CONTRACT SUPPORT SPECIALIST I - 55007169

State of Florida; Florida; On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental & vision insurance

Retirement plan

Holidays & leave

Tuition waiver

Job summary

The Florida Department of Transportation (FDOT) is seeking a Contract Support Specialist I for District 4 in Fort Pierce. You will support procurement, contract administration, and document workflow to ensure compliant project delivery.

Responsibilities include processing contract documents, monitoring encumbrances, and generating reports. Strong knowledge of contract procedures and CTQP certification is required.

Qualifications

• Knowledge of contract documents, supplemental agreements, work orders, pay quantities, and department specs.
• Skills in using engineering tools and processing of construction documents and contract admin papers.
• Ability to analyze engineering data, solve problems, and perform technical inspections.

Responsibilities

• Prepares and checks contract documents, agreements, and payment packages for accuracy and completeness.
• Maintains encumbrance status and coordinates fund changes with Financial Services and CPAM.
• Inputs documents into project databases and tracks encumbrances in the system.

Skills

contract documents

analytical techniques

engineering data

problem solving

coordination

Tools

CPAM

Contract Funds Management System

Job description

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CONTRACT SUPPORT SPECIALIST I - 55007169

Agency: Department of Transportation

Working Title: CONTRACT SUPPORT SPECIALIST I - 55007169

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

408 / FT. PIERCE CONSTRUCTION

OPEN COMPETITIVE

CAREER SERVICE

ANTICIPATED ANNUAL HIRING SALARY: $56,031.56 /annual

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

CONTRACT SUPPORT SPECIALIST I/DISTRICT 4/DIRECTOR OF OPERATIONS/DISTRICT CONSTRUCTION/FORT PIERCE CONSTRUCTION

This position aids in the delivery of the state infrastructure improvement projects. The position is critical to the tracking and delivery of project documentation. The contract support specialist position plays a critical role in ensuring the agency’s procurement and contracting processes are efficient, compliant and aligned with the organizational goals.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

DISTRICT 4 – TREASURE COAST OPERATIONS

3601 OLEANDER AVENUE

FT. PIERCE, FL 34982

Annual Salary Range:

$48,720.33 - $63,049.84

Your Specific Responsibilities:

Performs advanced engineering work by receiving contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness. Processes these documents by coordinating with the District Legal Department and the District Construction Engineer. Inputs the particulars of each document into the appropriate databases.

Maintains and monitors Encumbrance Status Reports. Coordinates with Work Program and Financial Services Offices for requesting funds authorizations for changes to construction contracts. Verifies such requests conform with parameters established for engineering procedures according to Department standards, Construction Procedures Administration Manual (CPAM) and contract specifications. Inputs and tracks encumbrance requests submitted to the Contract Funds Management System for authorization.

Maintains, updates and monitors various construction databases for supplemental agreements and time extension codes. Produces reports from these databases. Activates contracts in appropriate databases for use by Resident Offices.

Receives pay quantities in electronic format from Project Administrators, processes and tracks estimates through Electronic Estimate Disbursement, Financial Services Office and the Comptroller’s Office of Disbursement. Runs the monthly estimate report.

Coordinates the breakdown of Federal Participation/Non-Participation for Work Orders executed on contingency supplemental agreements for the contract time extension documents. Enters coding into the Construction Automated Reporting System (CARS). Maintains CARS by assuring that the federal participation coding is current and accurate.

Provides support in planning task work orders for authorization of assignments on the district-wide consultant contracts.

Issues Notice to Proceed letters to contractors per Florida Department of Transportation (FDOT) specifications.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• the concepts, terminology, principles and analytical techniques of contract documents, supplemental agreements, work orders, pay quantities, and department specifications
• engineering design, construction, production and/or operations

Skills in:

• using engineering tools, equipment and/or instruments
• the processing of construction related documents and contract administration documents
• the use of a personal computer and department used software applications

Ability to:

• analyze and interpret engineering data
• solve problems relating to engineering
• perform technical engineering inspections
• plan, organize and coordinate work assignments
• establish and maintain effective working relationships with others
• instruct construction staff in project administration methods with the contract modification process

Licensure/Registration/Certification Requirements:

• This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter

Minimum Qualifications:

A High School Diploma or its equivalent; 2 years’ experience in a related field can substitute for the High School Diploma or Equivalent.

The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities affirmative action plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.