remote)

• Houston (Remote), TX

About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.

About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.

The Opportunity

This is a temp-to-hire opportunity for a detail-oriented professional to join the collections team in a fully remote capacity. Reporting to the Sr. Collections Manager, you will play a critical role in supporting financial and administrative functions, including client onboarding, payment processing, and financial reporting. The role follows a standard schedule of Monday through Friday, 8:30 am – 5:00 pm EST.

What You Will Do

• Client Onboarding Support: Assist in gathering financial documents and setting up new client profiles while ensuring compliance with procedures.
• Payment Processing & Research: Handle credit card payments, verify transactions, investigate discrepancies, and track missing transactions.
• Financial Reporting: Run and analyze reports regarding outstanding balances and collections activity to provide management insights.
• Refund Management: Prepare and submit documentation in Chrome River to process client overpayment refunds.
• Vendor Management: Complete and process vendor forms accurately in alignment with company policies.
• Administrative Support: Provide general assistance to collections managers and communicate effectively with clients and vendors.

Who You Are

• Experienced Professional: You possess a minimum of 5 years of experience in a professional accounting role, specifically within collections, accounts receivable, or financial administration.
• Industry Savvy: You have previous experience working within a law firm environment.
• Education: You hold at least a High School diploma or GED, though an Associate’s Degree is preferred.
• Technically Proficient: You have intermediate-level skills in MS Word and Excel. Experience with Aderant, Chrome River are REQUIRED. Workday, PayPal, and ARCS experience ishighly desired.
• Strong Communicator: You can effectively interact with staff, attorneys, and clients both verbally and in writing.
• Adaptable: You thrive in fast-paced, deadline-driven environments and can manage multiple tasks efficiently.

The Ideal Candidate

The ideal candidate is a seasoned financial professional with a deep understanding of law firm collections and accounts receivable processes . You are someone who balances technical proficiency—specifically with tools like Aderant and Chrome River—with "soft skills" like professional persistence and the ability to handle client objections effectively . You pride yourself on accuracy, enjoy researching complex payment discrepancies, and are looking for a long-term home where your temporary role has the potential to become a permanent career .

Why Join the Team?

• This position offers the flexibility of a 100% remote work arrangement while remaining part of a high-performing, collaborative team.
• There is a clear potential for the role to convert to a permanent position.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.